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HomeMy WebLinkAboutHazMat IQ Federal Resources/FIRE/16,350/First Responder CourseHazMat IQ Federal Resources Carmel Fire Department - 2015 Appropriation #43-570.03; P.O. #24720 Contract Not To Exceed $16.350.00 AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("City"), and HazMat IQ Federal Resources an entity duly authorized to do business in the State of Indiana ("Vendor"). TERMS AND CONDITIONS ACKNOWLEDGMENT, ACCEPTANCE Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of same constitutes its acceptance of all of the Agreement's terms and conditions. PERFORMANCE: City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City budget appropriation number 43-570.03 funds. Vendor agrees to provide the Goods and Services and to otherwise perform the requirements of this Agreement by applying at all times the highest technical and industry standards. 3. PRICE AND PAYMENT TERMS: 3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder shall be no more than Sixteen Thousand Three Hundred Fifty Dollars ($16,350.00) (the "Estimate"). Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods and Services provided to City within such time period. City shall pay Vendor for such Goods and Services within sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so long as and to the extent such Goods and Services are not disputed, are in conformance with the specifications set forth in Exhibit A, are submitted on an invoice that contains the information contained on attached Exhibit B and Vendor has otherwise performed and satisfied all the terms and conditions of this Agreement. 3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has previously agreed, in writing, to pay an amount in excess thereof. 4. WARRANTY: Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and that, the Goods and Services will be delivered in a timely, good and workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's stated use and are fit and sufficient for their particular purpose. [SRUournozV'mr m CRIK Wire IR II aeplm 1) Falco] RCoR Gcod,C &[i€ FORM wfm e -"wiry Lan! :u0/:9:015:::N PMI HazMat IQ Federal Resources Carmel Fire Department- 2015 Appropriation #43-570.03; P.O. #24720 Contract Not To Exceed $16.350.00 5. TIME AND PERFORMANCE: This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the essence of this Agreement. 6. DISCLOSURE AND WARNINGS: If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of all chemicals, materials, substances and items used in or during the provision of the Goods and Services provided hereunder, including the quantity, quality and concentration thereof and any other information relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to City sufficient written warning and notice (including appropriate labels on containers and packing) of any hazardous material utilized in or that is a part of the Goods and Services. 7. LIENS: Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense. 8. DEFAULT: In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein; (c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not correct such failure or breach within five (5) business days (or such shorter period of time as is commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies available to City at law and/or in equity. 9. INSURANCE AND INDEMNIFICATION: Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and Vendor from all claims for damages under any workers' compensation, occupational disease and/or unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness, disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and, for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property. Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents, officers, employees, contractors or subcontractors in the performance of this Agreement. These indemnification obligations shall survive the termination of this Agreement. Is.,cor, WMn+CSvc&GndaSvtWW,ec Ik.,UO15VIn,A1n, '9 Fulcra Smi¢c FORM - WITIII:-Vc,ify lanF"Pc,I.cR/15/20151_[0IMI 7 HazMat IQ Federal Resources Carmel Fire Department - 2015 Appropriation #43-570.03; P.O. #24720 Contract Not To Exceed $16,350.00 10. GOVERNMENT COMPLIANCE: Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations and codes. This indemnification obligation shall survive the termination of this Agreement. 11. NONDISCRIMINATION: Vendor represents and warrants that it and all of its officers, employees, agents, contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment or other person in the provision of any Goods and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. 12. E -VERIFY Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated herein by this reference (the "Indiana E -Verify Law"), Vendor is required to enroll in and verify the work eligibility status of its newly -hired employees using the E -Verify program, and to execute the Affidavit attached herein as Exhibit D affirming that it is enrolled and participating in the E -verify program and does not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation indicating that it has enrolled and is participating in the E -Verify program. Should Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E -Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana E -Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E -Verify Law. The requirements of this paragraph shall not apply should the E - Verify program cease to exist. 13. NO IMPLIED WAIVER: The failure of either party to require performance by the other of any provision of this Agreement shall not affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any other provision hereof. 14. NON -ASSIGNMENT: Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not delegate its obligations under this Agreement without City's prior written consent. 15. RELATIONSHIP OF PARTIES: The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any of Its officers, employees, contractors, subcontractors and agents are employees of City. The contract price set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor under or pursuant to this Agreement. I5"GvnI,:,d [I, Sthrvc\ini l[ G C'. T51an��n�[�lw!fi/IS/t015 I:IN PAI I,. HazMat IQ Federal Resources Carmel Fire Department - 2015 Appropriation #43-570.03; Y.O. #24720 Contract Not To Exceed $16.350.00 16. GOVERNING LAW; LAWSUITS: This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 17. SEVERABILITY: If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provisions of this Agreement shall remain in full force and effect. 18. NOTICE: Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein: If to City: City of Carmel AND Douglas C. Haney, City Attorney One Civic Square Department of Law Carmel, Indiana 46032 One Civic Square Carmel, Indiana 46032 If to Vendor: HazMat 10 Federal Resources 377 Log Canoe Circle Stevensville, Maryland 21666 Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the date of such oral notice. 19. TERMINATION: 19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount representing conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount of conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate. (k d% S`c4F00 U0p0211°WaxM T 6/1 -0 4 HazMat IQ Federal Resources Carmel Fire Department - 2015 Appropriation #43-570.03; P.O. #24720 Contract Not To Exceed $16,350.00 20. REPRESENTATIONS AND WARRANTIES The parties represent and warrant that they are authorized to enter into this Agreement and that the persons executing this Agreement have the authority to bind the party which they represent. 21. ADDITIONAL GOODS AND SERVICES Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor of such additional goods and services desired, as well as the time frame in which same are to be provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of the City's authorization documents for the purchase of additional goods and services shall be numbered and attached hereto in the order in which they are approved by City. 22. TERM Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19 hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2015 and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. 23. HEADINGS All heading and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 24. BINDING EFFECT The parties, and their respective officers, officials, agents, partners, successors, assigns and legal representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations set forth in Agreement. 25. NO THIRD PARTY BENEFICIARIES This Agreement gives no rights or benefits to anyone other than City and Vendor. 26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document, it does not engage in investment activities within the Country of Iran. 27. ADVICE OF COUNSEL: The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 28. ENTIRE AGREEMENT: This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. SrIS Cons, P vl, dJmlQ015Wm\IvIQ Federal ko.o ,ea. G...I,R Sar.,¢. FORM fill 120 5 HazMat IQ Federal Resources Carmel Fire Department - 2015 Appropriation #43-570.03; P.O. #24720 Contract Not To Exceed $16,350.00 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: lJot r SOnf James Brainard, Presiding Officer Date: Mary A Burke, ,;, br Date: Lori S. Watso Date ATTEST: AetALZIAL- 'Diana Cordray, IA,MC CI • Treasurer Date: 9 tr ro(1i5 HazMat IQ Federal Resources Bv: AuthorizTd Signature Qtle rro fdJt2 Printed Name Ole -EL -ref— or kkiAtee. 12.AI+J)N14e7 Title FIDmN: 5a — a t 3 3 to 3 Co Last Four of SSN if Sole Proprietor: Date: 1717—/tC IS:Cwlrncl,Pr'LSru & Goofs Sm1Fire Dep111015VL tM+I 10 Fnl Aueurm Gmlr & SaOm FORM • WITH C -Vail, LJ ngc dock15/10151:18 PMI Ti 13y FEDERAL RESOURCES HazMatIQ 2014 - 2015 Class Intake Form PO Number (if applicable, please include PO) Point of Contact: Scott Tierney Email Address: Stierney©carmel.in.gov Phone number: 317-697-4703 Dates of Class: September 23,24,25 Starting Time: 0800 Course: HazMatIQ First Responder Offensive Training Address: 10701 N. College Avenue Name of Training BuildinglRoom#: Clay Township meeting room Shipping Address: City of Carrnel Fire Dept., 2 Civic Square, Carmel, IN. 46032 Billing Information: City of Carmel Fire Dept., 2 Civic Square, Carmel, IN. 46032 Attn: Denise Snyder, Budget Manager Email Address: Dsnyder@carmel.in.gov ' Phone #: 317-571-2600 Address: Same as Billing Funding Source: ❑ UASI EHMEP ❑SHSGP X Other FD Budget Service: HazMatIQ LLC agrees (o deliver HazMatIQ Training as outlined in submitted proposal. 2. Rate of Payment for Services: Agreed upon price listed on most recent proposal 3. Payment Terms: Full payment is expected 30 days after training is delivered. (Net/30) 4. There will be a 10% cancelation fee for any c/ass cancelled/rescheduled 30 days or less before class, due to travel related expenses. 5. HazMat/Q Training requires the host location provide a powerpoint projector, along with up to (5) extra seats for invited guests from local agencies. By completing this form, t agree that materials and training provided by HazMat/O are proprietary. Any use other than as specifically legitimated by HazMat/O in writing is not permitted and is illegal. We do not condone any attempt by others to provide training or explanations of the materials and charts without our direct involvement Because of the potential consequences of use not in accordance with our training public safety cou/d be compromised, and so appropriate training by our authorized personnel is the only training permitted. HazMatf0 is not responsible or liable for any unauthorized training or use of our materials. Scott Tierney Printed Name Signed Name P/ease return via email cgorman@hazmatiq.com. EXHIBIT of Z_ Z'>> ATI BY FEDERAL RESOURCES Official Quotation DATE: QUOTE NO: 11/13/14 111314-1-1 Federal Resources Minimum Order $250 377 Log Canoe Circle Stevensville, MD 21666 TELE: 800-518-9895 FAX: 540-665-4440 CONTRACT # TAX ID # SALES PERSON Terms QUOTE VALID ''LINE TOTAL; 52-2133636 HazMatIQ Net 30 FY 2015 DUNS # CAGE CODE POC DELIVERY ARO 80-664-7801 1 Q3Z9 Carmel Fire Dep . - Scott T LINE x 'QUANTITY'' ..PART NUMBER ` ' DESCRIPTION' '. UNIT PRICE ''LINE TOTAL; 1 3 HIQ-FRO-1 HazMatIQ First Responder Offensive Training Course - (2) 4 -Hour Sessions - Up to 30 students each session $5,950.00 $17,850.00 $500.00 discount per consecutive training day -$1,500.00 Sales Tax (if applicable) 0.00% $0.00 TOTAL $16,350.00 HazMatIQ First Responder Offensive Training incorporates the "Above the line /Below the Line" size -up system, while instructing First Responders on whether they can safely enter the Hot Zone to attempt a rescue. This is accomplished by the use of HazMatIQ FRO Smart Charts, which aid in the decision making process of whether or not it is safe to make a rescue. This 8 -hour FRO training emphasizes understanding the uses of the Stay Alive Five Meters (Radiation meter, 4 -gas meter and Temperature Gun) and Reagent Papers (pH and F papers). to assure their safety when choosing to enter the hot zone. 1. Provides training on transportation containers, for both highway and railway. 2. Trains First Responders on the HazMatIQ FRO charts (cheat sheets) 3. Provides training on the meters and reagent papers that are required to incorporate this life saving system. a. These meters will also provide invaluable information to your responders who routinely respond to emergencies involving, flammable liquids and gases, oxygen deficient environments, corrosive materials, carbon monoxide, and chemical reactions. 11 your department responds to Hazardous materials incidents, these tools are essential to both the safety of your department members and the safety of your community. 4. Equips and trains your responders on the use of the NIOSH pocket guide. Currently First Responders are trained only on the DOT Emergency Response Guidebook (ERG) that provides limited on information needed to make a "Go or No Go" decision. EXHIBIT A 2 vF Z NOTES: The above price includes class materials for 60 students, instructor fees, travel expenses and all other related costs.