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HomeMy WebLinkAbout2014 2010 Coit Bond Huntington Bank Successor trustee pay request 12 091515 JUll © e 0 UQWI, O Q. ,0 yna ©so CITY 0 , ARMEL JAMES BRLINARD, MAYOR CITY OF CARMEL, INDIANA LEASE RENTAL REVENUE BONDS OF 2010 CONSTRUCTION FUND DRAW REQUISITION Disbursement Direction No. 12 The Huntington National Bank Corporate Trust Department Attn: Maranda LujaJohnson 45 N.Pennsylvania St.INIIP22 Indianapolis,IN 46207 312-229-4039 via email:Maranda.LujaJohnson @huntington.com Date: 14th of September ,2015 RE: City of Carmel (Indiana)Lease Rental Revenue Bonds of 2010—Depository Account Account#4087001459 Dear Maranda: You are hereby authorized and directed as the Depositary under the above-referenced Agreement,to pay the amounts set forth on the attached Register of Claims from the above-referenced Trust account and to overnight the checks to the individual as set forth on the attached register. The undersigned certifies that: , (a) The undersigned is an officer of the City of Carmel, Indiana; (b) The amounts set forth on Schedule A are requested to be paid from the City of Carmel (Indiana)Lease Rental Revenue Bonds of 2010—Depository Account(#4087001459) (c) Each obligation as reflected by the amounts set forth on Schedule A has been properly incurred, is a proper charge against the City of Carmel (Indiana) Lease Rental Revenue Bonds of 2010—Depository Account and has not been the basis of any previous withdrawal from the Depository Account; and (d) Supporting information with respect to each payee designated on Schedule A as to the amount owing is attached hereto. CITY OF CARMEL,INDIANA BY: 6119144:44)1'6611 Diana L.Cordray,Clerk-Treasurer Authorized Officer DEPART :E'N'r or ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE_ 317.571.2441 FAX 317.571.2439 EMAII. engineering @cannel.in.gov REGISTER OF CLAIMS CITY OF CARMEL, INDIANA LEASE RENTAL REVENUE BONDS OF 2010 CONSTRUCTION FUND PAYMENT REQUISITION DISBURSEMENT DIRECTION NO.12 14-Sept-15 AMOUNTS PAYEE'S NAME&MAILING ADDRESS REQUISITIONED COST ITEMIZATION American Structurepoint,Inc. • $59,079.00 Main St. from Illinois St to Old Meridian St 7260 Shadeland Station Construction Inspection Indianapolis,IN 46256-3957 • Proj. 14-06 P.O.#31847 Inv.#79984 • Rundell Ernstberger Associates,LLC • $732.45 Keystone Ave/Main Street RAB 618 E. Market Street Landscape Design&Construction Inspection Indianapolis,IN 46202 • P.O.31846 Inv.#141370-8 Keller Macaluso, LLC $3,141.85 Misc.Legal Invoices related to Main St.Project 760 3rd Avenue SW,Suite,210 - Proj.No. 14-06 Carmel,IN 46032 • Inv.#2015-2513&#2015-2514 Total $62,953.30 ALL CHECKS LISTED HEREON TO BE MAILED TO: CrossRoad Engineers,PC - Attn:Jill Newport 3417 Sherman Drive • Beech Grove,IN 46107 A-I Invoice Rundell Ernstberger Associates, Inc. 618 E. Market Street DATE INVOICE# Indianapolis, IN 46202 8/7/2015 141370-8 BILL TO City of Carmel Department of Engineering Attn: Jeremy Kashman One Civic Square Carmel, IN 46032 ORIGINAL PROJECT Keystone Ave/Main Street RAB Item Description Prior Billed Total Billed Current Billed Additional Services Amendment#4 P0#31846 Schematic Design Fee: $16,500.00(hourly) Construction Documentation Fee: $14,500.00(hourly) Bidding Fee: $2,500.00(hourly) Construction Admin Fee: $6,000.00(hourly) Total Fee: $39,500.00 Plus expenses REA Time July 1,2015 to July 31,2015 Schematic Design Schematic Design Fee: $16,500.00(hourly) $16,500.00 $16,500.00 0.00 REA time exceeds fee: $455.00 General Construction Documentation Fee:$14,500.00(hourly) $14,500.00 $14,500.00 0.00 Time exceeds REA fee,REA fee exceeded:$16,841.00 Irrigation Design: $0 Enverity Engineering:$0 Bidding/Addenda Bidding Fee:$2,500.00(hourly) $2,015.50 $2,500.00 484.50 Chalfant:4.5 hrs t $138.00/hr=$621.00 Enverity Engineering:$0 REA time exceeds bidding fee;bidding fee remaining:$484.50;remainder billed to CA General Construction Admin Fee: $6,000.00(hourly) $0 $136.50 I36.50 Chalfant: fee overage from bidding$136.50 Expenses Reproductions,Printing, Postage and Mileage $119.76 $231.21 111.45 Phone# Fax# Total Due $732.45 317-263-0127 317-263-2080 - 105115 Time by Job Detail July 2015 Date Name Duration Notes City of Carmel:Keystone Ave I Main Street Roundabouts Construction Documents:Bidding/Addenda 07/01/2015 Chalfant,Cheryl L 2.75 Bid opening and review 07/06/2015 Chalfant,Cheryl L 0.25 07109/2015 Chalfant,Cheryl L 0.50 07/10/2015 Chalfant,Cheryl L 1.00 Total Construction Documents:Biddin... 4.50 Total City of Carmel:Keystone Ave/Main... 4.50 TOTAL 4.50 EXPENSES Runde!! Ernstberger Associates, LLC Name: Cheryl Chalfant Month: July Reimbursable # Project Date I Description Mileage Amount 1278 Keystone&Main 7/10/2015 Site Visit 10 $5.55 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL Expenses $5.55 EMIR EPI..../L r 1l�' �j Invoice pA v Rter.. meNGRAPHIX= Ds E1 Date Invoice# On Demand Print&Display Graphics ! . 437 N. Illinois 5t. 7/30/2015 177383 Indianapolis,IN 46204 317-637-3377 Ship To Bill To Cheryl Rundell Ernstberger 618 E.Market St. Indianapolis,IN 46202 r P.O. Number Terms Ship Via F.O.B. Roundabout Rebid Net 30 7/30/2015 Square Foot Description Price Each Amount 290 1 set of 290 Construction Specifications 8.8x11 B/W 0.045 13.05T 2 Front/Back Covers for Specs 0.20 0.40T I Punch&Bind 2.00 2.00T 54 1 set of 9 Construction Drawings 24x36 B/W Copies 0.09 4.86T Sales Tax 7.00% 1.42 Payment via credit card accepted only at time of transaction.Invoices billed net 30,only by check. Total $21.73 Finance charge of 1 1/2% after 30 days Reprographix.com ENE REPRO . ,.- Invoice ...REPRO ° s T Ems"" Date Invoice# On Demand Print&Display Graphics � ', 437 N. Illinois St. 7/30/2015 177378 Indianapolis,IN 46204 317-637-3377 Ship To Bill To Cheryl Chalfant Rundell Emstberger 618 E.Market St. Indianapolis,IN 46202 P.O. Number Terms Ship Via F.O.B. City of Carmel Roundabout Net 30 7130/2015 Square Foot Description Price Each Amount 864 3 sets of 288 Construction Specifications 8.5x11 13/W 0.045 38.88T 6 Front/Back Covers for Specs 0.20 1.20T 3 Punch&Bind 2.00 6.00T 162 3 sets of 9 Construction Drawings 24x36 B/W Copies 0.09 14.587 1 UPS Shipping 15.00 15.00T 1 Shipping Bag 3.00 3.001 Sales Tax 7.00% 5.51 Payment via credit card accepted only at time of transaction.Invoices billed net 30,only by check. Total $84.17 Finance charge of 1 1/2% after 30 days Reprographix.com Remit to: 0. 7260 Shadeland Station E.- Indianapolis, IN 46256-3957 AMERICAN TEL 317.547.5580 FAX 317.543.0270 ® STRUCTUREPOINT www.structurepoint.com INC. Federal Tax ID: 35-1127317 1 El August 19,2015 Invoice No: 79984 Mr. Jeremy Kashman U ORIGINAL City of Carmel One Civic Square Carmel, IN 46032 Total Due This Invoice (see breakdown below): $59,079.00 Project 0002014.00444.0002 Main Street from Illinois Street to Old Meridian Street-CI-Project No. 14-06, PO #31847 PO 31847 Services from July 01.2015 through July 31,2015 Phase 00100 Construction Inspection Professional Services Hours Rate Amount Project Engineer Machala, David 164.50 95,00 15,627.50 Wildt,Clarence 2.00 95.00 190.00 Project Engineer(Overtime) Machala, David 30.00 109.25 3,277.50 Construction Inspector Brinkman, Robert 172.50 85.00 14,662.50 Grimstad, Heather 9.50 85.00 807.50 Reeves,Jay 178.00 85.00 15,130.00 Construction Inspector(Ovt) Brinkman, Robert 61.00 97.75 5,962.75 Reeves,Jay 35.00 97.75 3,421.25 Totals' 652.50 59,079.00 Professional Services Total 59,079.00 Billing Limits Current Previous Total 'Total Billings 59,079.00 268,063.88 327,142.88 Maximum 355,226.61 Under Maximum 28,083.73 TOTAL THIS PHASE $59,079.00 TOTAL DUE THIS INVOICE �$X950�7{9:0022z 2S P RECEIVED �� Full payment of this invoice is due within 30 days from invoice date. A co 0c 2015 Interest at the rate of 1.5%per month($25.00/month minimum)plus anyfall collection 10 CARMEL AI co stsfattorney costs may be charged if payment is not received within 60 clays fro in the invoice date:0 eiiiiy motkEER a, Project 0002014.00444.0002 Invoice 79984 Very truly yours, Todd Rutledge Full payment of this invoice is clue within 30 days from invoice date. Interest at the rate of 1.5%per month($25.00/month minimum)plus any/all collection costs/attorney costs may be charged if payment is not received within 60 days from the invoice date. Page 2 TimeSheet for the Period Ending 7/31/2015 Wednesday,August 05 8:51:111 1 AM American Structurepoint, Inc. Employee DMACHALA Machala, David Signed Snyder,Charles POSIGd Approved Snyder,Charles Project Phase Task Labor Total Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Code Hr 7/16 7/17 7/18 7/19 7/20 7/21 7/22 7/23 7/24 7/25 7/26 7/27 7/28 7/29 7/30 0000000.00000.0010 00301 00 Reg 4.00 4.00 Labor Category' OVT 0.00 0002014.00444.0002 00100 IN090 00 Reg 88.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 4.00 8.00 4.00 Labor Category: Project Engineer OVT 17.25 2.00 1.001 1.00 1.00 2.00 2.00 1.00 3.25 2.00 0002014.01736.0001 00700 IN090 00 Reg 4.00 4.00 • Labor Category: Resident Project Representative OVT 0.00 Daily Totals Reg 96.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 OVT 17.25 2.00 1.00 1.00 1.00 2.00 2.00 1.00 3.25 2.00 • TimeSheet for the Period Ending 7/15/2015 Thursday,July 30, 2015 7:37:19 AM American Structurepoint, Inc. Employee DMACHALA Machala, David Signed Machala, David POStiGd Approved Snyder,Charles Project Phase Task Labor Total Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Code Hr 7/1 712 713 714 7/5 716 7/7 7/8 7/9 7/10 7/11 7/12 7/13 7/14 7/15 0000000.00000.0010 00301 00 Reg 1.00 1.00 Labor Category: OVT 0.00 0000000.00000.0020 00301 00 Reg 8.00 8.00 Labor Category: OVT 0.00 0002014.00263.0001 00200 00210 00 Reg 2.50 2.50 _ Labor Category: Resident Project Representative OVT 0.00 0002014.00444.0002 00100 IN090 00 Reg 76.50 5.50 7.00 8.00 8.00_ 8.00 8.00 8.00 8.00 8.00 8.00 Labor Category: Project Engineer OVT 12.75 2.75 2.00 0.50 1.00 1.50 1.00 2.00 0.50 1.50 Daily Totals Reg 88.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00_ 8.00 8.00 8.00 8.00 OVT 12.75 2.75 2.00 0.50 1.00 1.50 1.00 2.00 0.50 1.50 TimeSheet for the Period Ending 713112015 Wednesday,Augus 8::51:11 51:11 15 AM American Structurepoint, Inc. J Employee CWILDT Wildt, Clarence Signed Wildt,Clarence Pooitod Approved Snyder,Charles Project Phase Task Labor Total Thu Fri Sat Sun Mon Tue Wed Thu Fri ' Sat Sun Mon Tue Wed Thu Fri Code Hr 7116 7117 7/18 7119 7/20 7/21 7/22 7/23 7/24 7/25 7126 7/27 7/28 7/29 7/30 7/31 0000000.00000.0010 00304 00 Reg 71.00 3.50 8.00 8.00 5.00 6.00 3.00 3.50 8.00 6.00 8.00 6.00 6.00 Labor Category: OVT 11.50 1.00 1.00 1.00 1.50 2.00 5.00 0002009.01450.0002 00100 IN090 00 Reg 2.00 2.00 Labor Category: Field Manager OVT • 2.50 2.50 0002010.01298.0001 00400 IN090 00 Reg 0.00 Labor Category: Resident Project Representative OVT 0.50 0.50 0002014.00190.0002 20000 20000 00 Reg 3.00 3.00 Labor Category:Field Manager OVT 0.00 0002014.00444.0002 00100 IN090 00 Reg 2.00 2.00 Labor Category:Project Engineer OVT 0.00 0002014.01452.0001 00100 IN090 00 Reg 1.00 ' 1.00 Labor Category:Resident Project Representative OVT 0.00 0002014 01554.0001 00100 IN090 00 Reg 2.00 2.00 Labor Category:Resident Project Representative OVT 0.000 0002014.01554.0001 00500 IN090 00 Reg 0.00 Labor Category:Resident Project Representative OVT 2.50 2.50 0002014 01736.0001 00700 IN090 00 Reg I 2.00 I I I I I I I I I I I 2.001 Wednesday,August 05,2015 TimeSheet for the Period Ending 713112015 8:51:11 AM American Structurepoint,Inc. Employee RBRINKMAN Brinkman, Robert Signed Brinkman,Robert Approved Wildt,Clarence Project Phase Task Labor Total Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Code Hr 7116 7/17 7/18 7/19 7/20 7/21 7/22 7123 7/24 7/25 7/26 7/27 7/28 7/29 7/30 7/31 0000000.00000.0010 00304 00 Reg 8.00 8.00 Labor Category: OVT 0.00 0002014.00444.0002 00100 IN090 00 Reg 88.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 Labor Category:Construction Inspector OVT 43.50 1.00 10.50 1.00 1.00 3.00 3.50 4.00 8.00 4.00 1.00 4.00 2.50 Daily Totals Reg 96.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 OVT 43.50 1.00 10.50 1.00 1.00 3.00 3.50 4.00 8.00 4.00 1.00 4.00 2.50 • Thursday, July 30,2015 TimeSheet for the Period Ending 7/15/2015 7:37:19 AM American Structurepoint, Inc. Employee RBRINKMAN Brinkman, Robert Signed Brinkman, Robert POStad Approved Wildt,Clarence Project Phase Task Labor Total Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Code Hr 7/1 712 713 714 715 7/6 7/7 718 7/9 7/10 7111 7/12 7/13 7/14 7/15 0002014.00444.0002 00100 IN090 00 Reg 84.50 10.50 10.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 Labor Category:Construction Inspector OVT 17.50 1.00 2.00 10.00 2.50 2.00 Daily Totals Reg 84.50 10.50 10.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 OVT 17.50 1.00 2.00 10.00 2.50 2.00 TimeSheet for the Period Ending 7/31/2015 Wednesday,August 05,2015 8:37:24 AM American Structurepoint, Inc. Employee HGRIMSTAD Grimstad, Heather Signed Grimstad,Heather Approved POSIad Snyder,Charles Project Phase Task Labor Total Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Code Hr 7/16 7/17 7/18 7/19 7/20 7/21 7122 7/23 7/24 7/25 7/26 7/27 7/28 7/29 7/30 7/31 0002014.00444.0002 00100 IN090 00 Reg 9.50 9.50 Labor Category:Construction Inspector OVT 0.00 Daily Totals Reg 9.50 9.50 OVT 0.00 TimeSheet for the Period Ending 7/15/2015 Thursday,July 30,2015 7:32:31 AM American Structurepoint, Inc. Employee JAREEVES Reeves,Jay Signed . Reeves,Jay P O S tG(lr��Jl n Approved Wildt,Clarence Project Phase Task Labor Total Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Code Hr 7/1 7/2 7/3 714 7/5 716 717 7/8 7/9 7/10 7/11 7112 7113 7/14 7/15 0002014.00444.0002 00100 IN090 00 Reg 82.0 8.00 10.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 Labor Category:Construction Inspector OVT 0.0 0002014.00444.0002 00100 IN090 00 Reg 0.00 Labor Category:Construction Inspector(Ovt) OVT 14.00 9.00 3.00 2.00 Daily Totals Reg 82.00 8.00 10.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 OVT 14.00 9.00 3.00 2.00 TimeSheet for the Period Ending 713112015 Wednesday,August 05,2015 8:37:24 AM American Structurepoint, Inc. Employee JAREEVES Reeves,Jay Signed Reeves,Jay Posl(ry�Jl o n Approved Wildt,Clarence Project Phase Task Labor Total Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Code Hr 7/16 7117 7/18 7119 7/20 7/21 7/22 7/23 7/24 7125 7/26 7127 7/28 7/29 7130 7(31 0002014.00444.0002 00100 IN090 00 Reg 96.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 Labor Category:Construction Inspector OVT 0:00 0002014.00444.0002 00100 IN090 00 Reg 0.00 Labor Category:Construction Inspector(Ovt) OVT 21.00 1.00 1.00 8.00 1.00 2.00 1.00 2.00 1.00 1.00 2.00 1.00 Daily Totals Reg 96.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.0 8.00 OVT 21.00 1.00 1.00 8.00 1.00 2.00 1.00 2.00. 1.00 1.00 2.0 1.00 Keller Macaluso LLC Date 8/20/2015 Invoice#2513 760 3rd Avenue SW, Suite 210 Invoice Carmel, Indiana 46032 Phone# 317-660-3400 (317) 660-3400 Fax# 317-660-3401 www.kellermacaluso.com Bill To Federal ID:27-1716316 City of Carmel p Douglas C.Haney Esq. ORIGINAL Department of Law One Civic Square Received RCVD Carrel,Indiana 46032 4 01007-090:Engineering-St Vincent Main Street Dedication City of Carmel Department of Law Professional Fees Service Date Initials Description of Services Time Amount 07/06/2015 TH Telephone conferences and correspondence regarding right of 0.40 138.00 way and related matters. Sub-total Fees; $138.00 Total Current Billing: $138.00 Page I of I TK-Too Keller EJN-Eric Neidlinger SO-Shari Owens MM-Matthew R.Macaluso JS-Jennifer Schulz KH-Kaye Howard TH-Tammy Haney EL-Erica Leath Keller Macaluso LLC Date 8/20/2015 Invoice# 2514 760 3rd Avenue SW, Suite 210 Invoice Carmel, Indiana 46032 Phone# 317-660-3400 (317) 660-3400 Fax# 317-660-3401 www.kellermacaluso.com Bill To Federal ID:27-1716316 City of Carmel ORIGINAL Douglas C.Haney Esq. Department of Law 8—2 0—1 5 P�eeivgd One Civic Square 10 R C V D Carmel,Indiana 46032 City of Carmel AP 01007-098:Engineering-Exchange with Edward Rose Department of Law Professional Fees Service Date Initials Description of Services Time Amount 07/06/2015 TH Telephone conferences and correspondence regarding approval 1.00 345.00 of exchange and closing issues;work on same. 07/06/2015 EL Email to Nick and Michael at Hamilton County.gov regarding the 0.60 99.00 need for a Dedication&Deed of Public Right of way; email to Steve regarding scheduling for signing closing documents;add information to FIRPTA document. 07/07/2015 TH Work on right of way dedication matter, telephone conferences 1.70 586.50 and correspondence regarding same;work on closing matters. 07/07/2015 EL Email fromNick at Hamilton County regarding Dedication& 1.20 198.00 Deed of Public Right of Way;receive legal descriptions from the surveyor,draft 3 Dedications &Deed of Public Right of Way. 07/08/2015 TH Work on exhibits for right of way dedications;telephone 0.90 310.50 conferences and correspondence regarding same. 6i) Carmel EL Travel to and from City of Cael to obtain Steve Engel ring's . " J.60' 264.00 7 signature on closing documents and notarize documents; ,y C 9) receive and review Proforma;email to Cindy Nagy at First American Title regarding question on Proforma;review signed documents;email to Tracy McGill regarding legal description for Tract A 07/09/2015 EL Email from Cindy with revised Proforma;review and save 0.50 82.50 Proforma;Email from Cindy regarding 1099's; email the executed Certification ofNon-Foreign Status documents to Cindy and question the need for the 1099's 07/10/2015 TH Telephone conferences and correspondence regarding 0.60 207.00 outstanding documents. 07/10/2015 EL Draft Closing Instruction Letter,email the closing documents 0.70 115.50 signed by the Buyer to Donald Williams;receive replacement page from Donald and insert in Exchange Agreement 07/13/2015 TH Correspondence regarding closing issues. 0.20 69.00 07/16/2015 TH Telephone conferences and correspondence regarding closing. 0.50 172.50 07/16/2015 EL Revise Closing Escrow Instruction Letter,scan and save closing 1.80 297.00 documents;prepare documents for delivery to title company. 07/17/2015 TH Finalize closing; telephone conferences and correspondence 0.50 172.50 regarding same. 07/17/2015 EL Email to Monica at First American Title regarding closing 0.40 66.00 document package;email from Monica with closing information; save signed closing instruction letters;email to Steve and Jeremy from City of Carmel with closing information. Sub-total Fees: $2,985.00 Expenses Units Price Amount Courier 1.00 25.00 25.00 07/31/2015 DoxPop-fee for recorded documents. 1.00 20.25 20.25 Sub-total Expenses: $45.25 Payments 08/17/2015 Payment Payment received,thank you 1,874.87 Sub-total Payments: $1,874.87 Total Current Billing: $3,030.25 Previous Balance Due: $1,874.87 Total Payments: $1,874.87 Terris:Upon Receipt Total Now Due: $3,030.25 74-la 3 003.g Page 2 of 2 TK-Too Keller EJN-Eric Neidlinger SO-Shari Owens MM-Matthew R.Macaluso JS-Jennifer Schulz KR-Kaye Howard TH-Tammy Haney EL-Erica Leath