HomeMy WebLinkAbout249385 09/09/15 E, 4. CITY OF CARMEL, INDIANA VENDOR: 237300
b a ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $ ....'349.61"
r_ ?� CARMEL, INDIANA 46032 7250 N KEYSTONE AVE CHECK NUMBER: 249385
INDIANAPOLIS IN 46240 CHECK DATE: 09/09/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359000 188223 349.61 SPECIAL PROJECTS
PERM,7250 North Keystone Ave. ° (317) 536-2022
Indianapolis, IN 46240 , FAX (317)222-3853
www.PTRINC.com
RENTED, TO JOB LOCATION, TICKET,:#
CITY OF CARMEL—TREASURER OFCE CARMEL FIRE DEPT Res# 140814
1 CIVIC SQUARE 1 CIVIC SQ Con# 188223
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/..ID #,: V Co' .' PHONE DATE TIME,
AR-97 W (317) 571-2495 OUT 08/26/15 PM KM
F (317) 844-3498
.r .• �A? /JOEI—V RECEIVED BY
LJ CARMEL XIANGYANG SANDRA LONG-418.1854 DUE 08/28/15 PM KM
CONTRACT Charge for 1.00 Day(s) Page: 1
QTY ITEM DAY EXT AMT NET AMT
Rental Text BILLING — ATTN: MAYORS OFFICE
DEL: ANYTIME 8/26 CALL 1ST! !
PU: ANYTIME 8/28 CALL 1ST! !
CONTACT CHIEF BOB HENSLEY ON DELIVERY
****NO SU/TD****
13 8242-0000 TABLE 6' BANQUET 6.00 78.00 78.00
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES — FEES WILL BE ASSESSED
75 8226-0000 CHAIR WOOD PLAIN P* 1.50 112.50 112.50
13 5541-0000 TABLECLOTH RED 120X60 6.00 78.00 78.00
HANGER REPLACEMENT FEE: $1.00 EACH
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
1 46032 CARMEL P/D-32 65.00 65.00
----- Payments ------
No Payment Made
I
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832. RENT 268.50
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X SALES 65.00
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 DMG WAIVER 16.11
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. ADDL TAX 0.00
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0.00
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the DEPOSIT 0.00 TOTAL PAID 0.00
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee. EST AMT DUE 349.61
TOTAL DUE 349.61 25—AUG-15 11:59:02
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800-862-2463•Form#14421
Terms and Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee
understands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this rim constitutes a material breach of
Lessee's obl ations under this contract.Time's of the essence in the.agreement Any extension must,at Lessor's election be mutually agreed upon in:w,rting. „
3. RETUR OF.EQUIPMENT,At hs termination of this 4greerrle ;Levee shall return all Equip€r;ert:lo L6sso s Prernises gitrin Lessor's reguiar!?usi ass:h6l Urs,in If condi
tion and repairas:where dell red t Lessee.subject only to reasonable aaea and Lessee shall ria%bl °for SII damages its or lass of the Equipment occuir fng becarls�it was
not returned within L SSQK` e U!"ui buss less hours,If Less jigs agreed:ttr defiye<_eouiorrlent to Lessee 3r;tto pig spin gts4ptr,errt from Lessee,Lessee Snell be resprf nAte,for
all losses or damage to Edu.ipmrir r;om tunic of delivery to 1, —and until Kicked tip'y Lessor.
4. PARTIES.As used in this R,.ntal Agreement,the terms Lessor'and we"shall mean PTR,Inc.dibia Party Time Rental.The terms"Lessee'and"you"shall mean tire party
executing this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shat'defend;indemnify and hold harmless Lessor and its employees,agents,and subsidiaries,from and against all claims,ii-
abilities,losses,damages to property or otherwise,and expenses,of ever{character;whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's emplovees
and agets o;Lessee or Lessee subcttntr�ctpr,'hfjnde.inrfii H included in this exhibit shall fudude raasot%ble:attorney's fees paid by!gsscr in,defendi,g suit and actions involving
ability covered by,the Indertnificatit�€t_provisfon iri,_f IN pgragraph.
6._.:"IME,All,equip merit rental charg`asrare fomma ot ,NOTTINIE USED.Mosl i.tsquoted de fel a.ane,daY(24 hours)charges....f e uipm..e.r..t.is riecded.{ a longer time period.
,we also have ovetkly(7 days)and monthly(28 dais)retds.
7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from
Phe used of the leased equipment.The Lessor expressly disclaims all warranties,eitr°er expressed or implied;including any implied warranties of merohantabili:y or fitness for a
particular purpose,and neither assumes nor authorizes any other person to assume for it anv liability in connection with the use of this equipment:-,he Lessee agrees to indemnify.
and hold the Lessor harmless from and against any.i laims.actions:proceed ngs,'costs.damages to property.consequential damages,loss o'income or any other incidental dam-
ages,even fhose;d8m;� g :cabsed'J ri:the negligence of the Lessor:i iuttrdi gats h y's fees,arising ouit of,oonr ted 4wrth or iesulting from the usei:of trlp a.wpl en~ i�iptuding
but not limited t(0he nianufacttrre seleofaor,delivery,possession:rise operation or return of the equipment.
8, COLLEC It N COSTS..''itis Lesseeragrees to pay all rpasoE gable coffectiol aItorriey�and court fees and ot�r.ekpenses lrvol;£d in the collection of charge or enlorooment
-f the Lessor's �ghts under thisrontrac?.
9. • REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason;Lessee agrees to discontinue its use and to notify
;Messor.Lessor;yili repair or replace the equipment%ith similar equipment in good working order if available.and if the defect is the result of normal use.Lessor is riot responsible
'or any incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entit,ement thereto.
10. DAMAGE WAIVER.A six percent(6°'0)nen-refundabie damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage:and is not to
be The da*�gevmi.vi.does rlot dotirer:damage caused by,nni5use_at$use nor doles i{cover theft.Minor da-mage'€s.refuted es daniage,`hat can be repaired
for a..r mou*{t less?than six percent(6",0 of the egt'pmer€fs rental fee.
1.1. PROT%TION OF EQU!PM NT:_ Itis tho.res�ioris'biljty„of.the Lessee to protects))eqi�!meat iibm da..ulhe.exposure to.weattspr,or_darna�a atlocpursfrom issue of equip_
rrent.The Lessee muss protect the eduipment urt;il it is returned or until the agreed pick up tune and date.
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for eq.tipment(a is repiacement cost wl en rented)for all types of theft or mysterious disappearance.Damage Waiver
does not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all:weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,
should the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control.Lessee shall still be liable for payment
Fn full of all char . ...es. ...
.::...
14. DIRTY,OR bANAGEDEWIPMENT.Lessee agrees tv pa for:an -atria e to retired equipment ret�irdless;ref cause;fix; 'pt reasonable wear and tear;while e Wpment_is out
l y y .. p 9... :
of possession �f Lessor.Lssso�?:a< o.ag des to pay a reasonable cieanir g charg&::for i#II equipmc;t returned dirty:�c6ue tentaj,charges cannot be app;ied aha:list the purchas6
or cost of repair or damageo goods:Rental Equipment damaged beyond repair will be paid for try Lessee at ReplacemcE t Cost when rented.T he cost of-repairs will be borne by
the Lessee,;whether performed by the Lessor.or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is riot covered by the foregoing Damage Waiver provision;the Lessee assumes ell risk of lass or of damage
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligatio,r of the Lessee under this Rental Agreement,including the repayment
of rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
I 6'PAYMENT TERMS.We require;a v l d.l sa;i f laSteKCsrd;American Express:cr 13iscraier.:card tui tf3er;ip make a reservafitrn udesslheaparity mrntfng:the equipment has a
'pre gcrangeti account at Party T ime`itental he ctsd€tcard nuglber shall secure tib;:rasenNation untill the date of the event.If a cr€tdit Bard;is not:pr eslfed Zit:pick-up,then a cash
sec trity deposit equal to the replaceit nt cost,ofbo ogtriprae rf s required in aodittpn tolhe rental f6
17. CANCELLATION,A party making a reservation will!be subject to a 25%canculiati<an feelf the entire reservation is cancelled�witnin tlatrty(30)days of the event.This policy
applies to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100',`0
fee.
18. DELIVER AND PICK UP.Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use or any point where extra time is
involvec.Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to delivery with a
special chargsquitted:##rite:arrni i?rtp are made aril-this ssry C ss desired:ilii delivery;crit driven?usf;halt fo4r attthcriratlori;,1#:time permits,weilii)Iry toaccorrrttrrd ate you
after quoting the p Oce On pici�i�p wherein prior arranger enfs have been rude and dquipment is not Mo*ed tloiwn and mss mbled in one sheltere f rea<tables and;hairs w`tI€
be left until the:'next dav,..virbeh a:spegial.ore.w can be scheduled.There:yili be[arj:additibnal one day rental.A knock down foe:will,result if equipment iss€ll setup.
19. PREPARATION 0 SITE=Iressee agrees to have the site upon w iirh tEi :egt ipment is to be erected,-free and Clear of all.obstacles,natural ane man-made prior to the arrival-
of the Lessors work crew.Lessee further agrees to have all tents cleared for removal prior' our arrival,All non-leased equipment and decorations shall be cleared and taken from
the site.If.he Lessee fails to do so,then Lessee shall pay all costs inva'ved for any delay,additional rental,a:.^:d all costs inc`udng collection and legal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work
crew.Lessee assumes Bull responsibility,for dam o to ail Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE
r
21. vETtlP I EAP€DOWN,Set upac€d'^r t aK down g€equipnt it is also available,dart;Tirne Ferital°rvili bl�ii:happy to quote a,charas toIi?e cuttor er:based on t^e rental item to
:be.sdt=up tc rn do h.Any equipmenttiot pre qusly scheduled:to be set up or torn�Id wn;viii 4e;assess !.sinal set up?tear dow i bliarudss lei a:triri r €rr: 5t}fee.
22: IDENTIFICATION.When picking ip rental equipment at our'ocatlon,we require a valid Indiana Sate Driver's License.For insurance purposes,tate�.e required to photocopy
the Lessee's license.
23. EQUIPMENT USE,Upon picking up or accepting delivery of eq iipment,learr%to use the item(s).tide do our best to instruct each customer on how to safely use the equipment.
Should an item not work property,please contact i.essor as soon as you have discovered the problem.We will either provide further instruction of:we will replace the item.Also,
upon p?cking up or accepting deliver,,of equipment,be sure that you have received all of the items that you reserved.Provided fiat the items are not correct or acceptable,we must
be advised imrnedia I in'oKderto;rt medy the Situation.The Lessee'Sh&It use the equipment in a careful and pro
pot i3lai](jnf:.
24. LIQUIDATED DWAGES.to III e evatii that the Lessor falls to delivery:arty e4uipment,or is unable to: rtiedy Irtob`r3rr5 fvith delivered equipment;t1e L2ssc s so€.e r sp rrsibif
ity snail t7e to refund ct the :essce the rental fee for the parf du ar equiprtj2rrt
25. SEVERABILITY.If ar,4t pros Sion of this Rental Agreement is held inval19 by a court of competent jurisdiction,it stall be cor:sidered deleted from this Re ta,Agreement,but
such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES.If the event that either party files an action in relation to this Rental Agreement,the Unsuccessful p:<rty in the action steall pay to the successful party, n
addition to all other sums that either party may be called upon to pay,a reasonable sutra for the successful party's attorney's fees.
27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR°LAC° ',PJET LINENS IN ANY BAG-mildow_will result.If there is obvious damage
sue..as:mil yr,i:xcessive stains,l�6f nr ,'or teAa s;:yqu will jse o larged the cost of the iirien:a d keep Sacha as:thougf�it were a s 1e.R.Btursr ail linens dryy triol free of;waste.
28. COOKING UNDER TENTS..Lessee.agrees nou do any,type of cooking tinder or tvith4a reasonable distance of the tet t,Lessee assumes f all responsibility and costs
4ncul'tedfgr,dernege and or cleaning expense,.t,t iI Wpsoge.to cocking processes:ti€;det.pr:,tear;tents.:.,:_: :
r3 cG 15 by Business Fa-ms b in-N:Bind.:,,.;All k g^ts rie5en-•d. 142;i Jriaus!,ar z=gid er:radUd on andlot redistribizi o.^.str;a1v prohibited.
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
08/26/15 188223 $349.61
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Party Time Rental
IN SUM OF$
7250 N. Keystone Avenue
Indianapolis, IN 46240
$349.61
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1203 I 188223 I 43-590.00 I $349.61 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Friday, September 04, 2015
1
Director, Comm ity Relations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund