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Home My WebLink AboutBPW-08-19-15Office of the Clerk -Treasurer City of Carmel TN s IC E BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, AUGUST 19, 2015 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, AUGUST 19, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571-2414 Office of the Clerk -Treasurer City of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, August 19, 2015 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER MINUTES a. Minutes from the August 5, 2015, Regular Meeting 2. I'ERFORMANCE RELEASES a. Resolution No. BPW-08-19-15-01; Legacy; Timothy Walter, Platinum Properties b. Resolution No. BPW-08-19-15-02; Turkey Hill Minit Market; ROW/Storm Water Lnprovements; Linda Senscnich, Turkey Hill c. Resolution No. BPW-08-19-15-03; Sanctuary at 116th Street Section 4B; Mass Earthwork; Lance Oaks. CESO d. Resolution No. BPW-08-19-15-04; Legacy Project; Supplement; Timothy Walter, Platinum Properties 3. CONTRACTS a. Request for Purchase of Goods and Services; Interlocal Agreement Between the Hamilton County Solid Waste Board and the City of Carmel; John Duffy, Director of the Department of Utilities b. Request for Purchase of Goods and Services; Yardberry Landscape; CO #1; (523,800.00); 136th Street Path; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; Yardherry Landscape; CO#2; (51,376.00); 136th Street Path; Jeremy Kashman, City Engineer d. Request for Purchase of Goods and Services; OLCO, Inc.; CO# 3; (57,385.00); Main Street Path; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; OLCO, Inc.; CO# 4; (50.00); Main Street Path; Jeremy Kashman, City Engineer I Request for Purchase of Goods and Services; OLCO, Inc.; CO# 6; (5714.00); Main Street Path; Jeremy Kashman, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 g. Request for Purchase of Goods and Services; OLCO, Inc.; CO#7 ; (52548.25); Main Street Path; Jeremy Kashman, City Engineer h. Request for Purchase of Goods and Services; Blueridge; (513,800.00); Additional Service #2; (513,800.00); Mobile Application; Nancy Heck, Director of Community Relations i. Request for Purchase of Goods and Services; CoStar Realty; (54,329.00); LoopNet License; Nancy Heck, Director of Community Relations j. Request for Purchase of Goods and Services; Smock Fansler Corporation; (5539,894.46): Landscape Main and Keystone Roundabout; Jeremy Kashman, City Engineer 4. Request to Use City Streets/Property a. Request to Use Gazebo and Common areas; National Night Out 2016; August 2, 2016; 4:30 p.ni. to 8:30 p.m.; Ann Gallagher, Carmel Police Department b. Request to Use Gazebo and Common Areas; Koi Show; June 9 — 12, 2016; Northern Midwest ZNA c. Request to Use Gazebo and Common Area; August 30, 2015; 10:45 a.m. to 1:45 p.m.; Rehearsal; August 22, 2015 4:00 p.m. to 5:30 p.m.; Janietra Lewis d. Request to Use City Streets; Festival; October 24, 2015; 9:00 a.m. to 9:00 p.m.; Jennifer Jones, Clay Terrace e. Request to Use Gazebo and Common Area; Fund Raiser; October 4, 2015; 7:00 a.m. to 4:00 p.m.; Mike Ainley f. Request to Use City Streets; 5K Race; October 17, 2015; 8:00 a.m. to 11:00 a.m.; Trinity Free Clinic 5. OTHER a. Uniform Conflict of Interest Statement; Lucas Ray b. Request for Secondary Plat Approval; Nathaniel Creek Subdivision; Benjamin Deichmann, SJCA Engineers c. Request for Lane Restriction/Open Pavement Cut; Clay Center; Resa Glover, Vectren Energy d. Request for Commercial Curb Cut/Temporary Construction Entrance; Pathway Closure; Liberty Fund Headquarters; David Huffman, Envertiy Engineering e. Request for Dedication of Right of Way; Clay Center Road; Douglas Wagner, Jackson's Grant Development Company f Request for Variance; 1929 W Main Street; John Stewart g. Request for Variance; 598 Smokey Row Court; Mr/Mrs Justin Zalewski h. Request for Consent to Encroach; 1929 W Main Street; John Stewart i. Request for Consent to Encroach; 598 Smokey Row Court; Mr/Mrs Justin Zalcwski 6. REMONSTRANCE a. The City of Carmel, by and through its Board of Public Works is converting Walnut Creek Drive, from Retail Parkway south to its terminus, from a private street into a public street through its power of eminent domain. This action was approved by the Board of Public Works in Resolution BPW 02-18-15-05. Remonstrance will be heard at the Carmel Board of Public works meeting on April 15, 2015 at 10:00 a.m.; The meeting will be held in the Council Chambers in Carmel City Hall_ located at One Civic Square, Carmel, IN 46032 7. ADJOURNMENT e BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, Aucust' 19, 2015 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:08 a.m. MEMBERS PRESENT Mayor Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy .Johnson MINUTES Minutes for the August 5. 2015 Regular meeting were approved 3-0. PERFORMANCE RELEASES Resolution No. BPW-08-19-15-01; Legacy: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-08-19-15-02; Turkey Hill Mini/ Market: ROW/Storm Water Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPFV-08-19-15-03; Sanctuary at 116h Street Section 48; Mass Earthwork; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No BPW-08-19-15-04; Legacy Project; Supplement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Interlocal Agreement Between the Hamilton County Solid Waste Board and /he City of Carmel: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Yardberry Landscape; CO #1; ($23.800.00); 136th Street Path: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. B e Request for Purchase of Goods and Services. Ya dberry Landscape; CO#2; (81,376.00): 136" Sheet Path; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; OLCO, Inc.; CO# 3; (S7,385.00); Main Street Path; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 3-0. Request' for Purchase of Goods and Services; OLCO, Inc.; CO# 4; (80.00); Main Sheet Path: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; OLCO, Inc.: C04 6; (5714.00); Main Sheet Path; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; OLCO, Inc.; C047 ; ($2548.25); Main Sheet Path; Board Member Burke moved to approve. Board Member I Parson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Blueridge; (813,800.00); Additional Service 42; (513,800.00); Mobile Application; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request fhr Purchase of Goods and Services; CoStar Realty; (84,329.00); LoopNei License: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods. and Services; Smock Fansler Corporation; (8539,894.46): Landscape Main and Keystone Roundabout: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo and Common areas; National Night Out 2016; August 2, 2016; 4:30 p.m. to 8:30 p.m.; Board Member Burke moved to approve. Board Member Matson seconded. Request approved 3-0. Request to Use Gazebo and Common Areas; Koi Show; June 9 — 12, 2016; Board Member Burke proved to approve. Board Member Watson .seconded. Request approved 3-0. Request to Use Gazebo and Common Area: August 30, 2015; 10:45 a.m. to 1:45 p.m.; Rehearsal: August 22, 2015 4:00 p.m. w 5:30 pan.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use City Sheets; Festival; October 24, 2015: 9:00 61.111. to 9:00 p.m., Board Member Burke proved to approve. Board Member Watson seconded Request approved 3-0. Request to Use Gazebo and Common Area; Fund Raiser; October 4, 2015; 700 a.m. to 4:00 p.m.; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 3-0. e s Request to Use City Streets; SK Race; October 17, 2015; 8:00 an?. 10 11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Conflict of Interest,- Thomas Small Request for Secondary Plat Approval; Nathaniel Creek Subdivision; Board Member Burke moved -lo approve. Board Member J Vatson seconded. Request approved 3-0. Engineers Request for Lane Restriction/Open Pavement Cut; Clap Center: Board Member Bloke proved to approve. Board Member Watson seconded Request approved 3-0. Request for Commercial Curb Cul/Temporary Construction Entrance; Pathway Closure: Liberty Fund Headquaters; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 3-0. .Request for Dedication of Right of Way: Clay Center Road: Board Member Burke proved /o approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 1929 IV Main Street; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 598 Snrokey Row Corot; Mr/A/Irs Justin Zalewski Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach: 1929 i -V Main Sheet: Board Member Burke moved to approve. Board Member ,Walson seconded. Request approved 3-0. Request for Consent to Encroach; 598 Smokey Row Corot: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REMONSTRANCE Continued until August 18. 2015 (Continued from April 15. 2015): The City of Carmel, by and through its Board of Public Works is converting Walnut Creek Drive, from Retail Parkway south /o its terminus, farm a private street into a public street through its power of eminent domain. This action 'vas approved by the Board of Public Works in Resolution BPW 02-18-15-05. Remonstrance will be heard al the Carmel Board of Public works meeting 017 April 15, 2015 at 10:00 a.m.; The meeting will be held in the Council Chambers in Carmel City Hall, located at One Civic Square, Cannel, EV 46032 Board Member Burke proved to approve. Board Member Watson seconded. Resolution upheld 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting al 10:18 a.m. Approved ATTEST: Diana L. Cordray, 'AMC — Clerk-'1'reaszn•er Mt/yor James Brainard Diana L. Cor((ray, /AMC - ilerk-Treaszo-er Yerk-Treasurer