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248253 08/1 2/1 5
Q CITY OF CARMEL, INDIANA VENDOR: 027850 ONE CIVIC SQUARE JAMES BRAINARD CHECK AMOUNT: $*"*'6,253.36• CARMEL, INDIANA 46032 CHECK NUMBER: 248253 CHECK DATE: 08/12/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4343001 1,896.83 TRAVEL FEES & EXPENSE 1160 4343003 21761.53 TRAVEL & LODGING 1160 4343004 845.00 TRAVEL PER DIEMS 1160 4357004 750.00 EXTERNAL INSTRUCT FEE v of CAq CITY OF CARMEL Expense Report (required for all travel expenses) y , o�ANp EXHIBIT A EMPLOYEE NAME: James Brainard DEPARTURE DATE: 6/18/2015 TIME: 8 : 02 AM PM DEPARTMENT: Mayor RETURN DATE: 7/12/2015 TIME: 9 : 12 AM PM REASON FOR TRAVEL: 83rd Annual USCM ConferenCEbESTINATION CITY: San Francisco CA & Bristol En la d & IMCL Conference EXPENSES ARE FOR(check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 4/10/15 $750.00 $750.00 4/14/15 $696.37 $696.37 6/18/15 1 $538.10 $65.00 $603.10 6/19/15 $65.00 $65.00 6/20/15 $65.00 $65.00 6/21/15 $65.00 $65.00 6/22/15 $696.39 $65.00 $761.39 6/23/15 $65.00 $65.00 6/25/15 $179.00 $0.00 $179.00 6/25/15 $112.78 $0.00 $112.78 6/26/15 $66.55 $0.00 $66.55 6/27/15 $0.00 $0.00 6/28/15 $65.00 $65.00 6/29/15 $65.00 $65.00 6/30/15 $65.00 $65.00 7/1/15 $65.00 $65.00 7/2/15 $65.00 $65.00 7/3/15 $65.00 $65.00 7/4/15 $1,368.77 $65.00 $1,433.77 7/12/15 $528.30 $528.30 7/12/15 $213.10 $25.001 $234.00 15 Total $1,571.28 $0.00 $91.551 $234.00 $2,761.53 $0.00 $0.00 $0.001 $0.00 $845.001 $750.00 DIRECTOR'S STATEMENT: I ereby affirm that all a enses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: �-� Date: City of Carmel Form#ER06 Revision Date 8/7/2015 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and$65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds(total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form#ER06 Revision Date 8/7!2015 Page 2 P Kibbe, Sharon Subject: USCM-CONFIRMATION Start: Fri 6/19/2015 12:00 AM End: Tue 6/23/2015 12:00 AM Show Time As: Free Recurrence: (none) Organizer: Brainard,James C Categories: Important NOTE: ALL Changes and/or Cancellations of your registration must be submitted in writing and faxed to the USCM Meetings Department at(202)223-9540. (You cannot make changes/or cancellations online) Confirmation Number: 15Annua164400 Submission Date: 3/27/201510:13:52 AM REGISTRATION INFORMATION First Name: JAMES Last Name: BRAINARD Title: Mayor Organization: City of Carmel Address: 1 Civic Square _ Address 2: City: Carmel State: IN ZIP: 46032 Phone:3175712401 E-Mail:jbrainardkcarmel.in.gov Country: US Name on Badge: Jim First Time:No Payment Amount: $750 I UNITED STATES CONFERENCE OF MAYORS For USCM Use Only 1620 EYE STREET, N.W., WASHINGTON, D.C. 20006 REGISTRATION RECEIPT (PLEASE PRESENT AT REGISTRATION) IDNo: 71 Date: 4/10/2015 Fee: $750.00 Paid: Yes, Payment: CreditCard Meeting: 83rd Annual Meeting,San Francisco,June 19-22,2015 RegType: Member City Mayor 71 James Brainard Mayor City of Carmel 1 Civic Square Carmel, IN 46032 Arrival Date:6/18/2015 Departure Date:6/23/2015 The Hilton San Francisco union Square Original (Account Activity Page 1 of 1 i J P.Morgan UNITED CREDIT CARD( Trans Date Post Date Tvpe Description Amount 6/092015 6/112015 ale NITED 0162452608312 $538.10 Transaction Number 24510725161000477034011 600.932-2732,TX 770020000 US Rewards earned' +1 Mile per$1 earned on all purchases 538.10 +Additional miles earned on United purchases 538.10 Total rewards 1,076.20 Miles https:Hcards.chase.com/cc/Account/activity?AI=510201805 8/7/2015 AOL Mail Page 1 of 1 EMAIL IM TEXT CHECK KEEP AS NEW REPLY REPLY ALL f FORWARD ACTION I DELETE SPAM united airlines ) 249 Results for"united airlines" Today on AOL eTicket Itinerary and Receipt for Confirmation NYGPRL New Mail United Airlines,Inc.to you show details Old Mail ----— - - ----- - - -- Drafts UNITED �� ASTAR ALUANOE MEMBER iY' Confirmation: NYGPRL Sent Issue Date:June 09,2015 Spam Traveler eTicket Number Frequent Flyer Seats BRAINARD/JAMESMR 0162452608312 UA-XXXXX224 24B Recently Delet... FLIGHT INFORMATION Contacts Day,Date Flight Class Departure City and Arrival City and Time AircraftMeal Time Calendar Thu, UA5000 SAN FRANCISCO, A-320 Purchase 18JUN15 INDIANAPOLIS,IN CA My Folders (IND)8:02 AM (SFO)9:50 AM FARE INFORMATION Fare Breakdown -)f Payment: Airfare: 487.44USD U.S.Transportation Tax: 36.56 .Last Four Digits U.S.Flight Segment Tax: 4.00 September 11th Security 5.60 Fee: U.S.Passenger Facility 4.50 Charge: Per Person Total: 538.10USD eTicket Total: 538.10USD The airfare you paid on this itinerary totals:487.44 USD The taxes,fees,and surcharges paid total:50.66 USD Fare Rules: Additional charges may apply for changes in addition to any fare rules listed. NON REF/0VALUAFTD PT/CHGFEE BUDDIES - Cancel reservations before the scheduled departure time or TICKET HAS FAMILY NO VALUE. CO-WORKERS RECENT BUDDIES Baggage allowance and charges for this itinerary. JUDY LEVINE Baggage fees are per traveler stunnanjim WILLIAM POND Origin and destination for checked baggage 1�bag 2"d bag Max Wt/dim per piece https://mail.aol.com/webmail-std/en-us/suite 8/7/2015 I Page 1 of 1 Transaction DetailsPrepared for 14:ERIfAN James C Brainard D�AE55 Account Nu rl-� a xxxX'XxxX DATE DESCRIPTION CARD MEMBER AMOUNT 4PRIS2015 SAN FRANCISCO HILTONSAN FRANCISCO CA JAMES C BRAINARD $696.37 Doing business as: Itinerary Details HILTON 333 OTARRELL STREET Arrival SAN FRANCISCO CA 04/14/15 94102 UNITED STATES Departure Reference:320151050996655212 04/15/15 Category:Travel-Lodging l J 00000000 LODGING CARDEPOSIT https://onae.americanexpress.com/myca/shared/summary/estatement/print_doc2015-R3.html 8/5/2015 Page 1 of 1 Transaction DetailsPrepared for hV F.R14W James C Brainard owRcss Account Numb-, XXXX-XXXXX DATE DESCRIPTION CARD MEMBER AMOUNT UN232015 SAN FRANCISCO HILTONSAN FRANCISCO CA JAMES C BRAINARD $696.39 Doing business as: Itinerary Details I HILTON 333 OVARRELL STREET Arrival SAN FRANCISCO CA 06/18/15 94102 UNITED STATES Departure Additional Information:0004976992(415)771-1400 06/22/15 Reference:320151740120154407 Category:Travel-Lodging LODGING (415)771-1400 https:Honline.americanexpress.com/myca/shared/summary/estatement/print_doc2015-R3.h... 7/17/2015 r- HILTON SAN FRANCISCO 333 O'FARRELL STREET SAN FRANCISCO,CA 94102 United States of America Hilton TELEPHONE 415-771-1400 •FAX 415-202-7798 HOTELS&RESORTS Reservations www.hilton.com or 1 800 HILTONS BRAINARD,JAMES Room No: 13371/K1 E Arrival Date: 6/18/2015 10:37:00 AM 1 CIVIC SQUARE Departure Date: 6/22/2015 12:28:00 PM AdulUChild: 1/0 CARMEL IN 46032 Cashier ID: VGRAJEDA/VICTORIA UNITED STATES OF AMERICA Room Rate: 299.00 AL: HH# 928398206 SILVER VAT# Folio No/Che 3556972 A Confirmation Number:3185419775 HILTON SAN FRANCISCO 8/5/2015 10:24:00 AM DATE I DESCRIPTION ID REF NO I CHARGES CREDIT BALANCE 4/14/2015 Advance Deposit AX*6001 CDEGUZM 19929056 ($696.37) A 6/18/2015 GUEST ROOM RKHEYO 20228033 $299.00 6/18/2015 CALIFORNIA TOURISM TAX RKHEYO 20228033 $0.60 6/18/2015 CITY OCCUPANCY TAX RKHEYO 20228033 $41.86 6/18/2015 SF BUSINESS DISTRICT ASSESSMNT RKHEYO 20228033 $6.73 6/19/2015 GUEST ROOM JJONES 20232736 $299.00 6/19/2015 CALIFORNIA TOURISM TAX JJONES 20232736 $0.60 6/19/2015 CITY OCCUPANCY TAX JJONES 20232736 $41.86 6/19/2015 SF BUSINESS DISTRICT ASSESSMNT JJONES 20232736 $6.73 6/20/2015 GUEST ROOM JJONES 20237046 $299.00 6/20/2015 CALIFORNIA TOURISM TAX JJONES 20237046 $0.60 6/20/2015 CITY OCCUPANCY TAX JJONES 20237046 $41.86 6/20/2015 SF BUSINESS DISTRICT ASSESSMNT JJONES 20237046 $6.73 6/21/2015 GUEST ROOM RKHEYO 20241096 $299.00 6/21/2015 CALIFORNIA TOURISM TAX RKHEYO 20241096 $0.60 6/21/2015 CITY OCCUPANCY TAX RKHEYO 20241096 $41.86 6/21/2015 S_F BUSINESS DISTRICT ASSESSMNT RKHEYO 20241096 $6.73 6/22/2015 JPATE 20244767 ($696.39) **BALANCE** $0.00 Page:1 Page 1 of 1 Transaction DetailsPrepared for nv.eavnN James C Brainard owa�ss Account Number _ XXXX-XXXXXx- DATE DESCRIPTION CARD MEMBER AMOUNT UN102015 FRONTIER AIRLINES AIDENVER CO JAMES C BRAINARD $179.00 Doing business as: Flight Details FRONTIER AIRLINES i 7001 TOWER RD I SAN FRANCISCO INTL ' HOUSTON INTERCONTI DENVER CO 80249-7312 UNITED STATES Ticket Number.M21Q7V I Additional Information:FRONTIER Date of Departure:06/25 Reference:320151620932421260 Passenger Name:BRAINARDMAMES Category:Travel-Airline I Document Type:PASSENGER TICKET https://online.americanexpress.com/myca/shared/summary/estatement/print_doc2015-R3.html 8/5/2015 AOL Mail(1) Page 1 of 1 EMAIL IM TEXT CHECK�I KEEP AS NEW REPLY REPLY ALL FORWARD 1 ACTION DELETE SPAM f frontier 51 Results for"frontier' Today on AOL Reservation Confirmation New Mail 1 no-reply to you show details ---- ----- ------ --------------------------- — ---------- Old Mail FRONTIER cmv.aa:s wrs arxr Drafts - c . Sent f �+i � �„ ,'C � ` �i ��y-12 o{1, zy'f W Spam r Sr �. ^+/ -: Recently Delet... Contacts THU,JUN 25,2015 Trip Confirmation Number:M2lQ7V SFO SAN FRANCISCO,CA IAH HOUSTON-INTERCONTINENTAL,TX Calendar Depart:Thu,Jun 25,2015 My Folders igh[ Departure Arrival Duration 08:55 AM 02:50 PM 3hr p - F91106 SFO,SAN FRANCISCO,CA InAIH,HOUSTON•INTERCONTINENTAL,Non Stop Passenger Name Seats Bags Special Services JAMES CLAUDE BRAINARD _7 INVOICE KNOW BEFORE YOU GOI __ _o SUMMARY '�' _-_ Airfare $153.40 Options $0.00 10 Taxes Et Fees $25.60 amvuac Uw GRAND TOTAL $179.00 a'POfc• JAMES CLAUDE BRAINARD bmrdM P N TOTAL $179.00 BUDDIES Payment Date 06/15 �r' FAMILY Payment Amount $179.00 Approved”' )C00000000006001 CO-WORKERS Exp.Date 01/20 e.ror. ---rn aapatlfB. c arms ac ua RECENT BUDDIES °ate JUDY LEVINE THANK YOU FOR FLYING FRONTIER AIRLINES! stunnanjim Terms and Conditions D�°�your Be sure to review whaPs Included in your Fare Type before arriving at the airport.CLICK WILLIAM POND HERE for fare attributes. Pack your baosi sa.maiaonurs https://mail.aol.com/webmail-std/en-us/suite 8/5/2015 Page 1 of 1 Transaction DetailsPrepared for ivewwr, James C Brainard owa�ss Account Number XXXX-xxxxx - DATE DESCRIPTION CARD MEMBER AMOUNT JUN102015 BOOKYOURAWARD.COM 2163468788 OH JAMES —C BRAINARD $112.78 Doing business as: Transaction Details COMPETITOURS Description 2531 CLAVIER RD TOURS CLEVELAND OH i 44118 UNITED STATES Additional Information:TRAVEL AGENCY 690705 Reference:ravel- ravel genie Category:Travel-Travel Agencies J I https:Honline.americanexpress.com/myca/shared/summary/estatement/print_doc2015-R3.htm1 8/6/2015 Thank you for your business,we appreciate it very much. Invoice Invoice# 1741 Bill To Terms Due on receipt James Brainard 3174317477 Invoice Date _Jun 10, 2015 -- _—� BrainardjcCcDaol.com i BookYourAward 2531 Claver Road Cleveland, Ohio 44118 stev a(a)boo kyo u rawa rd.co m Date Description Quantity Rate Amount Jun BookYourAward Service Fee for Request $150.00 - 50% 10, #8321 1 $150.00 discount ' 2015 _ $75.00 Jun 10, Airline taxes/fuel surcharges 1 $34.60 $34.60 2015 Jun 10, Air Canada Aeroplan (Altitude) miles belonging to James Brainard 45,000 2015 l Bill ToTotal $109.60 We appreciated the opportunity to be your personal mileage bloodhound! Hope your travels are festive and meaningful. . Ceca Sarkissian has changed the status to Booked 1 month and 26 days ago Ceca Sarkissian @ BookYourAward I Booking Request#8321 Page 8 of 33 Your current flight itinerary includes travel to a country that requires additional lpassenger information.We strongly encourage you to provide this information ahead of time. Save time at the airport and add this information now ITINERARY DETAILS Passenger © Mr.JAMES Claude BRAINARD DEPARTURE Houston Intercontin...(IAH) London Heathrow(LHR) Scandinavian Airlines SK952 Operated by PRIVATAIR Departure :Thu Jun 25 21:45 Houston Intercontin... (IAH) Arrival : Fri Jun 26 14:15 Stavanger(SVG) Business Class I Boeing 737-700 Complimentary meal Change plane in Stavanger © Scandinavian Airlines SK4627 Departure : Fri Jun 26 17:55 Stavanger(SVG) Arrival : Fri Jun 26 18:50 London Heathrow(LHR) 1 Business Class I Boeing 737-800 Complimentary meal AEROPLAN REDEMPTION DETAILS 1 Adult-ClassicFlight Reward-Business ............................................................................................................................................................................................................................. Total Flight Reward I I Total Aeroplan Miles&Fees(CAD) AIRPORT TAXES, FEES & SURCHARGES view Details 1 Adult passenger(s) $34.60 Total Airport Taxes, Fees and Surcharges(USD) https:Hawardwallet.com/awardBooking/view/8321 8/6/2015 Page 1 of 1 Transaction DetailsPrepared for .nvFwuw James C Brainard owa<<s Account Number XXXX-XXXXXX• DATE DESCRIPTION CARD MEMBER AMOUNT JUN262015 NATIONAL EXPRESS OPETWICKENHAM GB JAMES C BRAINARD $66.55 Doing business as: Transaction Details NATIONAL EXPRESS OPERATIONS(FORMERLY Description Price BUS&COACH CENTRE GOODS $42.20 CENTRAL BUS STATION HEATHROW AIRPORT TWICKENHAM TW1 1 JU UNITED KINGDOM Foreign Spend Amount:42.20 Pounds Sterling Additional Information:TRAVEL AGENCY Reference:320151600226210633 Category:Travel-Travel Agencies https:Honline.americanexpress.com/myca/shared/summary/estatement/print_doe2015-R3.html 8/5/2015 Page 1 of 1 Transaction DetailsPrepared for nveaiwro James C Brainard owasss Account Number XXXX-XXXXXX-.i DATE DESCRIPTION CARD MEMBER AMOUNT UL42015 BRISTOL MARRIOTT ROYBRISTOL GB JAMES C BRAINARD $1,558.66 Doing business as: BRISTOL MARRIOTT ROYAL HOTEL COLLEGE GREEN j BRISTOL BSI 5TA UNITED KINGDOM Foreign Spend Amount:996.14 Pounds Sterling Additional Information:LODGING MERCHANDISE Reference:320151870339305380 Category:Travel-Lodging https://online.americanexpress.com/myca/shared/surmnary/estatement/print_doc2015-R3.html 8/5/2015 MARRIOTT Mr aim Brainard Bristol Marriott Royal 12662 Royce Ct College Green Bristol BS1 STA Carmel IN 46033 Tel.+44 117 925 5100 United States Fax.+44 117 925 1515 www.BristolMarriottRoyal.co.uk Guest Name Mr Jim Brainard Room No. 1306 Arrival Date : 27-06-15 Departure Date : 04-07-15 Folio No. : 400789 Confirmation No. ; 92833813 Cashier No. : 21168 VAT No. : GB159452485 Marriott Rewards ,---- Number COPY OF INVOICE Date:06-08-15 Date Description Amount 27-06-15 Accommodation 126.00 436258438 28-06-15 Accommodation 126.00 436374913 29-06-15 Accommodation 126.00 436517402 .99 30-06-15 Accommodation 126.00 436648188 01-07-15 Accommodation 126.00 436805244 sea 07 -8xaiki3arine16,211 2210020150702192028 Room#1306:Check#22100[440070081] IG2-D3��a-�raEtrityz�sckEaii=Ba>� 2210020150702192028 Room#1306:Check#22100[440070081] 02-07-15 Accommodation 126.00 436973814 03-07-15 Accommodation 126.00 437169188 04-07-15 -996.14 knnnn -- XX/XX Due Amount: 0.00 t, Total incl.Vat 996.14 GBP 3�g.-�.1 MID Total excl.Vat 830.20 GBP Total Vat 165.94 GBP Vat 20% 829.70 GBP Vat 0% 0.50 GBP Signature: Merchant ID:9420411670 Credit Card No:)0000000000(6001 Transaction ID:90603407 Credit Card Expiry:Xx= Approval Code:A66 Capture Method:Manual Approval Amount:996.14 Transaction Amount:996.14 Marriott Hotels Limited.Registered office:7 Albemarle Street, London,WSS 4HQ,United Kingdom.Registered in England No.1235583. I AGREE THAT MY LIABILITY FOR THIS ACCOUNT IS NOT WAIVED AND I AGREE TO BE HELD PERSONALLY LIABLE IN THE EVENT THAT THE INDICATED PERSON,COMPANY OR ASSOCIATION FAILS TO PAY ALL OR PART OF THESE CHARGES. Page 1 of 1 Transaction DetailsPrepared for �,eRwv James C Brainard owa�ss Account Number XXXX-XXXXXX• DATE DESCRIPTION CARD MEMBER AMOUNT UN82015 VIRGIN ATLANTiC.COM CRAWLEY GB JAMES C BRAINARD $528.30 Doing business as: Flight Details VAA UK INTERNET-TICKET ` — ATTN:REVENUE ACCOUNTS,1ST FLOOR LONDON HEATHROW AP ►� LONDON HEATHROW AP THE OFFICE CRAWLEY BUSINESS QUARTER MANOR ROYAL CRAWLEY Ticket Number.2165934047 RH102NU Date ofDeparture:;.d-' T"T"'T. Loas Sw•�cnea �D -11%aX;o15 UNITED KINGDOM Passenger Name:BRAINARD JAMES DR Cie eek Foreign Spend Amount:345.16 Pounds Sterling Document Type:PASSENGER TICKET J Additional Information:VIRGIN ATLANTIC AIRWAY Reference:320151600894742085 Category:Travel-Airline https:Honline.americanexpress.com/myca/shared/summary/estatement/print_doc2015-R3.html 8/7/2015 AOL Mail (1) Pagel of 1 EMAIL IM TEM CHECK FI KEEP AS NEW I REPLYI REPLY ALL FORWARD ACTION DELETE [SPAM Virgin air i 61 Results for"virgin air' Today on AOL i Reservation Confirmation New Mail 1 Virgin Atlantic to you show details show image sideshow Old Mail ---------- - - --------------__ -- — - - ------ Drafts Thank you Sent You're all booked.So enjoy. r Spam j y Recently Delet... Contacts �s. Calendar My Folders Thats itl You're ready to go.Isn1 It great to have one Iess thing to think about while planning the rest of your hip? Just one lastthing,please make sure you read and check all of the details below aboutyour booking. Your booking �f Your Booking Reference:BQ2HXL Mein contact:Or JAMES BRAWARD Email: BRAINARD.IC(dAOL.COM Home phone:13174317477 Youriourney Outbound VS 0005 London(LHR) Miami(MIA) Sun,12 Jul 2015,12:35 Sun,12 Jul 2015,17:06 If you do not see all of your flights here please check In Manage My Booking Last but not least Terms and conditions 1.Advanced seat assignment('ASAI is available only on flights operated by Virgin Atlantic Airways Limited Including BUDDIES Utile Red.Seating options available are standard,Extra Legroom and Exit Row seats. 2.ASA Is available on a per sector basis only.Price is per seat per sector. FAMILY 3. Exit raw seats are allocated under Civil Aviation Authority rules,as well as our General Conditions of Carriage, passengers must be fit and able bodied,be at least 16 years old on the day of travel and cannot be travelling with CO-WORKERS Infants.In an emergency situation passengers in these seats must be able to open the exit doors unaided. = 4. Passengers wishing to assign a seat on the Upper Deck must be able to walk up the stairs unaided. RECENT BUDDIES 5. Passengers who do not wish to purchase ASA can choose their seats free of charge(except Exit row or Extra Legroom seats)when they check-in on line 24 hours prior to departure,or at the airport subject to availability. JUDY LEVINE 6. Purchase of ASAcanonybe made by the Virgin Atlantic contact centre attime ofbooking,or via vircin-atlanlic.coml before on-line check-in opens 24 hours prior to departure.Extra Legroom and Exit Row seats can be purchased on the sturmanjim day of departure at the airport if there Is availability. 7. ASA may not be available on all Vbgin Atlantic flights and may be restricted by the airline at its sole discretion. WILLIAM POND 8. Nola seats on the aircraft will be available for advanced seat assaignmenL Ihttps://mail.aolxom/webmail-std/en-us/suite 8/5/2015 Page I'd 1 Transaction DetailsPrepared for nweaiuw James C Brainard owucs, Account Numbe, XXXX-XXXXXX DATE DESCRIPTION CARD MEMBER AMOUNT JUN222015 EXPEDIA INC BELLEVUE WA JAMES C BRAINARD $213.10 Doing business as: Flight Details AMERICAN AIRLINES 7645 E 63RD STINTERNATIONA INDIANAPOLIS STE 600 TULSA OK 74133-1275 Ticket Number:00176597906800 -UNITED STATES Date of Departure:07/12 Additional Information:AMERICAN AIRLINES INC Passenger Name:BRAINARDMAMES Reference:320151740122490435 Document Type:PASSENGER TICKET Category:Travel-Airline https://online.americanexpress..com/myca/shared/summary/estatement/print_doc20 l 5-R3.html 8/5/2015 Itinerary: Indianapolis Page 1 of 2 S'Affxpedia- Indianapolis Jul 12,2015-Jul 12,2015 I Itinerary#1108881914906 TEThis page can be used as an E-Ticket Itinerary # 1108881914906 Before travelling,print a copy of your itinerary and take it with youl Important Information • Remember to bring your itinerary and government-issued photo ID for airport check-in and security. Miami (MIA) Indianapolis (IND) COMPLETED Jul 12,2015-Jul 12,2015, 1 one way ticket American Airlines CPZHSF We hope you had a great trip.Thank you for choosing Expedia Price Summary for your travel reservations. Traveler 1:Adult $213.10 Traveler Information Flight $185.11 James Brainard American Ticket# Taxes&Fees $27.99 Adult AAdvantage 0017659790680 Expedia Booking Fee $0.00 8C18R24 .................................................................... .........................................................................................................................................- Total: $213.10 *Seat assignments,special meals,frequent flyer point awards and special assistance requests should be confirmed directly with the All prices quoted in US dollars. airline. Jul 12, 2015 -Departure Total travel time:2 h 47 m Additional Flight Services Nonstop • The airline may charge additional Miami Indianapolis 2 h 47 m fees for checked baggage or 1,024 mi other optional services. MIA 6:25pm IND 9:12pm American Airlines 4286 Operated by REPUBLIC AIRLINES AS AMERICAN EAGLE 43 points Expedia.+ Economy/Coach(S)I Confirm seats with the airline" For this trip rewards Airline Rules&Regulations • We understand that sometimes plans change.We do not charge a cancel or change fee.When the airline charges such fees in https://www.expedia.com/itinerary-print?tripid=fe7604ea-44cb-4e89-9ecf-flb94ebaO847&it... 8/7/2015 i Page 1 of 1 Transaction DetailsPrepared for A.t:F.RIfAN James C Brainard owRess Account Numbf XXXX-XXXXXk (DATE DESCRIPTION CARD MEMBER AMOUNT 'JLLUL122015 AA MISC SALE/TAX/FMIAMI FL JAMES C BRAINARD $25.00 Doing business as: Flight Details AMERICAN AIRLINES 7645 E 63RD ST,SUITE 600 Passenger Name:BRAINARD/JAMES AMERICAN AIRLINES-CCS Date of Departure:07/12 TULSA Ticket Number.0010287125612 OK Document Type:EXCESS BAGGAGE 74133 UNITED STATES Additional Information:00102871256 AIRLINE/AIR CARRIER AMERICAN AIRLINES Reference:320151940450704388 Category.Travel-Airline https://online.americanexpress.com/myca/shared/summary/estatement/print_doc2015-R3.h... 7/17/2015 i Page 1 of 1 Transaction DetailsPrepared for .�vemaw James C Brainard ows�sss Account Numbe- xxxx-XXXXXX DATE DESCRIPTION CARD MEMBER AMOUNT JUL122015 INDIANAOPOLIS AIRP 51NDIANAPOLIS IN JAMES C BRAINARD $450.00 Doing business as: Transaction Details INDIANAPOLIS INTERNATIONAL AIRPORT Description Price 7800 COL H WEIR COOK MEM AUTO PARKING LOTS A $450.00 STE 38 INDIANAPOLIS IN 46241-8004 UNITED STATES Additional Information:3174879594 Reference:320151940450373288 Category:Other-Government Services The above airport parking in the amount of$450 represents 25 days of airport parking at$18 per day. Mayor Brainard attributes 13 days of airport parking, or$234,towards city business: USCM 83rd Annual Meeting and the IMCL Conference in Bristol,England and travel days on either side of the conferences. 52nd Conference International Making Cities Livable Page 1 of 3 1' t� Home I About I Conferences Articles I.Store I Consultation I Blog Contact Us Search... CL Conference 52nd Conference "The most important .Navigator continuous conference dialogue on making the Become a Sponsor worlds cities and towns more livable for all of their inhabitants." Topics - Dr.Sven von Ungem- Speakers Sternberg,Governor, State of South Baden, Bristol Germany Design Awards Read more... Competition Registration ` The Forgotten Child Conference venues "There is no 1Oa1:111 It\ topic more Lun° Tours crucial to the (+ well-being of Program our cities and of our democracy,and no one Photo:Gary Newman more qualified to give it the User login thoughtful attention it Usemame:• deserves." 52nd International Making Cities Livable Conference on Daniel Kemmis,Former Mayor of Missoula,MT, Password:• ACHIEVING GREEN, HEALTHY CITIES Author,The Good City B the Good Life Log in & Design Awards Competition on Read more... Designing for Green, Healthy Cities Create new account Bristol, United Kingdom Request new password Conference June 29 -July 3, 2015 Sponsors Get Organized by the IMCL Council GOLD Updates! as part of P' Bristol 2015 Summits Programme nIC-University of Stay in the loop[Sign up Cosponsors: �IG7®BRISTOL for the IMCL Newsletter. University of Bristol BRISTOL Email:• University of the West of England SILVER __ Friends: �0�� EUROPEAN Academy of Urbanism GREEN CAPITAL Subscribe WHO Collaborating Centre for Healthy Urban rUnsubscribe Environments BRISTOL ` Save_= FRIENDS THE ACADEMY OF URBANISM By 2050,70%of the world's population will live in urban areas. WHO Coll b..0)Centre The largest migration of people in human history is taking place„ h ra M m,u aon ca"mu http://www.livablecities.org/conferences/52nd-conference-bristol 8/5/2015 I 52nd Conference International Making Cities Livable Page 2 of 3 Find us on from rural areas to cities—cities must provide the solutions that Facebook wi11 make us more resilient,healthy and sustainable. 4� Interested in becoming a Bristol joins the roll-call of cities across the world working hard 1 sponsor? Zf�LI°Y1Sl�rs to find the solutions and I am very pleased to announce that the 1 ti , ip� __ 52nd International Making Cities Livable Conference will take i l� -�—» place in Bristol on June 29—July 3,2015. Ii Having been awarded European Green Capital 2015,the theme e Fag of this year's conference'Achieving Green,Healthy Cities'is an important one for Bristol.This award was a momentous achievement for Bristol and together as a city we are working to ! Be the first of your frien change the way people think about what we value. to like this r Bristol is already a byword for'green city;it has the highest rate of commuting on foot and by bike of any local authority in England and Wales,one third of Bristol is'green and blue'open space,waste produced by citizens has reduced by 27%,recycling and composting has gone from 13%to 50%,and over 50,000 residents each year are involved in green initiatives and groups,and growing. The ideas and innovations of Achieving Green,Healthy Cities are essential for making our cities'fit for fife' and sustainable for the future.Bristol is a living laboratory for green ideas and I'm delighted that we have the chance to host the IMCL Conference.I welcome you to Bristol and invite everyone to take part in a unique opportunity to inspire us all to innovate,grow and improve the quality of fife,in the UK and worldwide. George Ferguson,CBE Mayor of Bristol Achieving Green, Healthy Cities IMCL is honored to have been invited to hold the 52nd IMCL Conference on Achieving Green,Healthy Cities in Bristol,UK,the"2015 Green Capitol of Europe",and a city that in 2014 was voted"Britain's Most Livable City". In 2014,IMCL awarded Mayor Ferguson and Bristol City Council the IMCL Lewis Mumford Award for their leadership in creating a Healthy Bristol for All—"Working to enhance streets for social life and celebration, for pedestrians,bicyclists and public transit,and reducing the negative impacts of the car-these measures will improve the health of all residents,especially children". We are delighted to work with the Mayor and City Council to bring you an exciting,innovative program in this hospitable and dynamic city.At this conference,we will examine creative strategies,tools and design solutions for Achieving Green,Healthy Cities.We will review how the built and natural environment can be designed and managed to increase social and physical health and well-being,and to foster ecological,social and economic sustainability. These goals cannot be achieved by professionals in one field alone.They require collaborative efforts and insights from many disciplines.We will hear from world-renowned experts working at the interface between planning,urban design,public health,landscape architecture,transportation planning,architecture,and social sciences,and review outstanding projects from the UK,Europe,North America and around the world. Through study tours,participants will also learn about Bristol's achievements,and about Bristol's current projects to improve health and sustainability by reshaping the natural and built environment. Hotel Accommodations Grand Hotel The historic Grand Hotel by Thistle is the main Conference hotel and is holding a block of rooms for IMCL participants.Dating from Victorian times, the Grand blends classic period charm with '§ contemporary comforts.It is located in the heart of the historic city,just a 5-minute walk from the Watershed where the Conference takes place. x a t i The hotel contains a Health&Leisure Club with pool,spa and beauty treatments. http://www.livablecities.org/conferences/52nd-conference-bristol 8/5/2015 i 52nd Conference International Making Cities Livable Page 3 of 3 Room rates are£115 per night for double •®— � � <.., occupancy,£105 per room per night for single occupancy,Including breakfast and VAT(tax), WIFI and leisure facilities.Rates are valid from June 28,2015 for 6 nights.These rates will be available until May 31,2015(if rooms are still available).The hotel is located on Broad Street,Bristol BS1 2EL. Registered Conference participants will be sent an email with information about how to reserve rooms at the special conference rates. Royal Hotel The Marriott Royal Hotel is also holding some rooms for IMCL participants.This is a grand Victorian hotel featuring contemporary rooms,plus Walter's restaurant and a Roman-style leisure club.Located next to Bristol Cathedral and the } historic waterfront it is a one-minute walk from the Watershed. 1 Room rates are£126 per night for double r occupancy,£116 per room per night for single , occupancy,including full English breakfast and VAT(tax).Rates are valid from June 28,2015 for a 6 nights.These rates will be available until May 31,2015(if rooms are still available).The hotel is located on College Green,Bristol BS1 5TA. Registered Conference participants will be sent an email with information about how to reserve rooms at the special conference rates. Arriving in Bristol By air. There are direct flights to Bristol via Ryanair and Easyjet from across Europe and the UK,and some regular routes from North America(e.g. Toronto,New York,Boston,Chicago,Orlando)via f .. Dublin. '1" 11 1 From Bristol airport,the Bristol Fiver express coach 1 i service runs into Bristol City Center.The journey i7>� takes around 30 minutes and tickets are available LN- from the driver. If you fly into London Heathrow,you can either take ; Jlj� a connecting flight,or catch the National Express coach to Bristol City Center(about 2 hours).From Gatwick airport the National Express coach to Bristol ' City Center takes about 31/2 hours.For National Express information,dick here. By train: Bristol Temple Meads is the main railway station near the City Center.There is a good train service to Bristol from London Paddington,Plymouth,Penzance,Cardiff,Birmingham,the North East,and Edinburgh,and cities on these lines.For information about National Rail trains,please click here. By bus or coach:National Express coach services operate from cities across the UK to Bristol Bus Station in the City Center. ©2015 International Making Cities Livable LLC.All Rights Reserved. Home Privacy Policy Terms of Use Login http://www.livablecities.org/conferences/52nd-conference-bristol 8/5/2015 Program I International Making Cities Livable Page 1 of 2 Home I About I Conferences Articles Store I Consultation Blog I Contact Us I Search... Q Conference Program "Love for our cities Navigator -- - unites all of us in this unique,impressive Become a Sponsor m'� — conference,with participants from 52nd Conference different countries,with different professional Topics backgrounds,but with one purpose:making our cities more livable." Speakers a Antonio Casellati Former Bristol ,r ='9r Mayor,City of Venice, =J Italy Design Awards Read more... Competition Registration The Forgotten Conference venues ,. g; Child "There is no Tours ioocoru� yzdvi., �.ls topic more rano. crucial to the 11 Monday - June 29, 2015 well-being of User login ' Registration our cities - • Pre-Conference Events and of our Usemame:• Walking,Cycling,and Boat Tours democracy,and no one • Welcome Reception more qualified to give it the thoughtful attention it Password:* Tuesday - June 30, 2015 deserves." Daniel Kemmis,Former —-� I - Conference Day 1 Mayor of Missoula,MT, Log in • Conference Luncheon Author,The Good City& • Bristol University Reception&Barbeque the Good Life Create new account Request new password Wednesday - July 1, 2015 Read more... Conference Day 2 Get • Discussion Dinner&Awards Ceremony Conference Updates! Thursday - July 2, 2015 Sponsors Stay in the loopl Sign up • Conference Day 3 GOLD for the IMCL Newsletter. . Reception Mk-University of Email: Friday - July 3, 2015 OCIBRISTOL L-- SILVER • Conference Day 4 (`' Subscribe • Workshop Unsubscribe • Farewell Luncheon _ • Tours to,Poundbury,Bath,and Green Cycle Tour Save BRISTOL FRIENDS http://www.livablecities.org/conferences/52nd-conference-bristol/prograrn 8/5/2015 Program I International Making Cities Livable Page 2 of 2 Find us on THEACA®EMY Facebook ®F URBANISM •ir�Try.:— j t.,rieS PMO -,VUlbo. :rc fa Ffta`M URua E1filMTMlf Interested d in becoming a F sponsor? Be the first of your frien to like this1 ©2015 Intern tional Making Cities Livable LLC.All Rights Reserved. Home Privacy Policy Terms of Use Login http://www.livablecities.org/conferences/52nd-conference-bristol/program 8/5/2015 Program-Wednesday, July 1 International Making Cities Livable Page 1 of 3 Home About I Conferences I Articles Store Consultation Blog Contact Us Search... User login Program - Wednesday, July 1 Join Us! Usemame:' Program Main/Monday/Tuesday/Wednesday/Thursday/Friday At the 52nd International J i Conference on Achieving Green, Password:• Cinema 1 Healthy Cities in Bristol, T j United Kingdom,June 29 9.00-9.45 Cities for People -July 3,2015! _ Loy in Jan Gehl,Copenhagen,DENMARK _ .. Building a Healthy City Center Read more. 9.45-10.15 Create new account Mayor James Brainard,Cannel,IN,USA Request new password 10.15-10.30 Coffee Break and Book signing "Love for our cities 10.30-11.00 Ljubljana:2016 European Green Capital unites all of us in this Get Tja§a Ficko•,Deputy Mayor of Ljubljana,SLOVENIA unique,impressive HAB Housing conference,with Updates! 11.00-11.30 Kevin McCloud,London,UK participants from different countries,with Stay in the loop!Sign up The Challenge to Build Livable Cities in India 11.30-12.00 different professional for the IMCL Newsletter. Prathima Manohar,Mumbai,INDIA backgrounds,but with Email: Is the Sky the Limit?Concentrated vs.Distributed Density one purpose:making 12.00-12.30 in Vancouver and Beyond our cities more livable." l-- ---- Patrick M.Condon,Vancouver,BC,CANADA Antonio Casellati Former M Subscribe Mayor,City of Venice, C Unsubsc ibe CONCURRENT SESSIONS Italy Save Read more... Cinema 1 LIVABLE CITIES IN AUSTRALIA 2.00-2.30 Moderator.Peter Webber,Neutral Bay,AUSTRALIA The Forgotten Find us on Michael Scott,Melbourne,AUSTRALIA Child Facebook GREEN AND BLUE IN THE HEALTHY CITY "There is no Moderator/Discussant:Suzanne Crowhurst Lennard,USA iou.:ui�c 230-330 3.30 topic more Torgeir Esig Soerensen,Stavanger,NORWAY Christine Brdm,Zurich,SWITZERLAND crucial to the well-being of '3.30-3.45 Discussion our cities _ 3.45-4.00 Coffee Break and of our e Pag NEW URBAN NEIGHBORHOODS democracy,and no one Moderator.Suzanne Crowhurst Lennard,Portland,OR,USA more qualified to give it the 4.00-5.00 thoughtful attention it Be the first of your frien Bioem Hagen,Tempe,AZ,USA to like this Hugh Petter,Winchester,UK deserves." Daniel Kemmis,Former Cinema 2 Mayor of Missoula,MT, Author,The Good City& TEACHING SUSTAINABILITY the Good Life Moderator/Discussant:Patrick Condon,Vancouver CANADA 2.00-3.30 Rosalind Wade,London,UK Read more... Magdalena Garmaz,Auburn,AL,USA Jacqueline Davies,London,UK 3.30-3.45 Discussion 3.45-4.00 Coffee Break 4.00-5.00 VISIONING Moderator.Patrick Condon,Vancouver,BC,CANADA http://www.livablecities.org/conference-program-Wednesday 8/5/2015 l - Program-Wednesday, July 1 International Making Cities Livable Page 2 of 3 Anton C.Nelessen,New Brunswick,NJ,USA David McKenna,Liverpool,UK Cinema 3 HOW THE BUILT AND NATURAL ENVIRONMENT AFFECT HEALTH Moderator/Discussant:Tom Martineau,Tallahassee,FL USA 2.00-3.30 Susan Thompson,Sydney,AUSTRALIA Victoria Pinoncely,London,UK Mark Nieuwenhuiisen,Barcelona,SPAIN 3.30-3.45 Discussion 3.45-4.00 Coffee Break HOW THE NEIGHBORHOOD SHAPES CHILDREN'S HEALTH AND 4.00-4.30 DEVELOPMENT Moderator.Lamina Mandjoubi,Oak Harbor,WA,USA Fiona Andrews,Melbourne,AUSTRALIA PLANNING FOR ELDERS IN CHINA 4.30-5.00 Moderator.Phil Stafford,Bloomington,IN,USA Grant A.Donald,Shanghai,PRC CHINA Waterside 1 CHILDREN HELP SHAPE THEIR NEIGHBORHOOD Moderator.Lamine Mandjoubi,Oak Harbor,WA,USA 2.00-3.30 Laura McDonald,Belfast,NORTHERN IRELAND Silvia Paldino,Rende,ITALY Devon McAslan,Ann Arbor,MI,USA 3.30-3.45 Discussion 3.45-4.00 Coffee Break Waterside 2 POSTER SESSION Aura Istrate,Shanghai,CHINA Nora Mohamed,Giza,EGYPT Sara Caramaschi,Florence,ITALY 4.00-5.00 Brune DiPalma,Naples,ITALY Drielle Nunes,Lisbon,PORTUGAL Anna Averett,Athens,GA,USA Ann Rothove,Scottsdale,AZ,USA Samuel Stocklev,Leeds,UK Waterside 3 URBANIZATION AND AN AGEING POPULATION: CREATING SUSTAINABLE,RESILIENT AND LIVABLE CITIES Moderator/Discussant:Dan Burden,Minneapolis,MN,USA 2.00-3.30 Dan Burden,Minneapolis,MN,USA Bruce LaRue,University Place,WA,USA Morel Fourman,London,UK 3.30-3.45 Discussion 3.45-4.00 Coffee Break RESHAPING THE STREETS Moderator.Ferd Johns,Oak Harbor,WA,USA 4.00-5.00 John Pittari,Auburn,AL,USA Stephen Sugg,University Place,WA,USA Andre Solud,New York,NY,USA SS Great Britain 6.15 Welcome drink and Introduction to SS Great Britain 7.00-9.30 Discussion Dinner 8 Awards Ceremony http://www.livablecities.org/conference-program-Wednesday 8/5/2015 Program- Wednesday, July 1 International Making Cities Livable Page 3 of 3 Le E _r EIV BRITA ;n1 '► "�' ©2015 International Making Cities Livable LLC.All Rights Reserved. Home Privacy Policy Terms of Use Login http://www.livablecities.org/conference-program-Wednesday 8/5/2015 VOUCHER NO. WARRANT NO. ALLOWED 20 Mayor Jim Brainard IN SUM OF$ One Civic Square Carmel, IN 46032 $6,253.36 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO#/Dept. INVOICE NO. ACCT#lrITLE AMOUNT Board Members 1160 Expense Report 43-570.04 $750.00 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the 1160 Expense Report 43-430.04 $845.00 materials or services itemized thereon for 1160 Expense Report 43-430.03 1 $2,761.53 which charge is made were ordered and 1160 Expense Report 43-430.01 $234.00 received except 1160 Expense Report 43-430.01 $91.55 1160 Expense Report 43-430.01 $1,571.28 Monda , August 10, 2015 Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered,by whom, rates per day, number of hours, rate per hour, number of units,price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 08/10/15 Expense Report $750.00 08/10/15 Expense Report $845.00 08/10/15 Expense Report $2,761.53 08/10/15 Expense Report $234.00 08/10/15 Expense Report $91.55 08/10/15 Expense Report $1,571.28 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer