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HomeMy WebLinkAbout2009 Road Bond pay request 24L JAtVIES BRAlNARD, MAYOR CITY OF CARMEL, INDIANA, REDEVELOPMENT AUTHORITY COUNTY OPTION INCOME TAX LEASE RENTAL REVENUE BONDS, SERIES 2009 CONSTRUCTION FUND DRAW REQUISITION NO. 24 Wells Fargo Attn: John Alexander 300 N Meridian Street # 1600 Indianapolis, IN 46204 317-977-1160 via email: john.d.alexander@wellsfargo.com D~e: ,2012 RE: City of Carmel Keystone Project Note-Depository Account 2009 The undersigned certifies that: (a) The undersigned is an officer of the City of Carmel, Indiana; (b) The amounts set forth on Schedule A are requested to be paid from the City of Carmel Keystone Note-Depository Account 2009 (82280 I 00); (c) Each obligation as reflected by the amounts set forth on Schedule A has been properly incurred, is a proper charge against the Keystone Note­ Depository Account 2009 and has not been the basis of any previous withdrawal from the Depository Account; and (d) Supporting information with respect to each payee designated on Schedule A as to the amount owing is attached hereto. CITY OF CARMEL, INDIANA IV} ~ BY: .ltln.? ., 4 A·~~""""""'''W'''\.. Diana L. Cordray, ClerK Treasurer Authorized Officer DEI'ARnIE"'"!' OF E'it~L"rTR[NG ONE CIVIC SQUARE, CAR,\IEL, IN 46032 OFFICI' 31 .2441 FAX 317571.2439 E:\'IAIL cnginccring@clrllld.in.go\" SCIIEDULE A TO CITY OF CARMEL, INDIANA, REDEVELOPMENT AUTIIORITY COUNTY OPTION INCO"IE TAX LEASE RENTAL IlEVENUE BONDS, SERIES 2009 CONSTRUCTION FUND PA YM ENT REQUISITION NO. 24 10-.January-12 AMOUNTS PAYEE'S NAME & MAILING ADDRESS REOUISITIONED Bose McKinney & Evans $5,096.00 III Monument Circle Suite 2700 Indianapolis, IN 46204 CrossRoad Engineers $7.500.00 3417 Sherman Drive Beech Grove, IN 46107 American Structurepoint, Inc. $1.800.00 7260 Shadeland Station Indianapolis, IN 46256 Hannum, Wagle, & Cline· $600.00 3050 Poplar Street, Suite B Terre Haute, IN 47803 Reith-Riley Construction Co., Inc. $44,429.34 1751 W. Minnesota Indianapolis, IN 46221 Total S59.425.34 ALL CIIEC"S LlSTE!) IIEREON TO BE ~lAILE!) TO: CrossRoad Engineers, PC Attn: Jill Newport 3417 Sherman Drive Beech Grove, IN 46107 COST ITEMIZATION Legal Services in connection with Chesterton Subdivivision Drainage Improvem, Eagle Valley Dispute Inv. #530576 2009 Bond Management Services All Projects P.O. #21787. ASA #2 Inv.#11997 Chesterton Subdivision Drainage Improvements Construction Inspection P.O. #27455 Inv. #53205 Village of Mount Carl11el Drainage Project (Construction Inspection) Proj. I 0-08 D P.O. #27497 Inv. #20 I 0-230-B-00000 13 I 06th Street Path-Michigan to Ditch (Construction) Proj. 09-05, P.O. #2744 I inc/. C.O. # I thru 5 Inv. # 9 ($37,307.05) Southwest Clay Twp Drainage Projects (Construction) Proj. 09-04 P.O. #2744 I inc/. C.O. # I thru 5 Inv. # 9 ($7,12229) A-I TO: FROM: RE: DATE: MEMORANDUM Michael McBride, City Ellgille~ Douglas C. Haney, City At~ V Bose McKinney & Evans Invoice No. 530576 Contract Dispute with Eagle Valley, Inc. December 12, 201 1 [J ORIGINAL Mike, Attached is Bose McKinney & Evans' Invoice No. 530576 in the amount of $5,096.00 regarding the contract dispute with Eagle Valley. Please prepare a purchase order to Bose McKinney & Evans in the amount of $5,096.00 in payment ofthis invoice. Please let me know PROMPTLY if you believe that your Depal1ment is not responsible for the payment of the attached invoice or if you have any questions regarding this memorandum. Thanks. feb Attachment ~ eb:msword:z:\e bass\my dOCllnlC1lls\('lUlsidecollllsei\bosemckinncy'eaglc \'lllley\eagle yalley contract dispute ;::.530576.doc: 1211 2/1 JJ MAIL REMITTANCES TO: BOSE J11 Monument Circle. Suite 2700 Indianapolis. Indiana 46204 McKINNEY Invoice& EVANS LLP (317) 684-5000 ATTORNEYS AT LAW 008824 City of Carmel ATTN: Haney November 8 t 2011 One Civic Invoice No. 530576 Carmel t IN 46032 Fed. I.D. 35 0957980 For Legal Services in Connection With: 1 .~ i Matter: 008824-0149 Contract Dispute with Eagle Val , Inc. 08/26/11 T. Miller 0.5 140.00 -Revisions to and to I ... • A,,; email e D A j to M. McBride for review and execution; request additional information from M. McBride. 10/03/11 T. Miller 0.3 84.00 Email from M. McBride regarding time for call to discuss response to matter; email to M. Mcbride regarding same; email from M. Mcbride regarding meeting time. 10/05/11 T. Miller 0.3 84.00 Email from D. Haney regarding time for discussion of issues; email from counsel for Eagle Valley regarding matter; respond to same. 10/05/11 T. Miller 1.1 308.00 Review documents for conference call; extensive telephone conference with M. McBride regarding matter and handling of same. 10/07/11 T. Miller 0.2 56 00 Email from M. McBride regarding documents to pick up. MAIL REMITTANCES TO: BOSE McKINNEY 111 Monument Circle, Suite 2700 Indianapolis, Indiana 46204 Invoice& EVANS LLP (317) 684-5000 ATTORNEYS AT LAW 008824 City of Carmel Page 2 November 8, 2011 Invoice No. 530576 10/11/11 T. 10/12/11 T. 10/13/11 T. 10/14/11 T. 10/24/11 T. 10/25/11 T. 10/26/11 T. Miller 0.9 252.00 Miller 0.5 140.00 Miller 1.2 336.00 Miller 2.0 560.00 Miller 0.2 56.00 Miller 2.5 700.00 Miller 1.1 308.00 Email to McBride regarding documents for project; review documents from ~. McBride at Engineering; email to counsel for Eagle Valley "regarding timing of response to demand. Review of for project. Review of documents provided by City related to matter. Complete initial review of documents from Carmel regarding matter and defense to Eagle Valley claims. Email from M. Eintrez, counsel for Valley, regarding matter and payment. Complete review of documents regarding matter; begin draft of memorandum regarding position on issue in response to . Valley claims. Email to M. Mcbride regarding copy of Eagle Valley's • . ' j proJect; revision to legal memorandum. MAIL REMITIANCES TO:BOSE McKINNEY 111 Monument Circle, Suite 2700 j Invoice Indianapolis, Indiana 46204& EVANS LLP (317) 684-5000 ATTORNEYS AT LAW 008824 City of Carmel Page 3 November 8, 2011 Invoice No. 530576 10/27/11 T. Miller 5.5 1,540.00 Complete review of ~ocuments regarding dispute over final contracts sum with Eagle Valley on Chesterton 9rainage project; complete initial draft of memorandum analyzing City's response. 10/28/11 T. Miller 1.9 532.00 Continue work on memo evaluating Eagle Valley's ",claims in matter; review additional correspondence regarding issues. Total for Services ,096.00 Total This Invoice ,096.00 * * * * * * * * * * * * * * * * ATTORNEY SUMMARY * * * * * * * * * * * * * * * * Billed Hours Bill Per Hour Worked Amount T. Miller 280.00 18.20 5096.00 TOTALS 18.20 5096 .00 ----------------------- [J ORIGINAL CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, IN 46107 317 -780-1555 City of Carmel Invoice number 11997 Michael McBride, City Engineer Date 12/30/2011 1 Civic Square Carmel, IN 46032 Project 2009 BOND PROJECT SERVICES For services performed December 3 through December 30,2011. PROMPT PAYMENT OF INVOICE IS APPRECIATED!! These services were provided in accordance with our contract #03.03.10.03 approved March 3, 2010 and Additional Services #2: P.O. #21787 Units Amount Management Contract Amount Percent Complete Total Billed 24.00 21.00 180,000.00 87.50 157,500.00 Current Billed 1.00 7,500.00 Total 1.00 7,500.00 Invoice total f\ ou! City of Carmel Invoice number 11997 Invoice date 12/3012011 Page 1 Remit to: 7260 Shadeland Station Indianapolis, IN 46256-3957 oORIGINAL AMERICAN TEL 317.547.5580 FAX 317.543.0270 STRUCTUREPOINT www.structurepoint.com INC. Federal Tax ID: 35-1127317 December 16, 20 II Invoice No: 53205 Mr. Mike McBride City ofCarmel One Civic Square Carmel, IN 46032 Total Due This Invoice (see breakdown below): $1,800.00 Project 0002010.01148.0001 Chesterton Subdivision Drainage Improvements CI -Additional Service Amendment #2 -P.O. 27455 Services from November 1,2011 through November 30, 2011 Professional Services Hours Rate Amount Resident Project Representative Machala, David 20.00 90.00 1,800.00 Totals 20.00 1,800.00 Professional Services Total 1,800.00 Billing Limits Current Previous Total Total Billings 1,800.00 156.25 113,956.25 Maximum 114,934.00 Under Maximum 977.75 TOTAL DUE THIS INVOICE $1,800.00 Outstanding Invoices: Number Date Balance 52796 11/18111 270.00 Very truly yours, Todd Rutledge Full payment of this invoice is due within 30 days from invoice date. Interest at the rate of 1.5% per month ($25.00/month minimum) plus anyfall collection costs/attorney costs may be charged ifpayment is not received mth.i.n60 days from the invoice date. Wednesday, December 07, 2011TimeSheet for the Period Ending 11/30/2011 8:21:34 AM American Structurepoint, Inc. Employee DMACHALA Machala, David Signed Machala, David ~©~~®(QjApproved Reeves, Jeffery Project Phase Task Labor Code 0000000.00000.0020 00300 00 Labor Category: 0000000.00000.0030 00300 00 Labor Category: 0002009.00347.0001 00100 IN090 00 Labor Category: Resident Project Representative 0002010.01148.0001 00100 IN090 00 Labor Category: Resident Project Representative ~I6.0j 6.01 I I I I I I I I I I 4.01 P1 0002010.01534.0001 00600 00610 00 Labor Category: Resident Project Representative 0002011.01118.0001 02000 02000 00 Labor Category: Resident Project Representative Daily Totals Reg OVT Wed I Thu I Fri I Sat I Sun IMon 11/16 11/17 11/18 11/19 11/20 11/21 IOV~ I 0.041 2.0£:1 4,oEI I 8.01 8.oj 7.0j I 4.01 I J 4'°1 6'°1 4'°1 i i Please remit to: ~..~. 0] ~HANNuM, WAG LE & CLINE 3050, Poplar Street, Suite B InVOice ..,e :t:1 g i :t:1 e e r i I1 g ferre Haute, IN 47803 n Ph (812) 234·2551 W ORIGINAlIax (812) 234-9067 December 5, 2011 Invoice No: 2010-230-8-0000013 Carmel City of One Civic Square Carmel IN 46032 Project: 2010-230-8 Carmel -Village of Mount Carmel PO #27456 Professional services from November 1, 2011 to November 30, 2011 Task: 05 Construction Inspection Professional Personnel Hours Rate Amount Project Engineer 6.00 100.00 600.00 Totals 6.00 600.00 Total Labor 600.00 Billing Limits Current Prior To-date Labor 600.00 81,481.25 82,081.25 Limit 85,000.00 Remaining 2,918.75 Total this task $600.00 Total this invoice $600.00 Billings to date Current Prior Total Labor 600.00 81,481.25 82,081.25 Totals 600.00 81,481.25 82,081.25 Accounts past due 30 days may be subject to a service fee of up to 2% per month. oORIGH'Jt~LCONSTRUCTION PROJECT INVOICE DATE: January 3,2012 COMPANY NAME: Rieth-Riley Construction Co., Inc. AND ADDRESS 1751 W. Minnesota Indianapolis, IN 46221 TELEPHONE NO.: (317) 634-5561 FAX NO.: (317) 631-6423 PROJECT NAME: 10ffh Street Path -Michigan Road to Ditch Road PROJECT NO.: 09-05 INVOICE NO.: 9 Construction pay items as per Progress Pay Estimates No.9 as shown on the attached invoice for work completed between the dates of November 1,2011 to December 31,2011. To Be Paid out of the City of Carmel 2009 Bond. Item 4: Multi-use path along 106th st. from Ditch rd. to Michigan Rd. Release 5% RET AINAGE: ( -) $37,307.05 TOTAL: To Be Paid out of the City of Carmel 2009 Bond. Item 6: Drainage projects in the Southwest Clay Township $37,307.05 Release 5% RETAINAGE: ( -) $7,122.29 TOTAL: $7,122.29 TOTAL NOW DUE: $44,429.34 Submitted by CrossRoad Engineers, PC ~-.~ Project Representative -signed name Date Project Representative -printed name Date 1 of 3 CITY OF CARMEL 106th STREET PATH· MICHIGAN ROAD TO DITCH ROAD PROJECT NO; 09·05 PROGRESS PAY ESTIMATE NO. 09 For work done during the period of: 1111111 through 12131111 5 6 7 B 9 10 11 12 13 14 Hi 16 17 18 19 20 21 22 23 ,24 25 26 27 28 LS 1,00 LS $26.000,00 LS 1.00 LS $38,188,16 LS 1,00 LS $22,850,00 LINEAR DITCH GRADING LFT 4142:00 LFT $14,00 LINEAR GRADING FOR PATH LFT 12180.51 lFT 510,30 TYPE C EACH 1,00 EACH $2,500,00 CONCRETE PIPE CATCH ~~IN, 18" EACH 2,00 EACH $1,200,00 HOPE LFT 61,00 LFT $56,00 12" CMP LFT 37,00 LFT $51.00 12" RCP LFT 116:00 LFT $44,00 12" CONCRETE PIPE END SECTION 30:00 CORE EXISTING LS 1.00 LS $2,000.00 RCED CONCRETE HEADWALL LS 3,00 LS $11,000:00 HANDRAIL LFT 105.00 LFT $315.00 B·BORROW FOR ST[{UCTURE BACKFILL CYS 116.,10 CYS 521.00 RIP RAP, REVETMENT, MAXIMUM 6 IN, SYS 291.74 SYS 545,50 REPLACE CASTING AND ADJUST TO GRADE 5625.00 STR. #11, ADJUST TO GRADE 5210,00. UTILITY MANHOLE, ADJUST TO GRADE $210.00 SANITARY MANHOLE, ADJUST TO GRADE $210,00 WATER VALVE, ADJUST TO GRADE $210.00 SPRINKLER HEADS, REMOVE AND LS LS 52,700,00RELOCATE SANITARYCLEANOUT RELOCATION LS LS 53,500,00 SURFACE,TYPE A TON 838,22 TON $73.50 HMAINTERMEDIA TE, TYPE A TON 2149.40 TON 555.00 $26,600,00 $38,188,16 $22,85000 S57,9BB.OO $125,459,21 $2,500,00 $2,400,00 53,416,00 $1,887.00 $5,104,00 $3,308,00 $4,420,00 $2.880,00 $2,000,00 533,000,00 533,075,00 ,438.10 $13,274.17 S8,125,00 5420,00 $420.00 1>4.830.00 $61.609,17 5118,217,00 2 of 3 CITY OF CARMEL 106th STREET PATH· MICHIGAN ROAD TO DITCH ROAD PROJECT NO. 09·05 PROGRESS PAY ESTIMATE NO. 09 For work done during the period of: 11/1/11 through 12/31111 29 SURFACE MILLING, 1-112" SYS SYS $10,00 30 COMPACTED AGG, NO, 53, BASE TON 4306,00 TON 523,50 5101,191.00 31 SIDEWALK, CONCRETE, 4" SYS 142,80 .SYS 556,00 '57,996,80 32 CONCRETE. PAVED SIDE DITCH, TYPE A LFT 405.00 LFT $31.50 $12,757,50 33 CURB AND GUTTER, CONCRETE LFT 943,30 LFT 52950 527,827,35 34 CONCRETE CURB RAMP. TYPE G SYS 168,80 SYS 567.50 $16,520,00 35 NURSERY SODDING SYS SYS $2.72 36 EROSION CONTROL BLANKET SYS 1816,67, SYS $2,30 $4,178,34 37 EROSION CONTR(X MEASURES LS 1,00 LS 511,904,94 $11,904,94 38 TOPSOIL (UNDISTRIBUTED) CYS 330,00 CYS $1.00 S330,00 39 STREET SIGN AND POST, REMOVE AND RELOCATE EACH 2.00 EACH $150,00 $300,00 40 YARD LIGHT, REMOVE AND RELOCATE LS LS $500,00 A·l ADDITIONAL CLEARING RIGHT-OF-WAY LS 1.00 LS $1,000,00 $1,000,00 A-2 ADDITIONAL TREE REMOVAL LS 1.00 LS 52,000.00 $2,000.00 "41 3' X 5' PRECAST CONCRETE BOX CULVERT LFT 16:00 LFT' $86897 $13.903,52 "42 3'X S' PRECAST CONCRETE BOX CULVERT LFT 32.00 LFT $387.59 $12,402,88 45 MOBILIZATION I DEMOBILIZATION LS 1,00 LS $2,680,28 $2,680.28 46 CLEARING RIGHT OF WAY LS 1.00 LS $2,799,26 $2,799,26 47 15" RCP END SECTION EACH 1,00 EACH $1,143.59 $1.14359 48 18" RCP LFT 54.00 LFT $130.25 $7,033:50 49 18" CONCRETE PIPE END SECTION EACH 1.00' EACH $1,193,99 $1,193,99 50 REINFORCED CONCRETE HEADWALL EACH 5.50 EACH $1,144,44 $6,294.42 51 12", CLASS A CONCRETE FOR ROADWAYPA SYS 24.40 SYS $250,06 $6,101.46 52 DETOUR ROUTE MARKER ASSEMBLY EACH '10.00 EACH $192.50 $1,925.00 53 CONSTRUCTiON SIGN, A EACH 12,00 EACH $328.50 $3,942,00 54 CONSTRUCTION SIGN, B EACH 2,00 EACH $110,00 $220,00 55 BARRICADE. TYPE III LFT 72.00 LFT $22.00 $1,584.00 56 LINE, THERMO, SOLID, WHITE, 4" LFT 80.00 LFT 55,50 $440:00 57. LINE, THERMO, SOLID, YELLOW, 4" LFT 80.00 LFT 55,50 $440.00 58 CLEAN EXISTING 3' X 8' BOX CULVERT LS 1,00 LS $2,824,93 $2,824.93 30f3 CITY OF CARMEL 106th STREET PATH· MICHIGAN ROAD TO DITCH ROAD PROJECT NO. 09·05 PROGRESS PAY ESTIMATE NO. 09 For work done during the period of: 1111111 through 12131/11 59 STAND UP CURB. 18" lFT 104.00 LFT $45.05 $4.685.20 60 4" PVC SMOOTH WALL LFT 27.00 LFT $40.37 $1.089.99 : 61 MULCHING SEEDING·SPECIAL BLEND SYS 19493.00 SYS $0.85 S16.569.05 62 MOBILIZATION AND DEMOBiLiZATION FOR SEEDING LS 1.00 LS $779.32 $779.32 63 A4 Manhole replacement Structure #5 LS 1.00 LS $4.071.47 $4,071.47 64 Meter Pi! Relocation 2100 W, l06th LS 1.00 LS $3,648.13 $3,648.13 65 Grate Replacement EACH EACH $483.68 66 Herbicide T reaimenl EACH EACH $1.647,70 , 67 Fence Relocation STA 95+50 to 96-+75 LS LS $5;860.50 $688,586.73 TOTALS AND PAY ESTIMATE CALCULATIONS TOTAL PAY THIS ESTIMATE TOTAL PAY TO DATE $888,586.73 DEDUCT 5% RETAINAGE $44,429.34 I DEDUCT PREVIOUS NET PAY ESTIMATES $799,728.06 NET PAY ESTIMATE NO. 09 $44,429.34 CrossRoad Engineers, PC Inspecting Firm Date Rieth-Rile Construction Co., Inc. Contractor