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HomeMy WebLinkAboutPaperless packet 071515 optimize Board of Public Works and Safety Meeting AGENDA Wednesday, July 15, 2015 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the June 25, 2015 Special Meeting b. Minutes from the July 1, 2015, Regular Meeting 2. CONTRACTS a. Request for Purchase of Goods and Services; ERS, Inc.; ($3,854.00); Removal of Fuel Tank; Chief David Haboush, Carmel Fire Department b. Request for Purchase of Goods and Services; Physio Control; ($23,874.00); Defibrillator; Chief David Haboush, Carmel Fire Department c. Request for Purchase of Goods and Services; Shade Trees Unlimited; ($40,000.00); Trees; Mike Hollibaugh, Director of the Department of Community Services d. Resolution BPW-07-15-15-01; Acknowledging the Mayor’s Signature on Zagster Contract; ($33,290.00); Rental bikes; Nancy Heck, Director of the Department of Community Relations e. Request for Purchase of Goods and Services; The Gradles II; ($15,600.00); Storage Unit; Chief David Haboush, Carmel Fire Department f. Request for Purchase of Goods and Services; Yardberry Landscape Excavating Company; ($73,059.00); Miscellaneous Drainage; Jeremy Kashman, City Engineer 3. Request to Use City Streets/Property a. Request to Use Gazebo; Wedding; July 30, 2016; 2:00 p.m. to 11:30 pm; Rehearsal, July 29, 4:00 pm to 6:00 pm; Shane VanNatter b. Request to Use City Streets; 5K; September 12, 2015; 7:30 a.m. to 11:30 a.m.; Clay Middle School c. Request to Use City Street, Parking; Porchfest 2015; September 12-13, 2015; Various times; Ron Carter d. Request to Use City Street, Parking; Porchfest 2016; September 17-18, 2016; Various times; Ron Carter e. Request to Use Center Green; Farmer’s Market; Various dates 2016; Ron Carter f. Request to Use City Streets; Artomobila; August 29, 2015; 6:00 pm to 8:00 pm; Megan McVicker g. Request to Use City Streets; Run/Walk; October 10, 2015; 8:00 a.m. to 9:00 a.m.; Chad Antoliff h. Request to Use Caucus Room; Meeting; Various Dates; Carmel Arts Council 4. OTHER a. Conflict of Interest; Thomas Small b. Request for Perpetual Storm Water Quality Easement; Tom Wood Ford Parking Lot; Mike Terry, Roger Ward Engineering c. Request for Lane Restriction/Sidewalk Closure; Duke Energy; D’mon Williams, Distribution Design Engineering Associates d. Request for Variance; 14057 Knightstown Drive East; Mr/Mrs. Jonathan Petruch e. Request for Consent to Encroach; 14057 Knightstown Drive East; Mr/Mrs. Jonathan Petruch f. Request for Driveway Modification; 4909 Wood Creek Drive; Chris Miller 5. REMONSTRANCE a. Continued from April 15, 2015; The City of Carmel, by and through its Board of Public Works is converting Walnut Creek Drive, from Retail Parkway south to its terminus, from a private street into a public street through its power of eminent domain. This action was approved by the Board of Public Works in Resolution BPW 02-18-15- 05. Remonstrance will be heard at the Carmel Board of Public works meeting on April 15, 2015 at 10:00 a.m.; The meeting will be held in the Council Chambers in Carmel City Hall, located at One Civic Square, Carmel, IN 46032 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JULY 1, 2015 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:03 a.m. MEMBERS PRESENT Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the June 17, 2015 Regular meeting were approved 3-0. BID & QUOTE OPENINGS AND AWARDS Quote Award; 2015 Engineering Vehicles; Pearson Ford; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Bid Opening Keystone and Main Roundabout Landscape; Board Member Burke opened and read the bids aloud. Company Amount Smock Fansler $593,894.48 The bids were given to the Engineering Department for review and recommendation. Bid Opening Annally Drive Water Main; Board Member Burke opened and read the bids aloud. Company Amount TPI $292,383.11 Midwest Mole $500,849.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. CONTRACTS Request for Purchase of Goods and Services; Mark Hulett; ($7,500.00); Training Center Coordinator; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #20; ($130,000.00); Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Center Green; Political Rally; September 22-24, 2015; All Day; Andrew Greider, Hamilton County Republican Party; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Neighborhood Party; July 25, 2015; Noon to 10:00 p.m.; Overbrook Farms; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Consent to Encroach; 10563 Elizabeth Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Replat of Lot 12 Crooked Stick Estates, Section One and Lot 75 Crooked Stick West 1st Section; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:06 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING MINUTES THURSDAY, JUNE 25, 2015 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 11:03 a.m. MEMBERS PRESENT Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson OTHER Request for Purchase of Goods and Services; Lease/Sublease Carmel Clay Municipal Building Corp and Clay Township; Fire Stations and Land; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Three (3) Limited Warranty documents were also presented to the Board. There was brief discussion. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Board Member Burke adjourned the meeting at 11:14 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer CC(Q)f'1 (2/93) Form 236 UNIFORM CONFLICT OF INTEREST DISCLOSURE STATEMENT Indiana Code 35-44-1-3 A public servant who knowingly or intentionally has a pecuniary interest in or derives a profit from a contract or purchase connected with an action by the governmental entity served by the public servant commits conflict of interest, a Class 0 Felony. A public servant has a pecuniary interest in a contract or purchase if the contract or purchase will result or is intended to result in an ascertainable increase in the income or net worth of the public servant or a dependent of the public servant who is under the direct or indirect administrative control of the public servant; or receives a contract or purchase order that is reviewed, approved, or directly or indirectly administered by the public servant. "Dependent" means any of the following: the spouse of a public servant; a child, stepchild, or adoptee (as defined in I.C. 31-3-4-1) of a public servant who is unemancipated and less than eighteen (18) years of age; and any individual more than one-half (112) of whose support is provided during a year by the public servant. The foregoing consists only of excerpts from I.C. 35-44-1-3. Care should be taken to review I.C. 35-44-1-3 in its entirety. 1. Name and Address of Public Servant Submitting Statement: -r '-MA."'2 \) r S~\ \ 20 I U,tffhl ,v (u;d Dr, AW\~((' ~V'\ -:r;f-I tfc,o t 2..f 2. Title or Position With Governmental Entity: 3. a. Governmental Entity: Ci~'1 o~ CIP's5'''''''-C-\ hr'C... \)eo-\-· b. County: H~l \ ton 4. This statement is submitted (check one): a. as a "single transaction" disclosure statement, as to my financial interest in a specific contract or purchase connected with the governmental entity which I serve, proposed to be made by the governmental entity with or from a particular contractor or vendor; or b. / as an "annual" disclosure statement, as to my financial interest connected with any contracts or purchases of the governmental entity which I serve, which are made on an ongoing basis with or from particular contractors or vendors. 5. Name(s) of Contractor(s) or Vendor(s): \:'c~ d..o a SM.Ar\\ -9(' -1\:1\ ~\c. f\1 <0. I b4-1 StA.'f'P \, e.5 -~~ I ~ Yn'/ Sen­ 6. Description(s) of Contract(s) or Purchase(s} (Describe the kind of contract involved, and' th~ , effective date and term of the contract or purchase if reasonably determinable. Dates required if 4(a) is elected above. If "dependent" is involved, provide dependent's name and relationship): ('c-"'o...s~ {-e:m.5 ~ /1t:5 7. Description of My Financial Interest (Describe in what manner the public servant or "dependent" expects to derive a profit or financial benefit from, or otherwise has a pecuniary interest in, the above contract(s) or purchase(s); if reasonably determinable, state the approximate dollar value of such profit or benefit.): e(""Q \'-± &0 ro. '2'-1\:"&. e-m S Sldf'/' /It:'"S by J "fe-Iud t!O t. (Attach extra pages if additional space is needed) 8. Approval of Appointing Officer or Body (To be completed if the public servant was appointed by an elected public servant or the board of trustees of a state-supported college or university): I (We) being the ______________--~~~--------~~---------------------of (Title of Officer or Name of Governing Body) _________________________________________ and having the power to appoint (Name of Governmental Entity) the above named public servant to the public position to which he or she holds, hereby approve the participation to the appointed disclosing public servant in the above described contract(s) or purchase(s) in which said public servant has a conflict of interest as defined in Indiana Code 35-44-1-3; however, this approval does not waive any objection to any conflict prohibited by statute, rule, or regulation and is not to be construed as a consent to any illegal act. Elected Official Office 9. Effective Dates (Conflict of interest statements must be submitted to the governmental entity prior to final action on the contract or purchase.): Date Submitted Date of Action on Contract or Purchase 10. Affirmation of Public Servant: This disclosure was submitted to the governmental entity and accepted by the governmental entity in a public meeting to the governmental entity prior to final action on the contract or purchase. I affirm, under penalty of perjury, the truth and completeness of the statements made above, and that I am the above named public servant. Signed: (Signature of Public Servant) Date: &-<3 -;J() / 5 Within 15 days after final action on the contract or purchase, copies of this statement must be filed with the State Board of Accounts, Indiana Government Center South, 302 West Washington Street, Room E418, Indianapolis, Indiana, 46204-2765 and the Clerk of the Circuit Court of the county in which the governmental entity executed the contract or purchase. A copy of this disclosure will be forwarded to the Indiana State Ethics Commission.