HomeMy WebLinkAbout247289 07/15/15 �q^`' � CITY OF CARMEL, INDIANA VENDOR: 115100
�b a
ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAWCHECK AMOUNT: $....10,584.00'
,. ,?�
CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 247289
9.y`,�_oN ,` CARMEL IN 46032 CHECK DATE: 07/15/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 615 885.50 OTHER EXPENSES
1081 4340000 615 1,120.00 LEGAL FEES
1091 4340000 615 742.00 LEGAL FEES
1125 4340000 615 7,836.50 LEGAL FEES
7BY:
L 06 2015
Professional Services Invoice
FOR SERVICES RENDERED Date: 7/6/2015
FROM 6/1/15 THROUGH 6/30/15
CL_Ay rwp 12 l5-4�5 � 13S�.00
Provider: Debra M. Grisham, Attorney at Law LLC ct Ty OF Cat Z A E l—
Address: 922 E Greyhound Pass
Carmel, IN 46032 Purchase
Description ,--e- ct 1 15
Telephone: 317-690-1597 112,5- !- i- E34Q000 = -1,B36.50
Email: dgrishamlaw@gmail.com t0(o 5023gq0 = 885,5®
1081—q9- 4540000:: I,I a 0.00
Project Name: General Park Legal and Business Services l Qq I- 4, 3L4DQjQ0 = -N-a,DO
Invoice No: 6.15 Approval Date f S—
Hourly Rate: $140.00 fW
Service Date Description of Service Hours Worked Amount Due
6/1/2015 Prepared for and met with J Molitor regarding 3.6 $504.00
Sunrise on the Monon ("SOM") real estate
matters. Met with M Westermeier regarding the
same. Started work on a settlement draft to
address plat restrictions and development issues.
Communications regarding certificate of
insurance requirements for the SOM Access
Easement Agreement ("SOM COI").
Prepared for and attended Agenda and Project 1.5 $210.00 i•t
Status meeting with Senior Management Staff
and the Park Board President.
6/2/2015 Worked on SOM related matters including a 1 $140.00 1, 1
settlement agreement and reviewed the public
access laws regarding Executive Sessions;
communications with M Westermeier, M Klitzing
and S Young regarding the same.
Worked on the Matilda Haverstick Family Property 1.2 $168.00 la I
("MHFP") acquisition including communications
with CrossRoad Engineers.
6/3/2015 Received, briefly reviewed and communications 1.3 $182.00 1• 1
with engineer regarding the MHFP Survey and
continued to review the same.
Met with M Westermeier regarding SOM matters. 1.2 $168.00 lot
Worked on comments regarding Plat revisions
and forwarded the same to J Molitor for
review/comment.
1
Service Date Description of Service Hours Worked Amount Due
Worked on matters regarding the Subpoena for 2 $280.00 io% ► _�1
Non Party Request for Production of documents
regarding KG, a former Carmel Clay Parks and
Recreation employee ("KG Subpoena").
Communications with KG's attorney and
communications with L Russell and M Kiitzing
regarding the same. Drafted release and consent
form and communications with S Perry regarding
the same.
6/4/2015 Worked on and multiple communications with S 1.8 $252.00
Perry and J Halbert regarding KG Subpoena
response. Communications with KG's attorney
regarding consent request. Communications to
and L Russell regarding the same.
Worked on SOM matters including Declaration of 1.3 $182.00 ►
Covenants, Conditions and Restrictions (CCR's)
and distributed the same to appropriate persons
for review and comment.
Communications with L Russell regarding 0.2 $28.00 I>
maintenance personnel matter.
Communications with appraisers regarding the 0.3 $42.00 I I
MHFP.
Communications with M Krosschell regarding 0.2 $28.00 Ii��,yQ�.
Central Park West Commons - Phase I - Rebid
Project ("CPWCRP").
6/5/2015 Reviewed updated MHFP survey together with the 2.3 $322.00 e
title work and locations of underlying title
documents. Multiple communications with the
offices of the City of Carmel Department of
Community Services and Hamilton County
Auditor, Assessor and Surveyor, regarding MHFP
Hamilton county land records. Multiple
communications with MHFP survey engineer and
appraisers regarding survey and Hamilton County
Records. Updated the file.
Worked on SOM matters including 2.5 $350.00 I
communications with the CCPR insurance agent
regarding SOM COI. Communications with A
Greenwood regarding status. Updated and
organized the file.
2
Service Date Description of Service Hours Worked Amount Due
6/8/2015 Multiple communications with the office of the 2.4 $336.00 Ids
Hamilton County Surveyor regarding location of
underlying title documents. Multiple
communications with survey engineer and title
company regarding the same. Updated the file.
Communications with M Westermeier and J 1.9 $266.00 le t
Molitor regarding SOM property matters and
multiple communications to K Boren of the title
company, A Greenwood and insurance agent
regarding the SOM COI. Updated the file.
Met with M Westermeier regarding various park 0.6 $84.00 iZi -y►3�
matters including the Central Park Dog Park (the
"Dog Park"), Central Park West Common - Phase
I - Rebid Project ("CPWCP") and ADA review of
construction documents as well as overall ADA
assessment.
Reviewed file regarding Research Facilities Fund 0.5 $70.00 u k
Ordinance and communications with M Klitzing
regarding the same.
6/9/2015 Continued review of the MHFP survey and title 1.8 $252.00 I d
matters and met with M Westermeier regarding
the same. Communications with appraisers
regarding survey revisions.
Communications with K Boren with the title insurer 2 $280.00 l�
regarding the access endorsement in light of the
Access Easement Agreement and the Use and
Maintenance Agreement; communications with J
Molitor regarding the same as well as the SOM
Plat. Multiple communications with insurance
agent regarding SOM COI.
Worked on Attorney report and otherwise 2.7 $378.00 t d
prepared for and attended Regular Park Board
meeting.
6/10/2015 Met with M Westermeier and M Klitzing regarding 0.3 $42.00 la
Park Board meeting directives including
governance matters and document preparation.
Communications with and Prepared for and met 0.3 $42.00
with J Molitor regarding 2015 General Assembly
legislation applicable to Park Board matters.
Worked on MHFP matters and discussed the 0.8 $112.00 1,;
same with J Molitor. Communications with
Appraisers.
3
Service Date Description of Service Hours Worked Amount Due
Worked on SOM matters and discussed the same 1.4 $196.00 IJ
with J Molitor. Provided status summary of
multiple items to A Greenwood. Communications
with Insurance Agent regarding SOM COI.
Prepared and distributed to the Park Board a 1 $140.00 /a l
summary of the 2015 legislative changes affecting
local government including Park Board
operations.
Communications to KG's attorney regarding KG 0.2 $28.00 I SBI-91
Subpoena.
Started review of House Enrolled Act (HEA) 1019 0.8 $112.00 Id
regarding public works projects.
6/11/2015 Continued work on MHFP survey matters 2.1 $294.00 I
including future right of way issues and
communications with the surveyor regarding
notations and congruence of legal descriptions on
the survey.
Communications with A Greenwood regarding 0.3 $42.00 1 v i
SOM matters.
Met with M Westermeier regarding Park Board 0.4 $56.00 ldl
governance.
Communications with defense attorney regarding 0.2 $28.00 1,71
KG Subpoena.
Reviewed outside counsel invoice and provided 0.2 $28.00 , l
the same to A Kostrzewa.
6/12/2015 Prepared for and participated in status discussion 2.8 $392.00 l
of SOM matters with A Greenwood. Worked on
revisions of Use and Maintenance Agreement
("UMA"). Follow up communications with A
Greenwood including delivery of marked UMA for
review. Communications regarding SOM transfer
deed. Communications with insurance agent
regarding SOM COI.
Reviewed Zagster contract and discussed my 0.9 $126.00 1.,l
initial observations with M Westermeier and M
Klitzing.
Communications with KG's attorney regarding KG 0.2 $28.00 Ini q5
Subpoena.
Met with M Westermeier regarding park projects, 0.3 $42.00 j,l
Monon Greenway and Park Board governance.
6/15/2015 Communications with defense attorney regarding 0.2 $28.00 1 a g 1 -JI
KG Subpoena.
4
Service Date Description of Service Hours Worked Amount Due
Communications with M Westermeier and C 0.7 $98.00 1,,
Frankenberger regarding status of MHFP Right of
Way dedication. Met with M Westermeier and M
Klitzing regarding the same.
Met with M Westermeier and M Klitzing regarding 0.7 $98.00 I d ► Q s ,\
various park matters including Founders Park, I z1 S'•Y i3J
Zagster contract and CPWCP bid documents,
Board governance and by-laws matters.
Prepared for and attended meeting with CCPR 3 $420.00 I
Executive Management and Park Board officers
regarding Park Board governance matters and
the By-Laws.
Communications regarding inquiry from Stewart 0.5 $70.00 I J41-Sg
and Stewart requesting information from CCPR
employee and communications with L Russell, B
Johnson and Mr. Stewart regarding the same.
Created file.
6/16/2015 Met with M Westermeier regarding board 0.6 $84.00
governance and by-laws revisions. Updated the
by-laws file.
Communications with C Frankenberger regarding 1 $140.00
right of way transfers impacting the MHFP and
received and reviewed various applicable
documents and discussed the same with M
Westermeier.
Communications with Park Board Member J Kirsh 0.2 $28.00 i v t
regarding Park Board governance matters.
6/17/2015 Worked on CPWCP Bid documents in light of 2.7 $378.00 12a s-y X33
2015 legislative changes.
Communications regarding Monon Greenway 0.2 $28.00 1 " ►
operations issues.
6/18/2015 Briefly met with M Westermeier regarding 0.2 $28.00 ILi -y,�T
CPWCP playground equipment delivery matter.
6/22/2015 Continued work on CPWCP Bid documents in 2.7 $378.00 I?Ls ygs
light of 2015 legislative changes.
Reviewed revised Scheidt appraisal based on 1.6 $224.00 1,��
revised MHFP survey and communications with
appraiser regarding the same. Communications
with B Gerdenich regarding the revised survey.
Met with M Westermeier regarding the same.
Updated the file.
5
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier regarding playground 1.4 $196.00 IZvy-y13T
equipment delivery requirements and options after
review of purchasing resolution, purchase order
and agreement terms, warranty terms and
applicable Indiana law. Communications to B
Bosma regarding the same.
6/23/2015 Continued work on 2015 legislation regarding 1.8 $252.00 Id
effect on public works projects.
Communications with KG's attorney regarding KG 0.2 $28.00 1 Jgl_v71
Subpoena.
Received, briefly reviewed, and processed Tort 0.5 $70.00 1)51
Claim WSMCCE4E4354.
Communications regarding, prepared for and met 1.6 $224.00 l.) 1
with appraiser regarding revised MHFP survey.
Follow-up communications with appraiser and
survey engineer regarding survey clarification
request. Updated the file.
Communications regarding, prepared for and met 1.3 $182.00 I Li i--15
with M Klitzing and B Bosma regarding CPWCP
playground equipment delivery options. Updated
the file.
Met with M Westermeier and M Klitzing regarding 0.3 $42.00 tL>;-y►3)
CPWCP issues and bid timeline; communications
to M Krosschell regarding the same. Updated
the file.
Met with M Westermeier and M Klitzing regarding 0.5 $70.00
various park matters including Park Board
governance matters, the Dog Park construction I Z� -Y►3 S
status, West Park Master Plan Update and
Founders Park.
v2)
Communications with A Greenwood regarding 0.2 $28.00 I
SOM plat and Declaration filing status.
6/24/2105 Started investigation of Tort Claim 1 $140.00 1 v 41
WSMCCE4E4354 and communications A
Kostrzewa, E Mehl, C Baumgartner and Travelers
Adjuster regarding the same.
Met with M Klitzing regarding SEH of Indiana, LLC 3 $420.00
Professional Services Agreement (PSA) draft
request regarding the West Park Master Plan
Update ("WPMPU PSA"). Started work on the
same and provided a rough draft to M Klitzing for
review.
6
Service Date Description of Service Hours Worked Amount Due
Worked on KG Subpoena response and multiple 1.3 $182.00 JAI_9�
communications with plaintiffs counsel, J Halbert,
A Kostrzewa and L Russell regarding the same.
6/25/2015 Worked on and handed off KG Subpoena 1 $140.00 lX%)-5)
response to A Kostrzewa and L Russell.
Worked on the WPMPU PSA and discussed the 1.7 $238.00
same with M Klitzing and distributed draft to M
Klitzing and G Calpino for review and comment.
Communications with Survey engineer regarding, 0.2 $28.00 d
and received and forwarded to appraisers, revised
survey.
6/29/2015 Worked on the WPMPU PSA and distributed 1.5 $210.00 )d(-
revised PSA draft to M Klitzing and G Calpino.
Communications and file update regarding KG 0.4 $56.00
Subpoena and met with L Russell regarding the
same as well as other former employee matters.
Worked on Tort Claim WSMCCE4E4354 and 1.9 $266.00 10 S
multiple communications with Travelers Adjuster
and CCPR staff regarding the same.
Started work on By-Laws revisions. 1.8 $252.00 1 t
Communications regarding MHFP appraisal. 0.2 $28.00 o
Updated the file.
Communications regarding CPWCP playground 0.2 $28.00 IZi;_y,35
equipment matters. Updated the file.
6/30/2015 Worked on Tort Claim WSMCCE4E4354 and 1.9 $266.00 log,
communications with A Kostrzewa, C
Baumgartner, M Klitzing and Travelers Adjuster
regarding the same. Updated the file.
Completed work on initial draft of By-laws 2.8 $392.00
revisions and communications with M
Westermeier and M Klitzing regarding the same.
Nature of Services FEE
Totals 85.5 $1 0.00
Signature: Debra/M. GrLsha� C(l F
C>yy On u/
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show, kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee Purchase Order No.
Debra M Grisham, Terms
Attorney at Law LLC Date Due
922 East Greyhound Pasws
Carmel, IN 46032
Invoice Invoice Description
Date Number
or note attached invoice(s) or bill(s)) PO# Amount
$ 7,836.50
7/6/15 615 Legal Services Jun'15 $ 885.50
7/6/15 615 Legal Services Jun'15 $ 1,120.00
7/6/15 615 Legal Services Jun'15 $ 742.00
7/6/15 615 Legal Services Jun'15
***do,not mail z�: ✓
Total $ 10,584.00
I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
120
Clerk-Treasurer
Voucher No. Warrant No.
Debra M Grisham, Allowed 20
Attorney at Law LLC
922 East Greyhound Pasws
Carmel, IN 46032 In Sum of$
$ 10,584.00
ON ACCOUNT OF APPROPRIATION FOR
101 General/106 Impact/ 108 ESE/109 MCC
PO#orBoard Members
Dept#
INVOICE NO. CCT#/TITL AMOUNT
1125 615 4340000 $ 7,836.50 1 hereby certify that the attached invoice(s), or
106 615 5023990 $ 885.50 bill(s)is(are)true and correct and that the
1081-99 615 4340000 $ 1,120.00 materials or services itemized thereon for
1091 615 4340000 $ 742.00 which charge is made were ordered and
received except
July 9, 2015
Signature
$ 10,584.00 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund