HomeMy WebLinkAboutPaperless 081915Board of Public Works and Safety Meeting
AGENDA
Wednesday, August 19, 2015 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the August 5, 2015, Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution No. BPW-08-19-15-01; Legacy; Timothy Walter, Platinum Properties
b. Resolution No. BPW-08-19-15-02; Turkey Hill Minit Market; ROW/Storm Water
Improvements; Linda Sensenich, Turkey Hill
c. Resolution No. BPW-08-19-15-03; Sanctuary at 116th Street Section 4B; Mass
Earthwork; Lance Oaks, CESO
d. Resolution No. BPW-08-19-15-04; Legacy Project; Supplement; Timothy Walter,
Platinum Properties
3. CONTRACTS
a. Request for Purchase of Goods and Services; Interlocal Agreement Between the
Hamilton County Solid Waste Board and the City of Carmel; John Duffy, Director
of the Department of Utilities
b. Request for Purchase of Goods and Services; Yardberry Landscape; CO #1;
($23,800.00); 136th Street Path; Jeremy Kashman, City Engineer
c. Request for Purchase of Goods and Services; Yardberry Landscape; CO#2;
($1,376.00); 136th Street Path; Jeremy Kashman, City Engineer
d. Request for Purchase of Goods and Services; OLCO, Inc.; CO# 3; ($7,385.00);
Main Street Path; Jeremy Kashman, City Engineer
e. Request for Purchase of Goods and Services; OLCO, Inc.; CO# 4; ($0.00); Main
Street Path; Jeremy Kashman, City Engineer
f. Request for Purchase of Goods and Services; OLCO, Inc.; CO# 6; ($714.00); Main
Street Path; Jeremy Kashman, City Engineer
g. Request for Purchase of Goods and Services; OLCO, Inc.; CO# 7 ; ($2,548.25);
Main Street Path; Jeremy Kashman, City Engineer
h. Request for Purchase of Goods and Services; Blueridge; ($13,800.00); Additional
Service #2; ($13,800.00); Mobile Application; Nancy Heck, Director of Community
Relations
i. Request for Purchase of Goods and Services; CoStar Realty; ($4,329.00); LoopNet
License; Nancy Heck, Director of Community Relations
j. Request for Purchase of Goods and Services; Smock Fansler Corporation;
($539,894.46): Landscape Main and Keystone Roundabout; Jeremy Kashman, City
Engineer
4. Request to Use City Streets/Property
a. Request to Use Gazebo and Common areas; National Night Out 2016; August 2,
2016; 4:30 p.m. to 8:30 p.m.; Ann Gallagher, Carmel Police Department
b. Request to Use Gazebo and Common Areas; Koi Show; June 9 – 12, 2016;
Northern Midwest ZNA
c. Request to Use Gazebo and Common Area; August 30, 2015; 10:45 a.m. to 1:45
p.m.; Rehearsal; August 22, 2015 4:00 p.m. to 5:30 p.m.; Janietra Lewis
d. Request to Use City Streets; Festival; October 24, 2015; 9:00 a.m. to 9:00 p.m.;
Jennifer Jones, Clay Terrace
e. Request to Use Gazebo and Common Area; Fund Raiser; October 4, 2015; 7:00
a.m. to 4:00 p.m.; Mike Ainley
f. Request to Use City Streets; 5K Race; October 17, 2015; 8:00 a.m. to 11:00 a.m.;
Trinity Free Clinic
5. OTHER
a. Uniform Conflict of Interest Statement; Lucas Ray
b. Request for Secondary Plat Approval; Nathaniel Creek Subdivision; Benjamin
Deichmann, SJCA Engineers
c. Request for Lane Restriction/Open Pavement Cut; Clay Center; Resa Glover,
Vectren Energy
d. Request for Commercial Curb Cut/Temporary Construction Entrance; Pathway
Closure; Liberty Fund Headquarters; David Huffman, Envertiy Engineering
e. Request for Dedication of Right of Way; Clay Center Road; Douglas Wagner,
Jackson’s Grant Development Company
f. Request for Variance; 1929 W Main Street; John Stewart
g. Request for Variance; 598 Smokey Row Court; Mr/Mrs Justin Zalewski
h. Request for Consent to Encroach; 1929 W Main Street; John Stewart
i. Request for Consent to Encroach; 598 Smokey Row Court; Mr/Mrs Justin Zalewski
6. REMONSTRANCE
a. The City of Carmel, by and through its Board of Public Works is converting Walnut
Creek Drive, from Retail Parkway south to its terminus, from a private street into a
public street through its power of eminent domain. This action was approved by the
Board of Public Works in Resolution BPW 02-18-15-05. Remonstrance will be heard
at the Carmel Board of Public works meeting on April 15, 2015 at 10:00 a.m.; The
meeting will be held in the Council Chambers in Carmel City Hall, located at One Civic
Square, Carmel, IN 46032
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, AUGUST 5, 2015 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the July 15, 2015 Regular meeting were approved 3-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for 2015 Fire Pumper Vehicle; The Mayor opened and read the bids aloud;
Company Amount
Global Emergency Equipment 1,016,138,00
Bids were given to Chief Haboush, for review and recommendation. Chief Haboush requested
the bid be awarded to the lowest most responsive bidder; Global Emergency Equipment; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
PERFORMANCE RELEASES
Resolution No. BPW-08-05-15-01; Carmel Dad’s Club Sports; Erosion Control; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-08-05-15-02; Tom Wood Subaru; Work within ROW; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-08-05-15-03; Hazel Dell Christian Church; Site Work; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-08-05-15-04; 4400 W. 96th Street Parking Lot; Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; HIS Constructors; Change Order #1; ($8,271.00);
Keystone Bridge Beam Repair; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Sub-Surface Indiana; Change Order #2;
(#3,394.00); Bridlebourne Drainage Modifications; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; INDOT – LPA; (20% -maximum Federal
allocation -$1,073,399.00); Carmel Drive – Old Meridian Roundabout; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Indiana Traffic Services; ($83,761.32); Street
Striping; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Eagle Ridge Civil Engineering Services;
($19,600.00); Auman Newark Improvements; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Parsons Transportation Group; Additional Service
#2; ($123,620.00); Rangeline Road at Carmel Drive Roundabout; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Streets; Homecoming Parade; Friday, September 25th, 2015; Amy Skeens –
Benton, Carmel High School; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Close City Streets; BrewFest; August 22, 2015; 9:00 a.m. to 10:00 p.m.; Heather
Ramsey Clark; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Streets; Bike Ride; September 13, 2015; 8:00 a.m. to 5:00 p.m.; Matt
Tanner, Rollfast Gran Fondo; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use Gazebo and Common Area; Church Services; 10:00 a.m. to 1:00 p.m.; North
Park Community Church; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use Gazebo and Common Area; Wedding; May 21, 2016 11:30 a.m. to 9:30 p.m.
Rehearsal; May 20, 2016; 1:00 p.m. to 4:00 p.m.; Erica Vavrecan; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; WWII Statue Celebration; August 14, 2015; 10:00 a.m. to 1:00 p.m.;
Kelli Prader, on behalf of Community Relations Department; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Block Party; August 21, 2015; 5:00 p.m. to 10:00 p.m.; Dominic
Del Carlo; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; Block Party; September 6, 2015; 5:30 p.m. to 10:30 p.m.; Meredith
Koski; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
OTHER
Request for Stormwater Technical Variance; Rose Senior Living; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Variance; Sunrise on the Monon; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Variance; Tom Wood Ford; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Variance; Shoppes at the Bridges; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions/Sidewalk Closures; Mayflower Park Drive & 106th Street; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Commercial Curb Cut; 146th and Gray Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Open Pavement Cut/Sidewalk Closure; 661, 665, & 671 2nd Avenue
NE; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Lane Restrictions; Westfield Blvd and 106th; Rangeline Road at Carmel Drive;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Performance Bond Amount Reduction; Sanctuary Section 6; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Quality Management Easement; DDC Hotels-Drury Plaza; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Penske Chevrolet; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; 13921 Settlers Ridge Trail; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; Penske Chevrolet; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0. (*Have not received special condition
letter from City Legal Department)
Request for Consent to Encroach; 13921 Settlers Ridge Trail; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
REMONSTRANCE
Continued until August 18, 2015 (Continued from April 15, 2015); The City of Carmel, by and
through its Board of Public Works is converting Walnut Creek Drive, from Retail Parkway south
to its terminus, from a private street into a public street through its power of eminent domain.
This action was approved by the Board of Public Works in Resolution BPW 02-18-15-05.
Remonstrance will be heard at the Carmel Board of Public works meeting on April 15, 2015 at
10:00 a.m.; The meeting will be held in the Council Chambers in Carmel City Hall, located at
One Civic Square, Carmel, IN 46032
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:11 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer