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Home My WebLink AboutCRC-08-19-15 CARMEL REDEVELOPMENT COMMISSION AGENDA WEDNESDAY, August 19, 2015 —6:30 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES a. July 15, 2015 3. FINANCIAL MATTERS a. Cash Flow Report b. Update on Outstanding Receivables c. Approval of Claims d. Special Matter 1. Action Item #1: Approval of Change Orders 4. EXECUTIVE DIRECTOR REPORT WITH UPDATE ON PROPERTIES 5. COMMITTEE REPORTS a. Finance Committee b. Architectural Review Committee 6. OLD BUSINESS 7. NEW BUSINESS a. Action Item #2: Approval of Resolution 2015-8 regarding intergovernmental transfer of property 8. OTHER BUSINESS 9. EXECUTION OF DOCUMENTS NEXT REGULAR MEETING: Wednesday, September 16,2015, 6:30 p.m. 10. ADJOURNMENT CARMEL REDEVELOPMENT COMMISSION August,2015—6:30 p.m. Council Chambers/City Hall/One Civic Square Commissioners' Notes Discussion Matter Call to Order 1. Pledge of Allegiance 2. Approval of Minutes a. July 15,2015 3. Financial Matters a. Cash Flow Report • The EOM July balance: o Cash - $4,441,956 o Cash and Restricted Funds-$9,533,219 b. Update on Outstanding Receivables c. Approval of Claims The invoices submitted for approval by category are as follows: • Non-operating Expenses: $295,074.06 d. Special Matter i. Action Item#1: Approval of Change Orders 4. Executive Director Report with Update on Properties 5. Committee Reports a. Updates, if applicable,will be presented by the committees at the meeting. Requirements:None at this time. 6. Old Business 7. New Business a. Action Item#2: Approval of Resolution 2015-8 regarding intergovernmental transfer of property 8. Other Business 9. Execution of Documents a. Next Regular Meeting: Wednesday, September 16,2015,6:30 p.m. 10. Adjournment 1 CRC Meeting, August 19, 2015 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, August 19, 2015 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Jeff Worrell Not Present Treasurer Diana Cordray Not Present Member Bill Brooks Present Member Robert Dalzell Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Karl Haas Present President Bill Hammer called the meeting to order at 6:35 p.m. The Pledge of Allegiance was said. Approval of Minutes July 15, 2015: Mr. Dalzell moved to approve, seconded by Mr. Bowers. Unanimously approved. Financial Matters Mr. Lee stated the end of month July balance of the Commission totaled $4,441,956.00 and, with restricted funds, the total was $9,533,219.00. Mr. Lee said the only outstanding receivables are the reimbursements for the Project Blue invoices in the amount $13,955.00 Approval of Claims Mr. Lee requested the Commission approve non-operating invoices in the amount of $295,074.06. Mr. Brooks moved to approve payment of non-operating invoices in the amount of $295,074.06, seconded by Mr. Dalzell. Passed unanimously. Approval of Change Orders Mr. Lee stated there were no change orders at this time. Executive Director Report with Update on Properties Mrs. Meyer provided an update regarding the following construction projects: the Nash streetscape, the Mezz and the Monon at 3`d Ave. Tenants will be moving into building on 3'rd Ave. on September 1 S` Discussion ensued. Committee Reports Mr. Bowers stated there was nothing to report from the Finance Committee. Mr. Dalzell stated the Architectural Review Committee had nothing to report. Old Business None at this time. 1 CRC Meeting, August 19, 2015 New Business Approval of Resolution 2015-8 Re: transfer of property located at 130 First Avenue SW from the City to the CRC Mrs. Meyer provided background and explained the City transferred the Firebuffs Museum to the CRC, and the CRC accepted. When the City Council made their action to transfer, they edited their resolution to reflect the language proposed in this Resolution. In essence, the CRC sells the property, it needs to deed the parcel/building back to the City to protect the museum and its history. Mr. Brooks moved to approve revised Resolution 2015-8 Re: transfer or property located at 130 First Avenue SW from the City to the CRC. Mr. Bowers and Mr. Dalzell seconded. Approved unanimously. Approval of FVB Energy's proposal for a feasibility study of a Midtown energy district Mrs. Meyer gave background and requested that a feasibility study be conducted to determine if an energy district in Midtown is an effective alternative of energy distribution for hot and chilled water. The CRC wants questions answered not only about the engineering capabilities of the district but also the financing and savings for consumers. The study could take 6-8 weeks and they could discuss their findings at the October 21" CRC meeting, unless a special meeting is called. The proposal is valid past the July 31st date listed on study document. Mr. Brooks motioned to have this action item added to the agenda. Mr. Dalzell seconded and approved unanimously. Mr. Dalzell motioned to approve the proposal from FVB Energy in the amount of$18,500.00 to conduct a feasibility study for an energy district in Midtown. Seconded by Mr. Bowers, unanimously approved. Approval of David M. Schwarz Architects' proposal for master plan revision and conceptual design services for City Center Hotel and Conference Center Mrs. Meyer presented background and stated by beginning the design process now, the timing of the final design for the hotel will ensure a smoother integration with Pedcor's plans for the rest of the site. The architect firm also designed the Palladium. Mr. Brooks motioned to have this action item added to the agenda. Mr. Bowers seconded and approved unanimously. Discussion ensued concerning the action item. Mr. Kerschner asked for details and clarification. Mr. Haas provided legal advice. Mr. Brooks motioned to approve the proposal from David M. Schwarz Architects in the amount of$24,999.00 for master plan revisions and conceptual design services regarding the City Center Hotel and Conference Center. Mr. Bowers seconded. Approved unanimously. Mr. Hammer noted that, although they designed the Palladium, the primary portion of the architect firm's business is commercial and retail projects, so they do have experience in this area. Mr. Bowers asked if this addition will change the budget and Mr. Lee stated it wouldn't. Other Business Mr. Lee stated a correction in early discussions on payments of the reflecting pond. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Dalzell. The meeting was adjourned at 7:01 p.m. 2