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Home My WebLink AboutPaperles 080515Board of Public Works and Safety Meeting AGENDA Wednesday, August 5, 2015 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the July 15, 2015, Regular Meeting 2. BID/QUOTES OPENINGS AND AWARDS a. Bid Opening for 2015 Fire Pumper Vehicle; Chief Dave Haboush, Carmel Fire Department 3. PERFORMANCE RELEASES a. Resolution No. BPW-08-05-15-01; Carmel Dad’s Club Sports; Erosion Control; Michelle Hancock, J&D Turf b. Resolution No. BPW-08-05-15-02; Tom Wood Subaru; Work within ROW; Tim Gray, CPM c. Resolution No. BPW-08-05-15-03; Hazel Dell Christian Church; Site Work; Kathy Mathews, Pepper Construction d. Resolution No. BPW-08-05-15-04; 4400 W. 96th Street Parking Lot; Erosion Control; Jeremy Kashman, City Engineer 4. CONTRACTS a. Request for Purchase of Goods and Services; HIS Constructors; Change Order #1; ($8,271.00); Keystone Bridge Beam Repair; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; Sub-Surface Indiana; Change Order #2; (#3,394.00); Bridlebourne Drainage Modifications; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; INDOT – LPA; (20% -maximum Federal allocation -$1,073,3990.00); Carmel Drive – Old Meridian Roundabout; Jeremy Kashman, City Engineer d. Request for Purchase of Goods and Services; Indiana Traffic Services; ($83,761.32); Street Striping; Dave Huffman, Street Commission e. Request for Purchase of Goods and Services; Eagle Ridge Civil Engineering Services; ($19,600.00); Auman Newark Improvements; Jeremy Kashman, City Engineer f. Request for Purchase of Goods and Services; Parsons Transportation Group; Additional Service #2; ($123,620.00); Rangeline Road at Carmel Drive Roundabout; Jeremy Kashman, City Engineer 5. Request to Use City Streets/Property a. Request to Use City Streets; Homecoming Parade; Friday, September 25th, 2015; Amy Skeens Benton – Carmel High School b. Request to Close City Streets; BrewFest; August 22, 2015; 9:00 a.m. to 10:00 p.m.; Heather Ramsey Clark c. Request to Use City Streets; Bike Ride; September 13, 2015; 8:00 a.m. to 5:00 p.m.; Matt Tanner, Rollfast Gran Fondo d. Request to Use Gazebo and Common Area; Church Services; 10:00 a.m. to 1:00 p.m.; North Park Community Church e. Request to Use Gazebo and Common Area; Wedding; May 21, 2016 11:30 a.m. to 9:30 p.m. Rehearsal; May 20, 2016; 1:00 p.m. to 4:00 p.m.; Erica Vavrecan f. Request to Use City Streets; WWII Statue Celebration; August 14, 2015; 10:00 a.m. to 1:00 p.m.; Kelli Prader, on behalf of Community Relations Department g. Request to Use City Streets; Block Party; August 21, 2015; 5:00 p.m. to 10:00 p.m.; Dominic Del Carlo h. Request to Use City Streets; Block Party; September 6, 2015; 5:30 p.m. to 10:30 p.m.; Meredith Koski 6. OTHER a. Request for Stormwater Technical Variance; Rose Senior Living; Brad Schrage, American Structurepoint b. Request for Stormwater Technical Variance; Sunrise on the Monon; Greg IIko, Crossroad Engineers c. Request for Stormwater Technical Variance; Tom Wood Ford; Roger Ward, Roger Ward Engineers d. Request for Stormwater Technical Variance; Shoppes at the Bridges; Gene Beiermann, American Structurepoint e. Request for Lane Restrictions/Sidewalk Closures; Mayflower Park Drive & 106th Street; Alex Sharpe, Midwest Mole f. Request for Commercial Curb Cut; 146th and Gray Road; Bradley Schrage, American Structurepoint g. Request for Lane Restriction/Open Pavement Cut/Sidewalk Closure; 661, 665, & 671 2nd Avenue NE; Steve Hartley, 20/20 Excavating Specialist h. Request for Lane Restrictions; Westfield Blvd and 106th; Rangeline Road at Carmel Drive; Steven Krebs, AT&T i. Request for Performance Bond Amount Reduction; Sanctuary Section 6; Lance Oaks, CESO Engineering j. Request for Stormwater Quality Management Easement; DDC Hotels-Drury Plaza; Jeremy Kashman, City Engineer k. Request for Variance; Penske Chevrolet; Allen Dresselhouse, Penske Chevrolet l. Request for Variance; 13921 Settlers Ridge Trail; Raymond/Linda Wesolowski m. Request for Consent to Encroach; Penske Chevrolet; Allen Dresselhouse, Penske Chevrolet n. Request for Consent to Encroach; 13921 Settlers Ridge Trail; Raymond/Linda Wesolowski 7. REMONSTRANCE a. Continued until August 19, 2015; The City of Carmel, by and through its Board of Public Works is converting Walnut Creek Drive, from Retail Parkway south to its terminus, from a private street into a public street through its power of eminent domain. This action was approved by the Board of Public Works in Resolution BPW 02-18-15- 05. Remonstrance will be heard at the Carmel Board of Public works meeting on April 15, 2015 at 10:00 a.m.; The meeting will be held in the Council Chambers in Carmel City Hall, located at One Civic Square, Carmel, IN 46032 8. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JULY 15, 2015 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:06 a.m. MEMBERS PRESENT Mayor Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the June 25, 2015 Special meeting were approved 2-0. Minutes for the July 1, 2015 Regular meeting were approved 2-0. CONTRACTS Request for Purchase of Goods and Services; ERS, Inc.; ($3,854.00); Removal of Fuel Tank; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Physio Control; ($23,874.00); Defibrillator; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Shade Trees Unlimited; ($40,000.00); Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-07-15-15-01; Acknowledging the Mayor’s Signature on Zagster Contract; ($33,290.00); Rental bikes; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; The Gradles II; ($15,600.00); Storage Unit; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Yardberry Landscape Excavating Company; ($73,059.00); Miscellaneous Drainage; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo; Wedding; July 30, 2016; 2:00 p.m. to 11:30 pm; Rehearsal, July 29, 4:00 pm to 6:00 pm; Shane VanNatter; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; 5K; September 12, 2015; 7:30 a.m. to 11:30 a.m.; Clay Middle School; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Street, Parking; Porchfest 2015; September 12-13, 2015; Various times; Ron Carter; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Street, Parking; Porchfest 2016; September 17-18, 2016; Various times; Ron Carter; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Center Green; Farmer’s Market; Various dates 2016; Ron Carter; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Artomobila; August 29, 2015; 6:00 pm to 8:00 pm; Megan McVicker; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Run/Walk; October 10, 2015; 8:00 a.m. to 9:00 a.m.; Chad Antoliff; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Caucus Room; Meeting; Various Dates; Carmel Arts Council; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Conflict of Interest; Thomas Small Request for Perpetual Storm Water Quality Easement; Tom Wood Ford Parking Lot; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Sidewalk Closure; Duke Energy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 14057 Knightstown Drive East; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 14057 Knightstown Drive East; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Driveway Modification; 4909 Wood Creek Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REMONSTRANCE Continued until August 18, 2015 (Continued from April 15, 2015); The City of Carmel, by and through its Board of Public Works is converting Walnut Creek Drive, from Retail Parkway south to its terminus, from a private street into a public street through its power of eminent domain. This action was approved by the Board of Public Works in Resolution BPW 02-18-15-05. Remonstrance will be heard at the Carmel Board of Public works meeting on April 15, 2015 at 10:00 a.m.; The meeting will be held in the Council Chambers in Carmel City Hall, located at One Civic Square, Carmel, IN 46032 ADJOURNMENT Mayor Brainard adjourned the meeting at 10:11 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer Notice to Bidders City of Carmel Notice is hereby given that the Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana will receive sealed bids for two (2) Custom Fire Engines. All bids shall be sealed, clearly marked "Fire Engine Bid" on the outside of the envelope, and shall be delivered to the office of the: Clerk-Treasurer, City of Carmel, One Civic Square, Carmel, Indiana 46032, no later than 10:00 am August 5th, 2015 No Late Bids will be accepted. Bids will be publicly opened and read at the Board of Public Works and Safety Meeting at 10:00am on August 5th, 2015 in Council Chambers at Carmel City Hall. 1 Civic Square Carmel, Indiana. All bids must be on Indiana State Board of Accounts Form 96 or its equivalent, with a Non Collusion Affidavit attached, and must be accompanied by a bid bond or certified check made payable to City of Carmel in an amount not less than ten percent (10%) of the total bid. The bid bond or check of the successful bidder shall be held until delivery of the apparatus. All bids submitted must remain open no less than sixty (60) days from bid opening. All bids received will be evaluated by the City of Carmel Fire Department on the basis of such factors as bid amount, date of apparatus delivery, service facility location, warranty, experience of the bidder, and any other factor deemed pertinent by the City of Carmel Fire Department. The City of Carmel reserves the right to reject any or all bids, to waive any formalities or irregularities in any bid or bidding procedures, or to accept any bid that meets or exceeds the specification that is the lowest responsible and responsive bid. Failure to follow the instructions detailed in the specifications regarding the submittal of voluntary exceptions or alternates, or other bidding instructions, may disqualify your bid. A specifications packet may be picked up at: City of Carmel Fire Department 2 Civic Square Carmel Indiana 46032 Technical questions concerning the specifications should be directed to Logistics Section Ghief Bob . VanVoorst at 317-571-2600 or 317-664-0958. : Diana L. Cordray, Clerk-Treasurer