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Home My WebLink AboutBPW-08-05-15Office of the Clerk -Treasurer Ci TICEof Carmel ING BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, AUGUST 5, 2015 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, AUGUST 5, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of the Clerk -Treasurer City of C rmel Board of Public Works and Safety Meeting AGENDA Wednesday, August 5, 2015 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the July 15, 2015, Regular Meeting 2. BID/QUOTES OPENINGS AND AWARDS a. Bid Opening for 2015 Fire Pumper Vehicle; Chief Dave Haboush, Carmel Fire Department 3. PERFORMANCE RELEASES a. Resolution No. BPW-08-05-15-01; Carmel Dad's Club Sports; Erosion Control; Michelle Hancock, J&D Turf b. Resolution No. BPW-08-05-15-02; 'Tom Wood Subaru; Work within ROW; Tim Gray, CPM c. Resolution No. BPW-08-05-15-03; Hazel Dell Christian Church; Site Work; Kathy Mathews, Pepper Construction d. Resolution No. BPW-08-05-15-04; 4400 W. 96111 Street Parking Lot; Erosion Control; Jeremy Kashman, City Engineer 4. CONTRACTS a. Request for Purchase of Goods and Services; HIS Constructors; Change Order #1; (58,271.00); Keystone Bridge Beam Repair; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; Sub -Surface Indiana; Change Order #2; (#3,394.00); 13ridlebourne Drainage Modifications; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; INDOT — LPA; (20% -maximum Federal allocation -51,073,3990.00); Carmel Drive — Old Meridian Roundabout; Jeremy Kashman, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 d. Request for Purchase of Goods and Services; Indiana Traffic Services; ($83,761.32); Street Striping; Dave Huftinan, Street Commission e. Request for Purchase of Goods and Services; Eagle Ridge Civil Engineering Services; (519,600.00); Auman Newark Improvements; Jeremy Kashman, City Engineer P. Request for Purchase of Goods and Services; Parsons Transportation Group; Additional Service #2; (5123,620.00); Rangeline Road at Carmel Drive Roundabout; Jeremy Kashman, City Engineer 5. Request to Use City Streets/Property a. Request to Use City Streets; Homecoming Parade; Friday, September 25th, 2015; Amy Skeens Benton — Carmel High School b. Request to Close City Streets; BrewFest; August 22, 2015; 9:00 a.m. to 10:00 p.m.; Heather Ramsey Clark c. Request to Use City Streets; Bike Ride; September 13, 2015; 8:00 a.nr. to 5:00 p.nr.; Matt Tanner, Rollfast Gran Fondo d. Request to Use Gazebo and Common Area; Church Services; 10:00 a.m. to 1:00 p.m.; North Park Community Church e. Request to Use Gazebo and Common Area; Wedding; May 21, 2016 11:30 a.m. to 9:30 p.nr. Rehearsal; May 20, 2016; 1:00 p.m. to 4:00 p.m.; Erica Vavrecan 11 Request to Use City Streets; WWII Statue Celebration; August 14, 2015; 10:00 a.m. to 1:00 p.m.; Kelli Prader, on behalf ofCommunity Relations Department g. Request to Use City Streets; Block Party; August 21, 2015; 5:00 p.m. to 10:00 p.m.; Dominic Del Carlo h. Request to Use City Streets; Block Party; September 6, 2015; 5:30 p.m. to 10:30 p.m.; Meredith Koski 6. OTHER a. Request for Stormwater Technical Variance; Rose Senior Living; Brad Schrage, American Structurepoint b. Request for Stormwater Technical Variance; Sunrise on the Monon; Greg Ilko, Crossroad Engineers c. Request for Stormwater Technical Variance; Tom Wood Ford; Roger Ward, Roger Ward Engineers d. Request for Stormwater Technical Variance; Shoppes at the Bridges; Gene Beiermann, American Structurepoint e. Request for Lane Restrictions/Sidewalk Closures; Mayflower Park Drive & 106th Street; Alex Sharpe, Midwest Mole 11 Request for Commercial Curb Cut; 146`x' and Gray Road; Bradley Schrage, American Structurepoint g. Request for Lane Restriction/Open Pavement Cut/Sidewalk Closure; 661, 665, & 671 2"a Avenue NE; Steve Hartley, 20/20 Excavating Specialist h. Request for Lane Restrictions; Westfield Blvd and 106"; Rangcline Road at Carmel Drive; Steven Krebs, AT&T Request for Performance Bond Amount Reduction; Sanctuary Section 6; Lance Oaks, CESO Engineering j. Request for Stormwatcr Quality Management Easement; DDC Hotels -Drury Plaza; Jeremy Kashman, City Engineer k. Request for Variance; Penske Chevrolet; Allen Dresselhouse, Penske Chevrolet 1. Request for Variance; 13921 Settlers Ridge Trail; Raymond/Linda Wesolowski m. Request for Consent to Encroach; Penske Chevrolet; Allen Dresselhouse, Penske Chevrolet n. Request for Consent to Encroach; 1392] Settlers Ridge Trail; Raymond/Linda Wesolowski 7. REMONSTRANCE a. Continued until August 19, 2015; The City of Cannel, by and through its Board of Public Works is converting Walnut Creek Drive, from Retail Parkway south to its terminus, from a private street into a public street through its power of eminent domain. This action was approved by the Board of Public Works in Resolution BPW 02-18-15- 05. Remonstrance will be heard at the Carmel Board of Public works meeting on April 15, 2015 at 10:00 a.m.; The meeting will be held in the Council Chambers in Carmel City Hall, located al One Civic Square, Carmel, IN 46032 8. ADJOURNMENT 1 1 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, .luts 15, 2015 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order al 10:06 a.m. MEMBERS PRESENT .flavor Brainard. Board Member: Lori Watson and Mary Ann Burke, Deputy Clerk: Sandy Johnson MINUTES Minutes for the June 25, 2015 Special meeting were approved 2-0. Minutes for the July 1, 2015 Regular meeting were approved 2-0. CONTRACTS Request fm- Purchase of Goods and Services: F.R.S. Inc.: (S3,854.00); Removal of Fuel Tank: Board Member Burke moved to approve. Board Alember Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Physio Control: (523.874.00): De/ibrillato: Board Member Burke moved to approve. Board Member Watson .seconded Request approved 3-0. Request fur Purchase of Goods and Services: Shade Trees Unlimited: (540,000.00): Trees: Board Member Burke moved to approve. Board Member Watson .seconded Request approved 3-0. Resolution BPIV-07-15-15-01; Acknowledging the Mayor's Signa/nre on Zagster Contract: (533,290.00): Rented bikes: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: The Gradles 11: (315.600.00): Storage Unit: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: t ardberry Landscape Excavating Company: (S73,059.00); Miscellaneous Drainage: Board Member Broke moved to approve. Board Member Watson seconded Request approved 3-0. 1 1 1 REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo; Wedding: July 30. 2016: 2:00 p.m. to 11:30 pm; Rehearsal, .hrly 29, 4:00 pin to 6.00 pm; Shone VanNatler Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; 5K; September 12, 2015; 7:30 cr. rn. 10 11:30 a.m. Clay Middle School; Board Member Burke moved to approve. Board Meinber Watson seconded Request approved 3-0. Request to Use City Street, Parking; Porchfest 2015; September 12-13, 2015: Various bines; Ron Carter; Board Member Burke moved to approve. Board Member Watson .seconded. Request approved 3-0. Request to Use City Street, Parking: Porchfest 2016: September 17-18, 2016; Various times; Ron Carter; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Center Green; Farmer's Market: Various dates 2016: Ron Carter; Board Member Burke moved to approve. 13oardMeinber Watson seconded. Request approved 3-0. Request to Use City Streets; Artomobila: August 29, 2015: 6:00 pni 10 8:00 pm; Megan McVicker; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City' Streets; Run/Walk; October 10, 2015; 8:00 a.m. to 9:00 (Lill.: Chad Antoliff: Board Member Burke moved to approve. Board Member Watson. seconded. Request approved 3-0. Request 10 Use Caucus Room: Meeting; Various Dates: Cannel Arts Council; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Conflict of Interest; Thomas Small Request for Perpetual Storm Water Qualify Easement: loin Wood Ford Parking Lot; Board 'Wernher Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restriction/Sidewalk Closure; Duke Energy; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Variance; 14057 Knighistosvn Drive East; Board Member Burke moved 10 approve. Board Member Watson seconded_ Request approved 3-0. Request for Consent to Encroach; 14057 Knightstosvn Drive East; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. I1 E Request far Driveway Modification: 4909 Wood Creek Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REMONSTRANCE Continued until August 18. 2015 (Continued from April 15, 2015): The City ofCarmel, by and through Us Board of Public Works is converting Walnut Creek Drive, from Retail Parkway south 10 its terminus, from a private street into a public street through its power of eminent domain. This action was approved by the Board of Public Works in Resolution 13PW 02-18-15-05. Remonstrance will be heard at the Carmel Board ("Public works meeting on April 15, 2015 al 10:00 a.m.; The meeting will be held in the Council Chambers in Carmel City Hall, located at One Civic Square, Carmel, IN 46032 ADJOURNMENT Mayor Brainard adjourned the meeting at 10:11 a.nr. Approved ATTEST% 1Jiana L. Cordray, IA1 Clerk -Treasurer 4 Clerk -Treasurer dot yor.1ctmes Brainard Di ma L. Cordray, IAMC - lerk-Treasurer