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Home My WebLink About07-20-2015 00101 c City of Carmel �'ti <rGN GG`}&, °j� f/111 Office the COMMON COUNCIL Clerk-Treasurer MEETING AGENDA MONDAY, JULY 20, 2015 - 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. ul 2015 Special Meeting J Y 1� P g b. July 6, 2015 Regular Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Payroll- $1,572,658.57 b. General Claims - $ c. Retirement 9. COMMITTEE REPORTS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. All reports designated by the Chair to qualify for placement under this category. ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 1 10. OTHER REPORTS a. Carmel Redevelopment Commission(Monthly) b. Economic Development commission(Quarterly—February, May, August,November) • c. Cannel Historic Preservation Commission(Quarterly—January, April, July, October) d. Redevelopment Authority(Bi-annual—April, October) e. Carmel Cable and Telecommunications Commission(Bi-annual—April, October) f. Ethics Board (Annual—February) g. Library Board (Annual—February) h. All reports designated by the Chair to qualify for placement under this category. 11. OLD BUSINESS 12. PUBLIC HEARINGS a. First Reading of Ordinance Z-603-15; An Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing an Amendment to Commitments (Cherry Tree Grove Homeowners Association) Concerning the Use and Development of Real Estate; Sponsor: Councilor Finkam. 13. NEW BUSINESS a. First Reading of Ordinance D-2222-15;An Ordinance of the Common Council of the City of Carmel, Indiana, Supplementing and Amending Ordinance D-1754-05, all for the Purpose of Authorizing the Modification of Certain Contractual Rights of the City of Cannel, Indiana, The Execution and Delivery of its Amended Sewage Works Revenue Bonds, Series 2005, and Approving Certain Related Matters in connection Therewith; Sponsor: Councilor Snyder. 14. OTHER BUSINESS 15. ANNOUNCEMENTS 16. EXECUTION OF DOCUMENT 17. ADJOURNMENT 07/20.-15 CC Meeting Agenda 2 COMMON COUNCIL MEETING MINUTES MONDAY, JULY 20, 2015 - 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Richard L. Sharp, Council Members Sue Finkam, W. Eric Seidensticker, Luci Snyder, Ronald E. Carter, Kevin D. Rider and Deputy Clerk Lois Craig. Councilor Schleif and Clerk-Treasurer Diana L. Cordray were not in attendance. Pastor Tim Ayres, Grace Church,pronounced the Invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Seidensticker made a motion to approve minutes from the July 1, 2015 Special Meeting. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 5-0 (Councilor Finkam abstained). Councilor Seidensticker made a motion to approve minutes from the July 6, 2015 Regular Meeting. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 5-0 (Councilor Sharp abstained). RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: There were none. COUNCIL,MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS: Councilor Snyder addressed the Council regarding the Hamilton County Humane Society. ACTION ON MAYORAL VETOES: There were none. ICLAIMS: Councilor Seidensticker made a motion to approve payroll in the amount of$1,572,658.57. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Payroll was approved 6-0. 1 Councilor Finkam made a motion to approve claims in the amount of$2,624,644.36. Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote. Claims were approved 6-0. COMMITTEE REPORTS: Councilor Snyder reported that the Finance, Administration and Rules Committee had not met. Councilor Snyder and Council President Sharp met with two companies that have been approved for a Tax Abatement in Carmel to review their CF-1. Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee had not met. Councilor Rider reported that the Parks, Recreation and Arts Committee had not met. Councilor Finkam reported that the Utilities, Transportation and Public Safety Committee had not met. All reports designated by the Chair to qualify for placement under this category. OTHER REPORTS: Cannel Redevelopment Commission(Monthly). Economic Development Commission(Quarterly—February, May, August,November). Carmel Historic Preservation Commission(Quarterly—January, April, July, October). A report was given to the Council in their packet for review. Redevelopment Authority(Bi-annual—April, October). Cannel Cable and Telecommunications Commission (Bi-annual—April, October). Ethics Board(Annual—February). Library Board (Annual—February). All reports designated by the Chair to qualify for placement under this category. OLD BUSINESS There was none. PUBLIC HEARINGS Council President Sharp announced the First Reading of Ordinance Z-603-15; An Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing an Amendment to Commitments (Cherry Tree Grove Homeowners Association) Concerning the Use and Development of Real Estate. Councilor Rider made a motion to move this item into business. Councilor Finkam seconded and presented this item to the Council. There was brief Council discussion. Council President Sharp opened the Public 2 Hearing at 6:14 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 6:14:25 p.m. Councilor Finkam made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Councilor Finkam made a motion to approve Ordinance Z-603-15. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance Z-603-15 was adopted 6-0. NEW BUSINESS Council President Sharp announced the First Reading of Ordinance D-2222-15; An Ordinance of the Common Council of the City of Carmel, Indiana, Supplementing and Amending Ordinance D-1754-05, all for the Purpose of Authorizing the Modification of Certain Contractual Rights of the City of Carmel, Indiana, The Execution and Delivery of its Amended Sewage Works Revenue Bonds, Series 2005, and Approving Certain Related Matters in connection Therewith. Councilor Snyder made a motion to move this item into business. Councilor Finkam seconded. Councilor Snyder presented this item to the Council. Council President Sharp referred to Rich Starkey, Attorney, Barnes &Thornburg LLP,to address the Council. Jennifer Wilson, Barnes &Thornburg LLP, addressed the Council. There was brief council discussion. Council President Sharp referred Ordinance D-2222-15 to the Finance, Administration and Rules Committee for further review and consideration. OTHER BUSINESS There was none. ANNOUNCEMENTS There were none. EXECUTION OF DOCUMENT ADJOURNMENT Council President Sharp adjourned the meeting at 6:26 p.m. Respectfully submitted, n r, ,. Clerk-Treasurer Diana L. Cordray, �C Approved, es Brainard,Mayor ATTEST: /6414a- 4,.. , Diana L. Cordray, IAMC, Clerk-Treas/er 07.20/15 CC Meeting Minutes 3 ' - R CARMEL HISTORIC PRESERVATION COMMISSION QUARTERLY REPORT TO CARMEL CITY COUNCIL JULY 2015 APRIL-JULY 2015 The Carmel Historic Preservation Commission's work in this period includes establishing several new documents to clarify procedures of the Commission. It is the goal of the Commission to streamline and simplify the processes under their jurisdiction so that maximum transparency and ease of interaction with the Commission is realized. In May, the Historic Preservation Commission adopted a new Historic/Conservation District Application Form and Instruction Sheet which clearly outlines the process for neighborhoods, individuals, or other parties to seek historic and/or conservation district status for a property or district. The Commission researched other communities' applications while referencing procedural documents utilized by other Carmel departments,boards, and commission. The Commission adopted the new application and instruction sheet at their May 14, 2015 meeting. The Historic Preservation Commission examined potential fees for Certificate of Appropriateness applications. Commission staff researched the fees charged by Historic Preservation Commissions statewide to inform the decision making of the Commission. The Commission establishing this fee structure can help inform potential historic and/or conservation district applicants of the potential financial burden. This filing fee would only be required if an applicant is seeking a Certificate of Appropriateness within a designated historic and/or conservation district. At the Commission's May 14, 2015 meeting, the decision was reached to adopt a$25.00 filing fee for any Certificate of Appropriateness. The Commission is working to establish the Certificate of Appropriateness Application and will receive a draft at their August meeting. Throughout this period, the Commission worked to revise their Rules of Procedure. After utilizing the rules document for a period of time it was determined changes were necessary to clarify the actions of the Commission. The Commission adopted revised Rules of Procedure at their July 9, 2015 meeting. The Commission is exploring application as a Certified Local Government, a program through the National Park Service and managed by the Indiana Division of Historic Preservation and Archaeology. With this certification, it provides the City of Carmel additional financial opportunities for grants and programs to support historic preservation throughout the community. Staff is working alongside the Commission members to compile the necessary documentation. Respectfully submitted, Mark Dollase, Carmel Historic Preservation Commission Administrator