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Home My WebLink About249278 09/09/1 5 a��'"q.11R! �;�� CITY OF CARMEL, INDIANA VENDOR: 115100 ,_ b ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAWCHECK AMOUNT: $.....8,930.60' CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 249278 +�'� CARMEL IN 46032 CHECK DATE: 09/09/15 i DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 103 5023990 8 . 15 399.00 OTHER EXPENSES 106 5023990 8. 15 880.60 OTHER EXPENSES 1081 4340000 8. 15 983.50 LEGAL FEES 1082 4340000 8 .15 756.00 LEGAL FEES 1091 4340000 8.15 266.00 LEGAL FEES 1125 4340000 8 . 15 5,645.50 LEGAL FEES SEP 1 2015 Professional Services Invoice BY: FOR SERVICES RENDERED Date: 9/1/2015 FROM 8/1/15 THROUGH 8/31/15 Provider: Debra M. Grisham, Attorney at Law LLC Address: 922 E Greyhound Pass Purchase Description Carmel, IN 46032 P.O.# P or F Telephone: 317-690-1597 G.L.# G�u+�et Email: dgrishamlaw@gmail.com Line&scr Project Name: General Park Legal and Business Services Purchaser DateApproval Date Invoice No: 8.15 Hourly Rate: $140.00 Service Date Description of Service Hours Worked Amount Due 8/3/2015 Met with M Westermeier and M Klitzing regarding 0.5 $70.00 1Its%ttoA camper incident in woods east of the Central Park Dog Park (the "Dog Park"). Worked on matters regarding the Monon Trail 0.7 $98.00 103 Rehabilitation Project ("MRP") and communications with M Westermeier, A Kostrzewa and M Krosschell regarding the same. Prepared for and attended Agenda and Project 1.5 $210.00 �a status meeting with Senior Management staff. Worked on playground equipment storage 1.2 $168.00 i?u5- 16A agreement for Central Park West Commons Phase I - ReBid ("CPWCP") playground equipment. 8/4/2015 Communications with A Kostrzewa and S Young 0.4 $56.00 toy regarding Indiana Public Access requirements. Processed SEH Professional Services Agreement 0.4 $56.00 tc� ("PSA") for the West Park Master Plan Update ("WPMPU"). Worked on 7.28.2015 Park Board Special 0.6 $84.00 �,t Meeting minutes draft and communications with M Westermeier and M Klitzing regarding the same. 1 Service Date Description of Service Hours Worked Amount Due Communications regarding the appraisal ordered 0.5 $70.00 lo(, for the Matilda Haverstick Family Property ("MHFP"). Worked on Sunrise on the Monon ("SOM") 1.2 $168.00 101 documents including the Use and Maintenance Agreement ("UMA") and communications with M Wells regarding insurance questions. Worked on general file organization and filing. 0.3 $42.00 lot 8/5/2015 Reviewed documents, communications and 0.8 $112.00 l of i ..g1 started research regarding CCPR staff/parent relationship policies, focused on babysitting and indemnity. Communications to L Russell regarding the same. Discussed the same with M Westermeier and M Klitzing. Multiple communications with A Kostrzewa and G 1 $140.00 wit, Calpino regarding WPMPU PSA. Updated the file. Met with M Westermeier and M Klitzing regarding 0.5 $70.00 various park matters including park governance, ziS-y BA CPWCP and the Dog Park. Worked on SOM matters including the UMA. 1 $140.00 tat Worked on matters regarding Bylaws. 1 $140.00 l of 8/6/2015 Worked on the CPWCP Rebid document filing 0.4 $56.00 tips-4,4A and communications with A Kostrzewa and M Snyder regarding playground storage agreement. Worked on and communications with M 1.4 $196.00 to Westermeier regarding, the SOM plat and related documents including the UMA and Covenants, Conditions and Restrictions ("CCR's"). Communications with Department of Community Services staff regarding SOM plat status. Communications with M Wells regarding insurance terms and requirements. Updated the file. Continued review of indemnity research for 0.8 $112.00 lop-jq employee babysitting policy. Met with M Westermeier regarding CPWCP, 0.5 $70.00 lvS--im m,,v MRP, WPMPU and the Dog Park. 103 Com) 8/7/2015 Met briefly with M Westermeier and M Klitzing 0.5 $70.00 C161k) regarding 2014 foundation donation research; reviewed the same against current law and Lloj addressed the same to both. 2 Service Date Description of Service Hours Worked Amount Due Worked on CPWCP contract in anticipation of bid 1.2 $168.00 award and multiple communications with M Krosschell and M Snyder regarding the same. Completed research on indemnity issue regarding 1 $140.00 cel syr CCPR employee babysitting policy. 8/10/2015 Worked on SOM LIMA revisions and draft of 2.5 $350.00 tol Closing Agreement for potential acquisition. Communications with M Wells regarding insurance matters. Worked on motion consideration for CPWCP bid 0.6 $84.00 JW'-46A award at the 8/11/2015 Regular Park Board meeting and communications with M Klitzing and M Westermeier regarding the same. 8/11/2015 Received, reviewed and processed tort claim 1.2 $168.00 RZESEE4E8312. Multiple communications with A Kostrzewa, M Klitzing and CCPR staff regarding the same. Continued preparation for and attended Regular 1.7 $238.00 l o l Park Board meeting. Continued work on SOM Closing Agreement draft. 2 $280.00 I o i Met with L Russell regarding employee babysitting 0.2 $28.00 lagt�gq policy. Prepared for and attended a Special Meeting of 2 $280.00 Io 1 the Park Board. Communications regarding MHFP appraisal 0.2 $28.00 lo(,, matters. 8/12/205 Worked on tort claim WSMCCE4E4354. 0.6 $84.00 I aSt Worked on investigation regarding Tort Claim 1.4 $196.00 RZESEE4E8312. Communications with M Wells regarding SOM 0.2 insurance matters. $28.00 �o Worked on CPWCP Contractor Agreement. 2.2 $308.00 IIJT-ygA Met with M Westermeier and M Klitzing regarding 0.5 $70.00 i�t various park matters including ESE employee policy, the Monon Trail Rehabilitation Project ("MTRP") Contract termination, Park Board loll—qc/ governance matters and logistics of the CPWCP IZ�;_y3/� preconstruction meeting and required documentation. 3 Service Date Description of Service Hours Worked Amount Due 8/13/2015 Worked on, completed and distributed CPWCP 1.8 $252.00 CZI `1 Contractor Agreement with instructions. Communications with A Kostrzewa and M Klitzing regarding Playground Storage Agreement. Worked on file organization. Met with M Westermeier, M Klitzing and J Gates 0.6 $84.00 I regarding tree issue near border between newly acquired Hinshaw property and Orchard Park subdivision lots. Updated the file. Worked on Tort Claim RZESEE4E8312. 0.2 $28.00 Worked on SOM UMA revisions and Closing 2.3 $322.00 v i Agreement draft and communications to A Greenwood regarding the same. 8/14/2015 Worked on SOM UMA revisions as compared to 2 $280.00 l�t the SOM Declaration Covenant Conditions and Restrictions, ("CCR's"). Completed drafts and distributed the same to A Greenwood, and J Molitor for review. Worked on Tort Claim RZESEE4E8312 and 1.3 $182.00 communications with M Westermeier, CCPR staff and Travelers Adjuster regarding the same. Updated the file. 8/17/2015 Worked on Tort Claim RZESEE4E8312. 0.6 $84.00 Communications with Travelers Adjuster, M Westermeier and L Russell regarding the same. Resumed work on meeting minutes and started 1.4 $196.00 a work on revisions regarding the Park Board Bylaws discussions in preparation for the 9-8- 2015 regular Park Board meeting. Addressed issues related to the delivery of the 1.2 $168.00 I z,;,p9A CPWCP playground equipment and met with M Westermeier, M Snyder and truck driver regarding the same. Visited the storage site. Later communications to M Snyder regarding playground storage matters. Updated the file. 8/18/2015 Met with M Westermeier regarding various park 0.6 $84.00 matters including potential acquisition target, MRP contract termination, the Dog Park, and the status ii's yga ts�'l� of the CPWCP. Completed draft of Special Meeting minutes and 1.8 $252.00 continued work on the Park Board Bylaws revisions that met consensus. 4 Service Date Description of Service Hours Worked Amount Due Met with J Molitor regarding the SOM UMA and 2 $280.00 t o t CCRs. Continued work on the same and post meeting communications with J Molitor regarding the same. 8/19/2015 Continued work on revising the Bylaws. 0.5 $70.00 tot Worked on tort claim WSMCCE4E4354 and 0.5 $70.00 toq, communications with CCPR staff and Travelers Adjuster regarding the same. Communications with J Molitor regarding SOM 1.5 $210.00 lot documents and worked on the same. Communications with Rieth Riley representative 0.2 $28.00 X03 regarding MTRP contract termination notice. I Received, reviewed and communications with 1.4 $196.00 insurance agent regarding, CPWCP contractor's insurance certificate and the revisions necessary to comply with the Contract Documents. Communications with MHFP appraiser. 0.3 $42.00 t��- 8/20/2015 Worked on Bylaws revisions. 1.2 $168.00 t' 8/21/2015 Met with M Westermeier regarding various 0.6 $84.00 projects including the MRTP contract termination, io3 Central Park East Development Project DNR requirement status, WPMPU status and CPWCP preconstruction requirements. I Worked on CPWCP insurance matters. Prepared 1 $140.00 ivy CPWCP contract for, and obtained signatures. Worked on Bylaws revisions. 0.5 $70.00 tot Worked on SOM documents and multiple 1 $140.00 tJ l communications with J Molitor regarding the same. Received, reviewed communications regarding 0.7 $98.00 c o_4 and drafted letter response to, Rieth Riley regarding MTRP contract termination notice. Met with M Westermeier regarding MCC 0.5 $70.00 (oS personnel matter. 8/24/2015 Communications with A Greenwood and M 0.4 $56.00 tis Westermeier regarding SOM matters. 5 Service Date Description of Service Hours Worked Amount Due Received, reviewed, addressed and 1.3 $182.00 I2-1)-464 communications with M Snyder, M Westermeier and contractor's surety representative regarding, CPWCP performance and payment bonds. Met with M Westermeier regarding various park 0.5 $70.00 loco( 3-A) matters including the Central Park Dog Park, the 12J 3' 464 status of the CPWCP and MHFP status. ( Worked on matters related to ESE employee 0.5 $70.00 babysitting policy. Reviewed and addressed outside counsel invoice. 0.2 $28.00 I� l Worked on matters regarding Tort Claim 0.3 $42.00 1051 WSMCCE4E354. Updated the file. Communications with MHFP appraiser. 0.2 $28.00 I o�• 8/25/2015 Worked on Tort Claim RZESEE4E8312 and 0.8 $112.00 communications with CCPR staff regarding same. Updated the file. Finalized and distributed Patterson Horth contract 0.7 $98.00 12j-,I agreement regarding the CPWCP. Communications to M Snyder regarding the Playground Equipment Storage Agreement. Addressed outside counsel invoice and 0.2 $28.00 1 L communications with A Kostrzewa regarding the same. Worked on and sent revised UMA and CCRs to A 1.3 $182.00 v l Greenwood. Worked on Closing Agreement review and revisions. Reviewed, worked on and addressed appraiser's 0.5 $70.00 v 6 comments regarding the MHFP. Continued work on the Park Board Bylaws 1.3 $182.00 to I revisions. 8/26/2015 Continued work on revising the Park Board 1.2 $168.00 1 Bylaws. Communications from M Klitzing, researched and 0.5 provided deed restrictions regarding West Park. $70.00 i o Prepared for and met with A Greenwood and M 2.3 $322.00 Westermeier regarding SOM planned park development. Reviewed plat revisions, UMA and CCR's with A Greenwood and started revising documents after the meeting. 6 Service Date - Description of Service Hours Worked Amount Due 8/27/2015 Worked on Tort Claim RZESEE4E8312 and 0.9 communications with CCPR staff regarding the $126.00 i o%2-51 same. Researched and started revisions to the Extended 1 $140.00 v4 _q School Enrichment (ESE) registration form for staff/parent relationship policies. Reviewed earlier revisions and continued work on 0.8 $112.00 l o SOM documents pursuant to discussions with A Greenwood; distributed the same to J Molitor. Discussed the same with M Westermeier and updated the file. Communications with MHFP appraiser. 0.3 $42.00 12 cr Communications with Rieth Riley regarding MTRP 0.3 $42.00 1,5,1 contract termination and met with M Westermeier regarding the same. 8/31/2015 Continued revisions to the Extended School 1.2 $168.00 ►o81-g 1 Enrichment (ESE) registration form for staff/parent relationship policies. Prepared for and discussed proposed revisions with M Westermeier and M Klitzing. Communications with A Kostrzewa regarding the same. Communications with Travelers Adjuster 0.4 $56.00 regarding Tort Claim RZESEE4E8312. Updated the file. Prepared for and attended a meeting with Senior 1 $140.00 Management and the Park Board President regarding the Agenda for the September 8, 2015 Regular Meeting of the Park Board. Reviewed appraisals and communications with 0.8 $112.00 MHFP appraisers and distributed final appraisals to M Westermeier for distribution. I Communications to Rieth Riley regarding MRP 0.4 $56.00 103 contract termination matters and discussed the same with M Westermeier. Nature of Services FEE Totals 77.7 $10 .0 Signature: De -rcvM. GrCsham CIq Y OF CAKME 89 30, loC� CLAY 7-wf 7 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra M. Terms Attorney at Law LLC Date Due 922 East Greyhound Pasws Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 9/1/15 8.15 Legal Services Aug'15 $ 5,645.50 9/1/15 8.15 Legal Services Aug'15 $ 399.00 - 9/1/15 8.15 Legal Services Aug'15 $ 880.60 9/1/15 8.15 Legal Services Aug'15 $ 266.00 9/1/15 8.15 Legal Services Aug'15 $ 983.50 9/1/15 8.15 Legal Services Aug'15 $ 756.00 Total $ 8,930.60 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer Voucher No. Warrant No. 115100 Grisham, Debra M. Allowed 20 Attorney at Law LLC 922 East Greyhound Pasws In Sum of$ Carmel, IN 46032 $ 8,930.60 ON ACCOUNT OF APPROPRIATION FOR 101 General Fund/ 103 Parks Capital/106 Park Impact/ 108 ESE/109 Monon Center Board Members PO#or INVOICE NO. %CCT#/TITLE AMOUNT Dept# 1125 8.15 4340000 $ 5,645.50 I hereby certify that the attached invoice(s), or 103 8.15 5023990 $ 399.00 bill(s)is(are)true and correct and that the 106 8.15 5023990 $ 880.60 materials or services itemized thereon for 1091 8.15 4340000 $ 266.00 which charge is made were ordered and 1081-99 8.15 4340000 $ 983.50 received except 1082-99 8.15 4340000 $ 756.00 September 4, 2015 Signature $ 8,930.60 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund