The URL can be used to link to this page

Home My WebLink AboutCCPR-09-08-15 Carmel/Clay Board of Parks and Recreation Tuesday, September 8,2015, 6:00 p.m. Monon Community Center East 1235 Central Park Drive East Carmel, Indiana 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda 1. Roll Call 2. Call to Order& Pledge of Allegiance 3. Public Comments 4. Staff Reports 5. Committee Reports 6. Minutes—Joshua Kirsh a. July 28, 2015 Park Board Special Meeting b. August 11, 2015 Park Board Meeting c. August 11, 2015 Park Board Special Meeting 7. Financial Reports—Jenn Kristunas a. Consolidated Financial Report for August 2015 b. CCPR P&L Statements for August 2015 8. Claims—Jenn Kristunas a. Claim Sheet September 8, 2015 b. Clay Township Claim Sheet September 8, 2015 9. Monetary Gifts,Grants, Partnerships, and Sponsorships for August 2015—Audrey Kostrzewa 10. New Business a. Accessibility Audit and Transition Plan: Presentation by John McGovern, RAC (Recreation Accessibility Consultants, LLC) b. Sunrise on the Monon: Consideration of Resolution G-2015-004 regarding the Donation of Real Estate—Mark Westermeier 11. Old Business a. Park Board Bylaws: Consideration of Resolution G-2015-005 regarding Amendments to the Bylaws— Debra Grisham b. Central Park West Commons: Updates—Mark Westermeier 12. Attorney's Report 13. Director's Report 14. Information Items 15. Park Board Comments/Discussion 16. Adjournment Carmel/Clay Board of Parks and Recreation Tuesday,September 8, 2015, 6:00 p.m. Monon Community Center Members Present: James Engledow, Kathie Freed, James Garretson,Joshua Kirsh,Jenn Kristunas, Linus Rude Members Absent: Wendy Franklin, Richard Leirer, Rich Taylor Others Present: Mark Westermeier, Director; Michael Klitzing, Chief:Operating Officer(C00); Audrey Kostrzewa, Business Services Director; Debra`Grisham, Park Board Attorney Roll Call,Call to Order& Pledge of Allegiance Board President Engledow welcomed everyone to the Park Board Meetinghand asked Mr. Kirsh to call the roll. Mr. Kirsh stated that there was a quorum, at which.t me Board President.Engledow called the meeting to order at 6:02 p.m. followed by the Pledge of Allegiance: \ :. Public Comments t; '` The following individual addressed the Park Board voicing concerns regarding the allocation of dog park memberships. ' • Ed Berbari; 14501 Quail Pointe Drive;Carme), Indiana 46032; Staff Reports COO Klitzing stated that some of the standard staff reports";and the financial statements were not available at the time of packet assembly and will be included'in the next board packet. One item of special note included was a copy of the article from the P&R magazine/(50th anniversary edition)that featured the Department's inclusive plyback,troupe created by Michelle Yadon, Inclusion Supervisor. We are very proud and fortunate to have coverage in a,national.publication 'Coincidently, this article appeared about the same time as our ADA access audit and transition plan Ih-addition.to the playback troupe mentioned in the ( z N _ magazme,we are excrted about the coverage of Lindsay'Labas as a New and Young Professional and the Department,receiving the BarbKing Award:: Mr. Kirsh asketlabout SilverSneaker memberstips. COO Klitzing replied that the actual number of SilverSneaker memberships is 670 and 874 for Prime. The number of visits for the month was 2,777. Committee Reports There were no Committee Reports:j2, Minutes July 28, 2015 Park Board Special Meeting Mr. Kirsh made a motion to approve the minutes, seconded by Ms. Kristunas, and passed 5—0 with 1 abstention (Mr. Rude). August 11, 2015 Park Board Meeting Mr. Kirsh made a motion to approve the minutes, seconded by Ms. Kristunas, and unanimously passed 6-0. Carmel/Clay Board of Parks and Recreation Tuesday, September 8, 2015 Monon Community Center 0 August 11, 2015 Park Board Special Meeting Mr. Kirsh made a motion to approve the minutes, and seconded by Ms. Kristunas. Mr. Garretson asked for a clarification on the minutes and was assured that this action item was to approve the minutes, not the bylaws. The motion was unanimously passed 6—0. Financial Reports Consolidated Financial Report for August 2015 The Consolidated Financial Report for August 2015 was not available; butJwill be in the packet for the next meeting, as well as the P&L Statements. • CCPR P&L Statements for August 2015 See note above. Claims Claim Sheet September 8, 2015 ' Ms. Kristunas made a motion to approve the Claim Sheetfas-presented,-.seconded by Mr:-:Kirsh, and unanimously passed 6—0. Clay Township Claim Sheet September Ms. Kristunas made a motion to approve the Clay TownstipClaim Shieet;as presented, seconded by Mr. Kirsh, and unanimously passed 6—0. • Monetary Gifts, Grants,Partnerships;-and Sponsorships for August 2015—Audrey Kostrzewa Ms. Kostrzewa requested that the Board accept the monetary gifts, grants, partnerships, sponsorships, and donations received in August A motidntwas made by MrriKirsh to accept all as presented, seconded by Ms. Kristunas, and unanimously passed 6 0; New Business AccessibiltOudit and Transition Plain Presentation by John McGovern, RAC(Recreation Accessibility Consultants, LLC) COO Klitzing introduced John McGovern, President of Recreation Accessibility Consultants (RAC), who presented the 2015 Access Audit Report to the Park Board. Sunrise on the Monon ,Consideration of Resolution G-2015-004 regarding the donation of Real Estate— Mark Westermeier Director Westermeier spoke about"the Sunrise donation where the Hinshaw family gave the Department 9.754 acres referred to as the "Park Tract." The developer, Old Town (Old Town Design Group), is donating 1.978 acres to the Department. Although unusual, the Department will allow the developer to make improvements to the Park Tract. Mr. Kirsh made a motion to waive the reading of Resolution G-2015-004 and enter it into action, seconded by Ms. Kristunas, and unanimously passed 6—0. Page 2