248615 08/19/15 �Cqq'-
j `"4'� CITY OF CARMEL, INDIANA VENDOR: 356917
ai ONE CIVIC SQUARE MELANIE LENTZ CHECK AMOUNT: $***'**"393.16"
r. _� CARMEL, INDIANA 46032 7817 CASTLE LANE CHECK NUMBER: 248615
vM,�TON,�` INDPLS IN 46256 CHECK DATE: 08/19/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4343001 68.16 TRAVEL FEES & EXPENSE
1203 4343004 325.00 TRAVEL PER DIEMS
Cry �1
�tTRtYFiWipF! .\
CITY OF CARMEL Expense Report (required for all travel expenses)
EXHIBIT A
EMPLOYEE NAME:_Melanie Lentz DEPARTURE DATE: (511 ( <5 TIME: Q/PM
DEPARTMENT: Community Relations &Econ. Dev. RETURN DATE: g U TIME: a, M)PM
REASON FOR TRAVEL:Alliance for Community Media Conference DESTINATION CITY: Pasadena, CA
EXPENSES ARE FOR(check all that apply):TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM
Transportation Gas/Tolls/ Meals
Date Air-fare Car Rental Uber/Other Parking Lodging Breakfast Lunch Dinner Snacks Per Diem Misc. Total
8/11/15 $25.64 $65.00 $90.64
8/12/15 $65.00 $65.00
8/13/15 $65.00 $65.00
8/14/15 $16.52 $65.00 $81.52
8/15/15 $26.00 $65.00 $91.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
Total 1 $0.00 $0.00 $68.16 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $325.00 $0.00
DIRECTOR'S STATEMENT: I hereby a, rm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date: 7-
City of Carmel Form#ER06
ty Revision Date 8/17/2015 Page 1
I
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not berocessed without ut the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and$32.50 for out-of-state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk-Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more tha 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus document d penditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date: I ��
City of Carmel Form#ER06 Revision Date 8/17/2015 Page 2
x .
Lentz. Melanie J :
From: Melanie Lentz <melaniel81 @yahoo.com>
Sent: Friday,July 10,2015 4:15 PM
To: Lentz, Melanie J ,
Subject: FW: Flight reservation (HBNHZJ) 11AUG15 1 IND-BUR I Lentz/Melanie J
Sent from Yahoo Mail for iPad �"`a��
----Begin Forwarded Message----
From: Southwest Airlines
Date: Jul 10,2015, 4:11:30 PM
To:
Subject: Flight reservation(HBNHZJ) 11AUG15 IND-BUR Lentz/Melanie J
You're all set for your trip!
My-Accounf[View My Ifinerary Online
SolJl$ht€iwego
e • e o
Ready for takeoff! "
e'
Thanks for choosing Southwest®for your trip!You'll find everything
you need to know about your reservation below. Happy travels! o Foil
Upcoming Trip: 08/11/15.-Burbank
AIR Confirmation:HBNHZJ confirmation Date:07/10/2015
er:
Passenger(s) Rapid Ticket# Expiration Est Points
Rewards# Earned _ x
LENTZ/MELANIE J 20283987043 5262125176412Ju19,20162148 FIL
CHECK-INS = �
Rapid Rewards points earned are only estimates.Visit your(MySouthwest,Southwest.com or :g x & ?
Rapid Rewards)account for the most accurate totals-including A-List&A-List Preferred SG�Uct(p
bonus points. �tgK#
Date Flight Departure/Arrival ' tw s -•
Tue Aug 111783 Depart INDIANAPOLIS,IN(IND)on Southwest
Airlines at 11:30 AM
Arrive in LAS VEGAS,NV(LAS)at 12:35 PM
1. 1
Wanna.Get Away Best Rate.Guarantee
2819 Change planes to Southwest Airlines in LAS VEGAS,
NV(LAS)at 1:45 PM Fleldbililyto Pay later
Arrive in BURBANK,CA(BUR)at 2:50 PM Eamupto
Travel Time 6 hrs 20 mins 75011tapid[{ewar&Peats
Wanna Get Away
. ......... . ... .. ..... . . ...... ..... . ..... Book a Hotel
Sat Aug 15 953 Depart BURBANK,CA(BUR)on Southwest Airlines
1
at 2:10 PM _
Arrive in LAS VEGAS,NV(LAS)at 3:15 PM
-
Wanna:GetAway �''� 9 ,aW
1314 Change planes to Southwest Airlines in LAS VEGAS, Guaranteed Low.Rates
NV(LAS)at 4:20 PM
Arrive in INDIANAPOLIS,IN(IND)at 10:55 PM 14 Car Companies
Travel Time 5 hrs 45 mins
Eam Rapid Rewards Points
Wanna Get Away P
Book.a Car
What you need to know to travel:
• Don't forget to check in for your flight(s)24 hours before your trip on
southwest.com or your mobile device.This will secure your boarding CUM-1.6%-SAVE
position on your flights.
• Southwest Airlines does not have assigned seats,so you can choose your lflm over17 ml ion
seat when you board the plane.You will be assigned a boarding position email stibsAerssavingh�
based on your checkin time.The earlier you check in,within 24 hours of on traveleadt week. i
your flight,the earlier you get to board.
• WiFi,TV,and related services and amenities may vary and are subject to
(a1.VT, !change based on assigned aircraft.Leam more. Sign Up
Remember to be in the gate area on time and ready to board:
• 30 minutes prior to scheduled departure time:We may begin boarding as — • `
early as 30 minutes prior to your flight's scheduled departure time.We
encourage all passengers to plan to arrive in the gate area no later than this
time.
• 10 minutes prior to scheduled departure time:All passengers must obtain
their boarding passes and be in the gate area available for boarding at least
10 minutes prior to your flight's scheduled departure time.If not,Southwest --
may cancel your reserved space and you will not be eligible for denied •
boarding compensation. -
• If you do not plan to travel on your flight:In accordance with Southwest's No
Show Policy,you must notify Southwest at least 10 minutes prior to your
flights scheduled departure if you do not plan to travel on the flight.If not,
Southwest will cancel your reservation and all funds will be forfeited.
Air Cost:430.00
Carryon Items: 1 Bag+small personal item are free.See.full details.
Checked Items: First and second bags fly free.Weight and size limits
apply.
Fare Rule(s):5262125176412:
NONREF/NONTRANSFERABLE/STANDBY REQ UPGRADE TO Y.
Valid only on Southwest Airlines.All travel involving funds from this
Confirmation Number must be completed by the expiration date. Unused
travel funds may only be applied toward the purchase of future travel for
the individual named on the ticket.Any changes to this itinerary may result
in a fare increase.Failure to cancel reservations for a Wanna Get Away
fare segment at least 10 minutes prior to travel will result in the forfeiture
of all remaining unused funds.
IND WN X/LAS WN BUR234.79WLAUPNRO WN X/LAS WN
IND123.16SLAUWNRO 357.95 END ZPINDLASBURLAS
XFIND4.5LAS4.5BUR4.5LAS4.5 AY11.20$IND5.60 BUR5.60
Learn About Our 11MML Get EarlyBird
Boarding Process o, I'M Check-In®Details g
Cost and Payment Summary
0 AIR-HBNHZJ
Base Fare $357.95 Payment InformaHnn
Excise Taxes $ 26.85 Payment Type:
Segment Fee $ 16.00 XXXXXXXXX=.r_„
Passenger Facility Charge$ 18.00 Date:Jul 10, 2015
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July 6 at:12:04pm
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Hometown Media-Awards14
winners!Hope to see you in = WQ AUG 12 14
@Pasadena#AllianceCM20151 �� " 3 ... ,i_By: "�
htt •//..www..allcommunitymedia. �"1
p• Schedule ;Hotel�&FFanseortation°fnforrriation. About Pasadena
org/annuakonference
Event.News Sponsorship&tkhibit Booth:Opporttinities
-Alliance for
Community Media Registration-
Overall Excellence in
Education Access<$300,000' Join us in Pasadena August 12-14,2015.for the Alliance for Community Media's 2015 Annual Conference&:Exhibition.
Dubuque Community The theme of this conference is"ReDiscover Community Media"and will have focused tracks on:
Schools Television Dubuque
Communitv School District
o Technology/New Media
• Public Policy/Advocacy
o .Community Media Center Management
• Social Media/Digital InCIIISion/Volunteer Engagement
a Fundraising/Revenue Development
Day 1 of the.conference will feature an Opening Keynote;In-Depth Training Sessions,networking time in the Exhibit Hall
&Exhibitor Demonstrations,Region Meetings,and a Welcome Reception.Day 2 will start with a breakfast in the exhibit
hall area,followed by concurrent education sessions throughout the day,additional time-in the Exhibit Hall,and an ACM
Membership Meeting.The Hometown Media Awards Celebration will be held on Thursday,August 13th.The final day of
the conference will include additional,panels covering vital industry issues and will close with the Awards Luncheon and
Plenary Speaker.
If you would like to register using a printable PDF form,please use one of the following:
ACM Member Registration'
Non-Member.Registration
Student Registration
'If you are registering for the conference at the member rate,your ACM Membership must be current.at the time of the
conference.
Conference Pricing:
httpY www.allcommun!tymedia.orglannual-conference 1!2
Uber Riders -My Trips Page 1 of 2
Free Rides
LI B E R Q Melanie
°- Filter Trips MY TRIPS
Melanie x August Los Angeles x
Your profile 66
°i° Payment
Pickup Driver Fare Car City Method
Add Credit Card
Verify Mobile > 08/15/15 AUGUSTINE $26 uberX Los •••• 8132
Verify Email Angeles
My Trips > 08/14/15 DAVID $4 uberX Los •••• 0752
Angeles
ngeles
Payment > 08/14/15 Jose $7.52 uberX Los •••• 0752
Angeles
Log Out
Los > 08/14/15 GARRY 5 berX Los •••
t $ • 0752
(1 Something? Canceled Angeles
", Check out
uber.com/lost
> 08/11/15 Oshin $25.64 uberX Los •••• 0752
Angeles
f ® UBER HOME • CITIES •
DRIVERS
ABOUT US HELP CENTER CAREERS BLOC
v
https://riders.uber.com/trips?month=2015-08&city%5B%5D=12 8/17/2015
Alliance for Community Media
4248 Park Glen Road OICE
Minneapolis, MN 55416
(952)928-4643 Fax(952) 929-1318
www.allcommunitymedia.org -IN IV
To:
Melanie Lentz
City of Carmel
One Civic Square Date: July 13, 2015
Carmel, Indiana 46032
INVOICE ID ORDER DATE-
19525 July 13, 2015
QUANTITY DESCRIPTION AMOUNT
1 ACM Annual Conference—Speaker Registration $350.00
TOTAL DUE $350.00
ACM Federal Tax I.D. number: 37-1662838
Remit to:
Alliance for Community Media Alliance for Community Media
4248 Park Glen Rd Promoting Civic Engagement Through Community Media
Minneapolis, MN 55416
Please call(952)928-4643 with any questions.
Thank You!
P"
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CONTACT
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ANNUAL CONFERENCE
Lwe Page Sham
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9111illim
Alliance for RED' -b--.CffV'ff E:
Community
Media COMMUNIV- MEDIA
July 6at1z,.Q4pm
CongratuMons.to the A I�ImEWLa.mmunity-
Hometown Media Awards
winners!Hope to see you In
A U
@)Pasadena#AllianceCM20151
http*//.www..allmmmun(tyri edia. Schedule Hotel&T-ra-rispiort-bbon
Information rifiorm6tilion. About Pasadena
Event News Sponsorship&.Exiijbit BbatkOpRortuftifies;
Mance for
Community Media Registration
Overall Excellence in
Education Access<$300,000 Join us in Pasadena August 12-14,2015 for the Alliance for Community Media's 2015 Annual Conference Exhibition.
Dubuque Community The theme of this conference is"ReDiscover Community Media"and will have focused tracks on:
Schools Television Dubuque
Community School District
• Technology/New Media
• Public Policy/Advocacy
• Community Media Center Management
• Social iviediaiDigitatlnclus'ianNolunteer Engagement
• Fundraising/Revenue Development
Day 1 of the conference will feature an Opening Keynote,In-Depth Training Sessions,networking time in the Exhibit Hall
&Exhibitor Demonstrations,Region Meetings,and a Welcome Reception.Day 2 will start with a brealdast In the exhibit
hall area,followed by concurrent education sessions throughout the day,additional time in the Exhibit Hall,and an ACM
Membership Meeting.The Hometown Media Awards Celebration will be held on Thursday,August 13th.The final day of
the conference will include additional panels covering vital industry issues and will close with the Awards Luncheon and
Plenary Speaker.
If you would like to register using a printable PDF form,please use one of the following:
ACM Member Registration'
Non-Member-Registration
Student Registration
'If you are registering for the conference at the member rate.vour ACM Membership must be cUrrPni at the time of the
conference.
Conference Pricing-
tW.Ihmw.allcommtzuWmedaorgiamuBi-corterence 112
ACL)Member Early Bird Registration(registrations on or before July 20):$350 '
Mon Member Early Bird Registration(registrations on or before July 20):$450
ACM Member Regular Registration(registrations after Jul/20):$400
Non Member Regular Registration(registrations after July 20):$500
Student Registration(with access to all panels and meals):$125
Student Registration(access to panels only):$5o
Hometown Awards Celebration Ticket:$50
Ifyou have any questions about exhibiting or becoming a sponsor ofthe 20.15 Annual Conference please contact
mherrOallcommunitvmedia ora.
Thanic you to our current Sponsors and E.:hibitors for your supporrtl Be sure to visit the following at their exhibit booth
on both Wednesday and Thursday ofthe conference.
—1 Sponsor
E
c�U E
POWERING IP BROADCAST°i
Wifi Hotsoot Sponsor
media systeems*
Break Soonsor
"k "A"T' 'S
Exhibitors
AJA Video.Systems
Bramstorm Muitimedia
CASTUS
Creative Mileage
Datavideo US
Foe-A Coro of America
HrrACHI KOKUSAI
Media.Control Systems
Radiant Communications
RL Drake
Rue Share
TeNue
Tightrope Media Systems
TV Pro Gear
UNISET
WebCheckout.lnc
WeDidit
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2/2
VOUCHER NO. WARRANT NO.
ALLOWED 20
Melanie Lentz
IN SUM OF$
One Civic Square
Carmel, IN 46032
$393.16
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#IrlTLE AMOUNT q Board Members
1203 Expense Report 43-430.04 $325.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
1203 Expense Report 43-430.01 $68.16
materials or services itemized thereon for
which charge is made were ordered and
received except
i
Tuesday,Au
�gust 18,2015
Director,Comm ity Relations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered,by
whom, rates per day, number of hours, rate per hour, number of units,price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
08/17/15 Expense Report $325.00
08/17/15 Expense Report $68.16
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer