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Home My WebLink AboutBPW-09-16-15Office of the Clerk -Treasurer City of Carmel S=IN IC OARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, SEPTEMBER 16, 2015 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE_, IS HEREBY GIVEN THAT TIIE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 16, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of the Clerk -Treasurer City of C rmel Board of Public Works and Safety Meeting AGENDA Wednesday, September 16, 2015 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the September 2, 2015, Regular Meeting 2. PERFORMANCE RELEASES a. Resolution No. BPW-09-16-15-01; Sanctuary Project 1; Storni Water Control; Lance Oakes, CESO h. Resolution No. BPW-09-16-15-04; Sanctuary at 116th Street Sections 1, 2A &4A; Builder Sidewalks; Exterior Sidewalks; Lance Oakes, CESO c. Resolution No. BPW-09-16-15-05; Indiana Association of Seventh Day Adventists; Erosion Control, On -Site Storm Water Control; Vialo Weis, Indiana Association of Seventh-Day Adventist 3. CONTRACTS a. Request for I'urchase of Goods and Services; HazMat IQ Federal Resources; (516,350.00); Offensive Training Course; Chief Dave Haboush, Carmel Fire Department 4. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use City Streets; 5K; October 3, 2015; 6:00 a.m. to 11:00 a.m.; Marcie Hoffman, Pulmonary I-lypertension Association b. Request to Use City Streets; Oktoberfcst; October 2, 2015; 1:00 p.m. to 11:00 p.m.; Vanessa Stiles, Victory Sun c. Request to Use City Streets and Gazebo; Run/Walk; October 31, 2015; 8:00 a.m. to 11:30 a.m.; James Nichols, 131 Event Productions ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 d. Request to Use City Streets; Carmel on Canvas; September 19, 2015; 8:00 a.m. to 9:00 p.m.; Stephanie Marshall, City of Carmel e. Request to Use Gazebo and Common Arca; Relay for Life; June 25, 2016; 8:00 a.m. to 11:00 a.m.; Brittney Williams; American Cancer Society f. Request to Use Council Chambers; November 3, 2015; 6:00 p.m. to 8:00 p.m.; Creekside HOA g. Request to Use City Streets; 5k Run; Various Dates; Todd Oliver, Carmel Road Racing Group 5. OTHER a. Resolution No. BPW-09-16-15-02; A Resolution of the City of Carmel Board of Public Works Amending its Facility Use Policy; Nancy 1 -Teck, Director of the Department of Community Relations b. Resolution No. BPW-09-16-15-03; A Resolution of the City of Carmel Board of Public Works Setting 2016 City Health Insurance Rates; And 16`1' Amendment to Health Insurance Plan; Barb Lamb, Director of Human Resources c. Request for Final Plat Approval; The Woods at Shelborne Section 1; Brian Robinson, Stoeppelwerth d. Request for Final Plat Approval; The Meadows at the Legacy, Section 5; Brett Huff, Stoeppelwerth e. Request for Temporary Construction Entrance; Delta Faucet; Ian Prewitt, Shiel Sexton f. Request for Open Pavement Cut/Lane Restriction ; 96th and Hazel Dell; Catherine Shipp, Yates Engineering g. Request for Road Closure/Open Pavement Cut/Pathway Closure; Grannan Grove Subdivision; Edward Fleming, Platinum Propertie h. Request for Performance Guarantee Amount Reduction; Gray Oaks Subdivision; Jeff Delello/Justin Moffitt; Gray Oaks of Carmel i. Request for Variance; 7189 Alice Paul Lane; Landscaping in Easement; Mr/Mrs Ryan j. Request for Consent to Encroach; 7189 Alice Paul Lane; Landscaping in Easement; Mr/Mrs Ryan k. Request for Grant of Perpetual Stormwater Quality Management Easement; Northview Christian Church 6. ADJOURNMENT 1 1 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, SEPTEMBER 16,2015-10:00 A.M. COUNCIL CHAMBERS / CITY HALL 1 ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Member; Lori Watson and Maly Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the September 2, 2015 Regular meeting were approved 2-0. PERFORMANCE RELEASES Resolution No. BI'W-09-16-15-01; Sanctuary Project 1: Storm Water Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-09-16-15-04; Sanctucuy at 116th Sheet Sections 1. 2A &4A; Builder Sidewalks,. Exterior Sidewalks; Board XI -ember Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-09-16-15-05; Indiana Association of Seventh Day Adventists; Erosion Control, On -Site Storm Grater Control: Board Member Burke moved to approve. Board Alember Watson seconded Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services: HazAIat 10 Federal Resources;,($16,350.00): Offensive Training Course; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTv Request to Use City Streets; 5K; October 3, 2015; 6:00 0.111. to 11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 1 1 Request to Use City Streets; Oktober/est; October. 2, 2015; 1:00 p.m. to 11:0013.717.; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets and Gazebo; Run/Walk; October 31, 2015: 8:00 0.1)1. 10 11:30 ct.nu.; Board Member Burke moved 10 approve. Board Member Watson seconded. Request approved 2-0. Request to Use Ci/y Streets; Carmel 017 Canvas: September 19, 2015; 8:00 a.m. 10 9:00 p.m.; Board Member Burke proved t0 approve. Board Alenrber Watson seconded. Request approved 2-0. Request to Use Gazebo and Common Area; Relay for Life; .June 25, 2016; 8:00 a.m. 10 11:00 a. nr.: Board Member Burke proved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Council Chambers; November 3. 2015; 6:00 p.m. to 8:00 p.m.; Board Member Burke proved to approve. Board Member Watson .seconded Request approved 2-0. Request to Use City Streets; 5k Run; Various Dates: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Resolution No. BPW-09-16-15-02; A Resolution of the City of Carmel Board of Public Works Amending its Facility Use Policy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-09-16-15-03; A Resolution of the City of Carmel Boclyd,ofPublic Works Setting 2016 City Health Insurance Rates: And 16th Amendment to Health Insurance Plan: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Final Plat Approval; The Woods al Shelburne Section 1: Board Member Burke moved 10 approve. Board Member Watson seconded Request approved 2-0. Request for Final Plat Approval; The Meadows 01 the Legacy, Section 5: Board A'lenuber Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Temporary Construction Entrance; Delta Faucet; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Open Pavement Cut/Lane Restriction ; 96`r' and Hazel Dell: Board Member Burke proved to approve. Board Member 14'alson seconded Request approved 2-0. Request for Road Closure/Open Pavement Cut/Pathway Closure; Grcrnnan Grove Subdivision; Board Member Burke proved 10 approve. Board Member Watson seconded. Request approved 2-0. 1 1 Request for Performance Guarantee Amount Reduction; Gray Oaks Subdivision; Board Member Burke moved to approve. Board Member 617alson .seconded. Request approved 2-0. Request for Variance; 7189 Alice Paul Lane; Landscaping in Jta.senrenl; Board Member Burke moved to approve. Board Member Watson seconded Request' approved 2-0. Request for Consent to Encroach; 7189 Alice Pard Lane: Landscaping in Ectsemerrl; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request. for Grant of Perpetual Slornnvaler °utility Adtmagemenl Easement; Board Member Burke moved to approve. Board Member Watson .seconded. Request approved 2-0. ADD-ON Assistant City Attorney Jon Oberlander requested /o add on /u'o contracts for the Fire Department; Request For Purchase of Goods and Services: ESO Solutions; (52,200.00): Maser Service Agreement: Board Member Burke moved to add item to agenda. Board Member Watson seconded. Item added 2- 0. Board Member Burke moved to approve. Board Menrher Watson seconded. Request approved 2-0. Request For Purchase of Goods and Services; Pierce Manu fctcturing: (51,049,138.00): Two Fire Mucks: Board Member Burke moved to add item to agenda. Board Member Watson .seconded. Item added 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Steve Engelking Requested to Add on 0 Facility Use Request; Request Use City Streets; Neighborhood Party; Brookshire North; Board Member Burke proved to add item to agenda. Board Member Watson .seconded. Item added 2-0. Board Member Burke moved to approve. Board 'Wernher Watson seconded. Request approved 2-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:06 a.nr. 4._rY)?" Diarur L. Cordray, IA'1 ' Clerk -Tree rarer Clerk -Treasurer Approved ( 1— N1a}r James Brainard ATTES : &1L %1,z_ Diana L. Cordray, 1AMC U-rk-Treasurer