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Home My WebLink About249745 09/23/15 - CITY OF CARMEL, INDIANA VENDOR: 368984 '; ONE CIVIC SQUARE INSPIRE STUDIO AND GALLERY LLC CHECK AMOUNT: $"" '5,103.60' CARMEL, INDIANA 46032 111 W MAIN STREET SUITE 120 CHECK NUMBER: 249745 +;;,,_oN�,r CARMEL IN 46032 CHECK DATE: 09/23/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 854 4359025 2,187.60 ARTS DISTRICT FESTIVA 1203 4359300 32614 08/2015 2,916.00 ART CONSULT Invoke: Carmel on Canvas September 2015 Catherine Bauder Inspire Studio and Gallery 111 W. Main St. Suite 120 Carmel, IN 46032 Telephone: (317) 517-1213 From: Cathy Bauder To: City of Carmel Dates Service Provided: September 17, 2015 Total Amount Due: $2,187.60 Description of Services Provided Provided check#1069 in the amount of$2,187.60 payable to Crush & Brew, invoice#403 for the catering costs for the Carmel on Canvas Artists Reception. REIMBURSEMENT REQUESTED. Sig ature oIS Date Catherine Bauder Inspire Studio and Gallery 111 W. Main St. Suite 120 Carmel, IN 46032 Telephone: (317) 517-1213 -, ._ .. .. .. ,.�e1CT'il'��_•>�u,,�f�3zv�.,�moncr-�a:�er^•urtica-�=nT:H=t'EI7•'{:]={�':I3fML�-'4 e c �°�°. ^.�nla o ti's<:'g�nE� .. .. ._ .. ... =. .. _. _ 1069 INSPIRE STUDo® & GALLERY LLC 111 W MAIN ST STE 120 20-7/740 CARMEL,IN 46032-2069 DATE ` �t V �CHECK"AAMOP - s G PAY � lC)�l ; �- I� n .6- i TO THE V7 ORDER OF d D a LL A R S 13` N Hunt'ngt®n �INE GEm 1VNIDItlOIIU .SINAL JJJ Ln way.__i��\' 11200 106911. eo0 71,0000 7800 0 b4,0 109844 511° INVOICE - <whcrc�pvatwn riucro cx�lt 12422 Pasture View Court DATE: September 16,2015 Carmel, IN 46033 INVOICE# 403 Phone 317-753-1208 FOR: Carmel on Canvas Artist Reception Bill To: Event Date 9/19/15 Kelli Prader City of Carmel Street Address City Zip Code Phone Mobile Phone DESCRIPTION AM• Food and beverage subtotal $ 1,455.00 Service staff $ 245.00 Delivery Charges Subtotal: $ - Rental Pieces: $ - Service Fees,Gratuity,Service Charges 487.60 NOTES: quests total. Artist receDtion 1 6-7�P TAX EXEMPT - Total 2,187.60 s e • - a •• - TOTAL :$N;yt = :'u21t87E60 e. .e If you have any questions concerning this invoice, contact John Albers,317-753-1208,johnalbers1718@gmail.com THANK YOU FOR YOUR BUSINESS! Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 09/17/15 Invoice $2,187.60 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer VOUCHER NO. WARRANT NO. Inspire Studio & Gallery, LLC ALLOWED 20 Catherine Bauder IN SUM OF $ 111 W. Main Street, Suite 120 Carmel, IN 46032 $2,187.60 ON ACCOUNT OF APPROPRIATION FOR Community Relations Gift Fund 854 PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 854 I Invoice I Arts District Festivals I $2,187.60 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, September 18, 2015 Director, Community Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund Invoke: Art Advisor August 2015 Catherine Bauder Inspire Studio and Gallery 111 W. Main St. Suite 120 Carmel, IM 46032 Telephone: (317) 517-1213 From: Cathy Bauder To: City of Carmel Dates Service Provided:August 1-31, 2015 Total Amount Due: $2,916.00 �®ascription of Services Provided This month primarily covered: i 1.) Development of Art Events: i A.) Rain on Main B.) Carmel on Canvas Rain on Main Inspected the rain barrels after the first heavy rain and discovered the paint had begun to fail on all but one of the rain barrels. Contacted Sue Maki, met with her, the store manager from r,k-rA !n Williams, and finally a regional paint specialist from Sherwin Williams to determine what had happened and how it could be remedied. Also contacted the artist that painted the on!y what she had done differently from the other artists. She disclosed her husband cured and applied an auto varnish on the barrel in an auto paint booth. Asked if that process can be applied to the rain barrels that had the failing paint, but discovered it must be done within a few hours of the paint application. Carmel on Canvas Met with Nancy Heck, Stephanie Marshall, and Kelli Prader throughout the month to assess the needs for the event. Recruited volunteers to help with the event. Worked with Stephanie on the content for the event flyers and posters. Gathered lists of artists for recruiting efforts for the paint out. Gave the lists to Stephanie for a mailing. Worked with Media Factory to design the letterhead. Had Nancy approve the letterhead design for the stationary and the envelopes. Placed the order with Media Factory for the stationary and picked it up when it was ready. Prepared a letter to solicit sponsors for the event and presented it to Nancy for review. Nancy edited the letter and approved the content after the changes had been made. Procured a mailing list from OneZone and identified potential sponsors. I prepared the approved letter, printed them, and took the sponsorship letters to City Hall to mail to about 150 potential sponsors. Looked up the phone numbers for the potential sponsors and designed follow-up campaign. Completed spreadsheets for potential sponsors (data entry). Began search for Sponsored Purchase Awards; discussed the process with area shop owners. Wrote the description of what is involved with a Sponsored Purchase Award as a solicitation device. Presented it to Nancy Heck for review and edit. She approved it after some edits had been completed. Reviewed the information on a thumb drive from the Carmel on Canvas 2014 Chairman,Jerry Points. Gave the thumb drive to Stephanie Marshall. Discussed the signs he had done from last year with Stephanie and selected the signs to be used for the 2015 event. Followed up on t-shirt design, got bids on various design possibilities, and discussed with Nancy Heck. Developed timeline and contacted Lions Club for volunteers. Continued to recruit someone to do the Children's program. Approached several artists to see if they would like to run a plein air workshop in the week prior to the event as a way to increase participation among artists. Assigned award selection to volunteer, Susan Mauck. She also offered to get lanyards for the Carmel on Canvas participants. Assigned task of measuring the 2nd Avenue NW area for the tent to Fred Ellis. Will use a series of tents for the Artists Reception. Some of the tents will be City owned pop-up tents; Stephanie will locate the City tents and check their condition. T I Si nature Date Catherine Bauder Inspire Studio and Gallery 111 W. Main St. Suite 120 Carmel, IN 46032 Telephone: (317) 517-1213 Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 08/31/15 Invoice $2,916.00 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Catherine Bauder c/o Inspire Studio and Gallery IN SUM OF $ 111 W. Main Street, Suite 120 Carmel, IN 46032 $2,916.00 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 32614 Invoice 43-593.00 $2,916.00 I hereby certify that the attached invoice(s), or ( I bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, September 18, 2015 Director, CommLgity Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund