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HomeMy WebLinkAboutCRC-09-16-15 CARMEL REDEVELOPMENT COMMISSION AGENDA WEDNESDAY, September 16, 2015 —6:30 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES a. August 19, 2015 3. FINANCIAL MATTERS a. Cash Flow Report b. Update on Outstanding Receivables c. Approval of Claims d. Special Matter 1. Action Item #1: Approval of Change Orders p. 4. EXECUTIVE DIRECTOR REPORT WITH UPDATE ON PROPERTIES 5. COMMITTEE REPORTS a. Finance Committee b. Architectural Review Committee 6. OLD BUSINESS 7. NEW BUSINESS a. Action Item #2: Approval of engagement letters for legal services 8. OTHER BUSINESS 9. EXECUTION OF DOCUMENTS NEXT REGULAR MEETING: Wednesday, October 21,2015, 6:30 p.m. 10. ADJOURNMENT CARMEL REDEVELOPMENT COMMISSION September 16,2015—6:30 p.m. Council Chambers/City Hall/One Civic Square Commissioners' Notes Discussion Matter Call to Order 1. Pledge of Allegiance 2. Approval of Minutes a. August 19,2015 3. Financial Matters a. Cash Flow Report • The EOM August balance: o Cash -$4,167,559 o Cash and Restricted Funds-$9,259,479 b. Update on Outstanding Receivables c. Approval of Claims The invoices submitted for approval by category are as follows: • Non-operating Expenses: $490,416.19 d. Special Matter i. Action Item#1: Approval of Change Orders 4. Executive Director Report with Update on Properties 5. Committee Reports a. Updates, if applicable,will be presented by the committees at the meeting. Requirements:None at this time. 6. Old Business 7. New Business a. Action Item#2: Approval of engagement letters regarding legal services 8. Other Business 9. Execution of Documents a. Next Regular Meeting: Wednesday,October 21,2015,6:30 p.m. 10. Adjournment 1 CRC Meeting, September 16, 2015 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, September 16, 2015 ATTENDANCE: President Bill Hammer Not Present Vice President Dave Bowers Present Secretary Jeff Worrell Present Treasurer Diana Cordray Not Present Member Bill Brooks Present Member Robert Dalzell Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Karl Haas Present Vice President Dave Bowers called the meeting to order at 6:42 p.m. The Pledge of Allegiance was said. Approval of Minutes August 19, 2015: Mr. Dalzell moved to approve, seconded by Mr. Brooks. Unanimously approved. Financial Matters Mr. Lee stated the end of month August balance of the Commission totaled $4,167,559 and, with restricted funds, the total was $9,259,479. Mr. Lee said the only outstanding receivables are the reimbursements for the Project Blue invoices in the amount $13,955. Approval of Claims Mr. Lee requested the Commission approve non-operating invoices in the amount of $490,416.19. The majority is for payment of the Palladium landscaping, within budget. Mr. Dalzell moved to approve payment of non-operating invoices in the amount of$490,416.19, seconded by Mr. Brooks. Passed unanimously. Approval of Change Orders Mr. Lee stated there was one change order for the Mezz streetscape for Calumet Civil Contractors. It is their third change order in the amount of$2,865.54 for the installation of the hand hole on site. Discussion ensued. Mr. Worrell motioned to approve the change order to authorize payment of$2,865.54 and Mr. Dalzell seconded, with an amendment added that Mrs. Meyer would research whether the commission can be reimbursed for the expense. Unanimously passed. Executive Director Report with Update on Properties Mrs. Meyer provided a progress report regarding the Mezz project. The project is 95% complete from the developer's standpoint, with full completion by the end of September. Other project updates included, the Nash, the Party Time site and the Midtown project and the Palladium landscaping. Discussion ensued. Committee Reports Mr. Bowers stated the Finance Committee met and discussed both the budget to be approved and the budget to be reviewed by the City Council for the CRC. Mrs. Meyer added both the 1 CRC Meeting, September 16, 2015 redevelopment department and the CRC submitted their budgets to the City Council for the September 23`d budget hearings. Mr. Worrell stated the Architectural Review Committee met and Mrs. Meyer added that Pedcor submitted construction drawings to department heads for the first building in City Center Phase II, the Baldwin Chambers building. Old Business None at this time. New Business Approval of Engagement Letters for Legal Services Mrs. Meyer stated the action item is to engage two legal firms for their services. Drewry Simmons Vornehm LLP will provide legal services in relation to the construction of the Park East Garage. Keller Macaluso LLC will provide legal services for various real estate matters. Mr. Brooks asked if the rates were negotiable. Mrs. Meyer said these rates are similar to the standard rates that both the CRC and the City pay their legal teams. Discussion ensued. Mr. Brooks motioned to accept the engagement letters from the law firms Drewry Simmons Vornehm LLP and Keller Macaluso LLC for their services. Seconded by Mr. Worrell. Mr. Dalzell abstained from voting. The motion passed with one abstention. Other Business No other business at this time. Adjournment Mr. Brooks moved the meeting be adjourned pending the execution of documents and seconded by Mr. Worrell. The meeting was adjourned at 7:04 p.m. The next regularly scheduled meeting is Wednesday, October 21, 2015 at 6:30 p.m. An executive session was held directly prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. 2 CRC Meeting, September 16, 2015 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, September 16, 2015 ATTENDANCE: President Bill Hammer Not Present Vice President Dave Bowers Present Secretary Jeff Worrell Present Treasurer Diana Cordray Not Present Member Bill Brooks Present Member Robert Dalzell Present Member Michael Kerschner Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Karl Haas Present Vice President Dave Bowers called the meeting to order at 6:42 p.m. The Pledge of Allegiance was said. Approval of Minutes August 19, 2015: Mr. Dalzell moved to approve, seconded by Mr. Brooks. Unanimously approved. Financial Matters Mr. Lee stated the end of month August balance of the Commission totaled $4,167,559 and, with restricted funds, the total was $9,259,479. Mr. Lee said the only outstanding receivables are the reimbursements for the Project Blue invoices in the amount $13,955. Approval of Claims Mr. Lee requested the Commission approve non-operating invoices in the amount of $490,416.19. The majority is for payment of the Palladium landscaping, within budget. Mr. Dalzell moved to approve payment of non-operating invoices in the amount of$490,416.19, seconded by Mr. Brooks. Passed unanimously. Approval of Change Orders Mr. Lee stated there was one change order for the Mezz streetscape for Calumet Civil Contractors. It is their third change order in the amount of$2,865.54 for the installation of the hand hole on site. Discussion ensued. Mr. Worrell motioned to approve the change order to authorize payment of$2,865.54 and Mr. Dalzell seconded, with an amendment added that Mrs. Meyer would research whether the commission can be reimbursed for the expense. Unanimously passed. Executive Director Report with Update on Properties Mrs. Meyer provided a progress report regarding the Mezz project. The project is 95%complete from the developer's standpoint, with full completion by the end of September. Other project updates included, the Nash, the Party Time site and the Midtown project and the Palladium landscaping. Discussion ensued. Committee Reports Mr. Bowers stated the Finance Committee met and discussed both the budget to be approved and the budget to be reviewed by the City Council for the CRC. Mrs. Meyer added both the 1 CRC Meeting, September 16, 2015 redevelopment department and the CRC submitted their budgets to the City Council for the September 23rd budget hearings. Mr. Worrell stated the Architectural Review Committee met and Mrs. Meyer added that Pedcor submitted construction drawings to department heads for the first building in City Center Phase II, the Baldwin Chambers building. Old Business None at this time. New Business Approval of Engagement Letters for Legal Services Mrs. Meyer stated the action item is to engage two legal firms for their services. Drewry Simmons Vornehm LLP will provide legal services in relation to the construction of the Park East Garage. Keller Macaluso LLC will provide legal services for various real estate matters. Mr. Brooks asked if the rates were negotiable. Mrs. Meyer said these rates are similar to the standard rates that both the CRC and the City pay their legal teams. Discussion ensued. Mr. Brooks motioned to accept the engagement letters from the law firms Drewry Simmons Vornehm LLP and Keller Macaluso LLC for their services. Seconded by Mr. Worrell. Mr. Dalzell abstained from voting. The motion passed with one abstention. Other Business No other business at this time. Adjournment Mr. Brooks moved the meeting be adjourned pending the execution of documents and seconded by Mr. Worrell. The meeting was adjourned at 7:04 p.m. The next regularly scheduled meeting is Wednesday, October 21, 2015 at 6:30 p.m. An executive session was held directly prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. 2