HomeMy WebLinkAboutPaperless 091615 optimizedBoard of Public Works and Safety Meeting
AGENDA
Wednesday, September 16, 2015 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the September 2, 2015, Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution No. BPW-09-16-15-01; Sanctuary Project I; Storm Water
Control; Lance Oakes, CESO
b. Resolution No. BPW-09-16-15-04; Sanctuary at 116th Street Sections 1, 2A
&4A; Builder Sidewalks; Exterior Sidewalks; Lance Oakes, CESO
c. Resolution No. BPW-09-16-15-05; Indiana Association of Seventh Day
Adventists; Erosion Control, On-Site Storm Water Control; Vialo Weis,
Indiana Association of Seventh-Day Adventist
3. CONTRACTS
a. Request for Purchase of Goods and Services; HazMat IQ Federal Resources;
($16,350.00); Offensive Training Course; Chief Dave Haboush, Carmel Fire
Department
4. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use City Streets; 5K; October 3, 2015; 6:00 a.m. to 11:00 a.m.;
Marcie Hoffman, Pulmonary Hypertension Association
b. Request to Use City Streets; Oktoberfest; October 2, 2015; 1:00 p.m. to 11:00
p.m.; Vanessa Stiles, Victory Sun
c. Request to Use City Streets and Gazebo; Run/Walk; October 31, 2015; 8:00
a.m. to 11:30 a.m.; James Nichols, 131 Event Productions
d. Request to Use City Streets; Carmel on Canvas; September 19, 2015; 8:00
a.m. to 9:00 p.m.; Stephanie Marshall, City of Carmel
e. Request to Use Gazebo and Common Area; Relay for Life; June 25, 2016;
8:00 a.m. to 11:00 a.m.; Brittney Williams, American Cancer Society
f. Request to Use Council Chambers; November 3, 2015; 6:00 p.m. to 8:00
p.m.; Creekside HOA
g. Request to Use City Streets; 5k Run; Various Dates; Todd Oliver, Carmel
Road Racing Group
5. OTHER
a. Resolution No. BPW-09-16-15-02; A Resolution of the City of Carmel Board
of Public Works Amending its Facility Use Policy; Nancy Heck, Director of the
Department of Community Relations
b. Resolution No. BPW-09-16-15-03; A Resolution of the City of Carmel Board
of Public Works Setting 2016 City Health Insurance Rates; And 16th
Amendment to Health Insurance Plan; Barb Lamb, Director of Human
Resources
c. Request for Final Plat Approval; The Woods at Shelborne Section 1; Brian
Robinson, Stoeppelwerth
d. Request for Final Plat Approval; The Meadows at the Legacy, Section 5;
Brett Huff, Stoeppelwerth
e. Request for Temporary Construction Entrance; Delta Faucet; Ian Prewitt,
Shiel Sexton
f. Request for Open Pavement Cut/Lane Restriction ; 96th and Hazel Dell;
Catherine Shipp, Yates Engineering
g. Request for Road Closure/Open Pavement Cut/Pathway Closure; Grannan
Grove Subdivision; Edward Fleming, Platinum Propertie
h. Request for Performance Guarantee Amount Reduction; Gray Oaks
Subdivision; Jeff Delello/Justin Moffitt, Gray Oaks of Carmel
i. Request for Variance; 7189 Alice Paul Lane; Landscaping in Easement;
Mr/Mrs Ryan
j. Request for Consent to Encroach; 7189 Alice Paul Lane; Landscaping in
Easement; Mr/Mrs Ryan
k. Request for Grant of Perpetual Stormwater Quality Management Easement;
Northview Christian Church
6. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, SEPTEMBER 2, 2015 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the August 19, 2015 Regular meeting were approved 3-0.
BID/QUOTES OPENINGS/AWARDS
Request to Reject Quotes for the 2015 Additional Mowing ; Rejection of Quotes noted for the
record
Request to Reject Bids for the 2015 Pavement Traffic Markings; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Bid Acceptance Clarification for the 2015 Pumper Trucks bid accepted at the BPW meeting on
August 5, 2015; Chief David Haboush addressed the Board and requested the Bid Award be
placed in the minutes for the amount of $1,049,138.00 from Pierce Manufacturing without a
trade-in. Lease Schedule 20 is null and void. Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
CONTRACTS
Resolution No. BPW-09-02-15-01; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Sister City Education Exchange Program; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-09-02-15-02; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Mobile Stage Agreement; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Bartlett Tree Experts; ($25,000.00); Tree
Removal; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Verizon; Dave Huffman, Street Commissioner
Request for Purchase of Goods and Services; Agreement for Loan and Display of Sculpture;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Purchase of Goods and Services; Lewis & Kappes Letter of Engagement; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Streets; Cookout; September 12, 2015; 3:00 p.m. to 10:00 p.m.; Lakewood
Gardens Neighborhood; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use Center Green; Band Festival; September 19, 2015; 1:00 p.m. to 8:00 p.m.;
Carmel Celebration of Bands; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use City Streets; Block Party; September 5, 2015; 4:30 p.m. to 11:00 p.m.; Julie
Curry; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use Council Chambers; Meeting; December 2, 2015; 6:00 p.m. to 9:00 p.m.;
Michelle Krcmery; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Streets; Half Marathon; December 12, 2015; 9:30 a.m. to 1:30 p.m.; 131
Event Productions; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use Council Chambers; Meeting; October 15, 2015; 6:00 p.m. to 9:00 p.m.; Barbara
Brooks; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
OTHER
Request for Secondary Plat; Hazel Dell Corner Lot 2; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; Ashmoor Development SW Corner West 131st and
Shelborne; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Recreational Path Closure; Ditch Road from 136th to 141st; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Street Closure, Open Pavement Cut, Sidewalk Closure; 661, 665, 671 2nd Avenue
NE; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Lane Restriction; 2019 West 136th; D’mon Williams, Duke Energy
Request for Perpetual Storm Water Quality Management Easement; Liberty Fund Headquarters;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Performance Bond Reduction; Laura Vista Estates; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Entrance Detail Standard Variance; Gray Road; GETGO Gas Station; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:12 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer
Health Plan Amendment
1
SIXTEENTH AMENDMENT
TO THE CITY OF CARMEL
EMPLOYEE HEALTH BENEFIT PLAN
WHEREAS, the City of Carmel (“Plan Sponsor”), by action of its governing body, adopted the City of
Carmel Employee Health Benefit Plan (the “Plan”) effective February 1, 1992, and subsequently modified
the Plan by a full restatement effective January 1, 2004, and fifteen amendments to the restated Plan;
and
WHEREAS, Plan Sponsor wishes to amend the restated Plan; and
WHEREAS, authority to amend the Plan is granted therein.
NOW, THEREFORE, effective January 1, 2016, the Plan is amended as follows.
1. The Third Party Administrator section is amended to read as follows (BAS is deleted as the dental
TPA):
NAME, ADDRESS AND TELEPHONE NUMBER OF THE THIRD PARTY ADMINISTRATOR:
Anthem Blue Cross and Blue Shield
220 Virginia Avenue
Indianapolis, IN 46204
844-453-4508
The Third Party Administrator is contracted by the Plan Administrator to provide claims payment,
eligibility management and other administrative and consulting services.
2. The benefit for hearing aids in Plan A is amended to read as follows:
PREFERRED BENEFIT NON-PREFERRED BENEFIT
HEARING AIDS 100% of allowable amount* 100% of allowable amount*
Deductible Applies: Yes Yes
Maximum per 60-Month Period ..................................................................... One hearing aid per ear
*The allowable amount for a hearing aid is determined by the Third Party Administrator based on
reasonable and customary charges. Any amount over the allowable amount, and any charges for
upgraded or add-on devices, are the responsibility of the covered member and are not covered by
this Plan.
3. The benefit for hearing aids in Plan B is amended to read as follows:
PREFERRED BENEFIT NON-PREFERRED BENEFIT
HEARING AIDS 80% of allowable amount* 60% of allowable amount*
Copay Applies: No No
Deductible Applies: Yes Yes
Maximum per 60-Month Period ..................................................................... One hearing aid per ear
*The allowable amount for a hearing aid is determined by the Third Party Administrator based on
reasonable and customary charges. Any amount over the allowable amount, and any charges for
Health Plan Amendment
2
upgraded or add-on devices, are the responsibility of the covered member and are not covered by
this Plan.
4. Human growth hormones are deleted from the list of Prescription Drug Exclusions. (Human growth
hormones may be covered as a medical expense if certain stringent criteria are met.)
In all other respects the Plan remains unchanged.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
_________________________________ ________________________
James Brainard, Presiding Officer Date
_________________________________ ________________________
Mary Ann Burke, Board Member Date
_________________________________ ________________________
Lori Watson, Board Member Date
ATTEST:
_________________________________ ________________________
Diana Cordray, IAMC, Clerk-Treasurer Date
RESOLUTION BPW-09-16-15-03
A RESOLUTION SETTING 2016 CITY AND PARTICIPANT CONTRIBUTION RATES
FOR THE CITY OF CARMEL EMPLOYEE HEALTH BENEFIT PLAN
WHEREAS, the City of Carmel operates the City of Carmel Employee Health
Benefit Plan (the “Plan”) to provide medical and dental benefits for its employees and
retirees; and
WHEREAS, the Board of Public Works and Safety, as Plan Administrator, is
responsible for ensuring adequate current and reserve funding for the Plan; and
WHEREAS, the primary source of revenue for the Plan consists of bi-weekly
employer and participant contributions; and
WHEREAS, it is imperative for Plan revenues to correspond with anticipated
expenses; and
WHEREAS, the City wishes to reward participation in sponsored activities that
promote individual and group wellness and encourage employees to consider a consumer-
driven health plan option.
NOW, THEREFORE, BE IT RESOLVED by the Carmel Board of Public Works and
Safety as follows:
Effective January 1, 2016, health insurance contribution rates for the City and for its Active
Employees will be as stated on Attachment A, for Common Council Members as stated on
Attachment B, for Retirees as stated on Attachment C and for COBRA participants as stated
on Attachment D, all incorporated herein by this reference.
BE IT FURTHER RESOLVED that the rates stated on Attachment A and Attachment
B shall be adjusted for participants of the City’s wellness program, as outlined below:
1. The City has established a wellness program to complement its insurance plan. The
program is open to all full-time Active Employees and Common Council Members.
2. Participation in the wellness program is voluntary; there is no penalty for opting out.
3. Effective January 1, 2016, any Active Employee or Common Council Member who
participates in the 2016 wellness program shall be eligible for a $20 reduction to the
standard 2016 bi-weekly rates, as listed on Attachment A or Attachment B, as applicable,
as long as the participant continues to meet quarterly goals.
4. Active Employees and Common Council Members who do not participate in the wellness
program, or who do not continue to meet quarterly goals, will not be eligible for a rate
reduction. They will pay the standard rates listed on Attachment A or Attachment B, as
applicable.
BE IT FURTHER RESOLVED that participants who meet the stated requirements will
be eligible for the incentive described below:
1. The City will make a bi-weekly contribution into the Health Savings Account (HSA) of
an Active Employee or Common Council Member who elects to enroll in Plan A, in the
following amounts:
a. $23.08 for employee only coverage
b. $30.77 for employee/spouse or employee child(ren) coverage
c. $38.47 for family coverage
A Retiree who elects to enroll in Plan A shall receive an equivalent amount by check,
half in February and half in July.
The HSA contribution amount will change if and when the participant’s level of coverage
changes, and contributions will cease if coverage is cancelled or, in the case of an Active
Employee or a Common Council Member, if the employment relationship is terminated.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
_________________________________ ________________________
James Brainard, Presiding Officer Date
_________________________________ ________________________
Mary Ann Burke, Board Member Date
_________________________________ ________________________
Lori Watson, Board Member Date
ATTEST:
_________________________________ ________________________
Diana Cordray, IAMC, Clerk-Treasurer Date
Attachment A
ACTIVE EMPLOYEES
2016 BI-WEEKLY HEALTH INSURANCE RATES
SURCHARGES AND DISCOUNTS MAY BE APPLIED TO THE RATES BELOW
Plan A (HDHP)
Total Premium City Portion City % Employee Portion Employee %
Employee Only $321.00 $274.00 85% $47.00 15%
Employee/Spouse $742.00 $634.00 85% $108.00 15%
Employee/Child(ren) $681.00 $582.00 85% $99.00 15%
Employee/Family $1,113.00 $951.00 85% $162.00 15%
Plan B (PPO)
Total Premium City Portion City % Employee Portion Employee %
Employee Only $378.00 $304.00 80% $74.00 20%
Employee/Spouse $873.00 $702.00 80% $171.00 20%
Employee/Child(ren) $802.00 $645.00 80% $157.00 20%
Employee/Family $1,310.00 $1,054.00 80% $256.00 20%
Dental
Total Premium City Portion City % Employee Portion Employee %
Employee Only $27.00 $20.25 75% $6.75 25%
Employee/Spouse $50.00 $37.50 75% $12.50 25%
Employee/Child(ren) $46.00 $34.50 75% $11.50 25%
Employee/Family $69.00 $52.00 75% $17.00 25%
Attachment B
COMMON COUNCIL MEMBERS
2016 BI-WEEKLY HEALTH INSURANCE RATES
SURCHARGES AND DISCOUNTS MAY BE APPLIED TO THE RATES BELOW
Plan A (HDHP)
Total Premium City Portion City % Employee Portion Employee %
Employee Only $321.00 $242.00 75% $79.00 25%
Employee/Spouse $742.00 $560.00 75% $182.00 25%
Employee/Child(ren) $681.00 $514.00 75% $167.00 25%
Employee/Family $1,113.00 $840.00 75% $273.00 25%
Plan B (PPO)
Total Premium City Portion City % Employee Portion Employee %
Employee Only $378.00 $285.00 75% $93.00 25%
Employee/Spouse $873.00 $659.00 75% $214.00 25%
Employee/Child(ren) $802.00 $605.00 75% $197.00 25%
Employee/Family $1,310.00 $989.00 75% $321.00 25%
Dental
Total Premium City Portion City % Employee Portion Employee %
Employee Only $27.00 $20.25 75% $6.75 25%
Employee/Spouse $50.00 $37.50 75% $12.50 25%
Employee/Child(ren) $46.00 $34.50 75% $11.50 25%
Employee/Family $69.00 $52.00 75% $17.00 25%
Attachment C
RETIREES
2016 MONTHLY HEALTH INSURANCE RATES
SURCHARGES AND DISCOUNTS MAY BE APPLIED TO THE RATES BELOW
Plan A (HDHP)
Total Premium City Portion City % Retiree Portion Employee %
Retiree Only $696.00 $0.00 0% $696.00 100%
Retiree/Spouse $1,608.00 $0.00 0% $1,608.00 100%
Retiree/Child(ren) $1,476.00 $0.00 0% $1,476.00 100%
Retiree/Family $2,412.00 $0.00 0% $2,412.00 100%
Plan B (PPO)
Total Premium City Portion City % Retiree Portion Employee %
Retiree Only $819.00 $0.00 0% $819.00 100%
Retiree/Spouse $1,892.00 $0.00 0% $1,892.00 100%
Retiree/Child(ren) $1,738.00 $0.00 0% $1,738.00 100%
Retiree/Family $2,838.00 $0.00 0% $2,838.00 100%
Dental
Total Premium City Portion City % Retiree Portion Employee %
Retiree Only $59.00 $0.00 0% $59.00 100%
Retiree/Spouse $108.00 $0.00 0% $108.00 100%
Retiree/Child(ren) $100.00 $0.00 0% $100.00 100%
Retiree/Family $150.00 $0.00 0% $150.00 100%
Attachment D
COBRA
2016 MONTHLY HEALTH INSURANCE RATES
SURCHARGES AND DISCOUNTS MAY BE APPLIED TO THE RATES BELOW
Plan A (HDHP)
Total Premium City Portion City % Participant Portion Employee %
Participant Only $710.00 $0.00 0% $710.00 100%
Participant/Spouse $1,640.00 $0.00 0% $1,640.00 100%
Participant/Child(ren) $1,506.00 $0.00 0% $1,506.00 100%
Participant/Family $2,460.00 $0.00 0% $2,460.00 100%
Plan B (PPO)
Total Premium City Portion City % Participant Portion Employee %
Participant Only $835.00 $0.00 0% $835.00 100%
Participant/Spouse $1,930.00 $0.00 0% $1,930.00 100%
Participant/Child(ren) $1,773.00 $0.00 0% $1,773.00 100%
Participant/Family $2,895.00 $0.00 0% $2,895.00 100%
Dental
Total Premium City Portion City % Participant Portion Employee %
Participant Only $60.00 $0.00 0% $60.00 100%
Participant/Spouse $110.00 $0.00 0% $110.00 100%
Participant/Child(ren) $102.00 $0.00 0% $102.00 100%
Participant/Family $153.00 $0.00 0% $153.00 100%