250289 10/07/15 y us.Coq*
F, CITY OF CARMEL, INDIANA VENDOR: 368984
d °l ONE CIVIC SQUARE INSPIRE STUDIO AND GALLERY LLC CHECK AMOUNT: $*****2,916.00*
o CARMEL, INDIANA 46032 111 W MAIN STREET SUITE 120 CHECK NUMBER: 250289
CARMEL IN 46032 CHECK DATE: 10/07/15
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DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359300 32614 2,916.00 ART CONSULT
Invoice:
Art Advisor
September 2015
Catherine Bauder
Inspire Studio and Gallery
111 W. Main St.
Suite 120
Carmel, IN 46032
Telephone: (317) 517-1213
From: Cathy Bauder
To: City of Carmel
Dates Service Provided: September 1-30, 2015
Total Amount Due: $2,916.00
Description of Services Provided
Carmel on Canvas
Met with Nancy Heck, Stephanie Marshall, and Kelli Prader throughout the month to assess the
needs for the event. Continued to recruit volunteers through the Lions Club, retirement
communities, Art Galleries, and various City of Carmel Departments to help with the event.
Worked with Stephanie on the content for the event flyers and posters.
Delivered sponsorship solicitation letters to City Hall for mailing.
Followed up potential sponsors for Sponsored Purchase Awards; discussed the process with
area shop owners. Encountered a lot of interest in the concept and collected checks from Joe's
Butcher Shop, Canine Cloud Nine, and Woodland Terrace. The Foolery and Frame Designs
donated gift certificates, while Prizm Art Supply Store and Scotty's Brew house donated gift
cards. Inspire Studio & Gallery donated name tags, lanyards, and award ribbons & medals.
Worked with Nancy Heck &the Wilkinson Brothers for the final T-shirt design.
Ordered T-shirt's, selected and ordered awards.
Approached several artists to see if they would like to run a plein air workshop in the week
prior to the event as a way to increase participation among artists.
Measured the 2"d Avenue NW area for the tent. Ordered tent, tables, chairs, linens, and lights
from American Party in Kokomo.
Distributed posters &flyers to various schools, Indianapolis Art Center, Art Institute of
Indianapolis.
Prepared Carmel on Canvas plan of action.
Ordered & picked up the stamp for canvases.
Contacted Media Factory regarding tote-bag printing; picked up printed tote-bags from Media
Factory when they were ready, brought them to Inspire Studio & Gallery to store until needed,
and stuffed the tote-bags with various items.
Contacted Anne Blair Brown to judge the paintings and arranged transportation from her hotel
to the Artist Reception for judging. Submitted the invoice to the City of Carmel for her
payment.
Developed site plan.
Found a sponsor, the Carmel Arts and Design District Gallery Association, for the wine/beer to
be served at the Artist Reception and arranged payment to caterer for wine/beer. Paid caterer
& submitted invoice to the City of Carmel for reimbursement.
On Friday, September 181h I prepared registration area, picked up water to be used as tent
weights, set-up signs, supervised numerical spreadsheet, supervised artists registrations,
registered artists after volunteers had left, handed out T-shirts & bags as needed, supervised
volunteers, assisted artists with their paintings.
On Saturday, September 19th I picked up coffee and donut holes, set-up signs, briefed
volunteers, and I supervised the registration process. I assigned & supervised volunteers in the
site and tent set-up,transporting microphone & sound equipment. I helped with placement of
tables, tablecloths, chairs according to the site plan previously designed. Due to the inclement
weather some adjustments were needed.
Directed artists' set-up for their paintings to be judged; supervised artists display for judging
and Sponsored Purchase Awards. Identified the paintings for the purchase awards with colored
stickers. Advised the Sponsors which paintings were available for their consideration for their
award.
I accompanied Anne Blair Brown, the Judge, as she determined winners. The winners were
listed on the Award Presentation sheet given to me by Nancy Heck.
Introduced Ron Carter to begin the Award Presentation, then I introduced the Judge, Anne Blair
Brown. I handed the envelopes with the W-9's to the Award Winners and later gave all the
registration forms to Nancy Heck.
Answered questions from the public and handled issues from the participants. After the
presentation was over, I moved items to Inspire for pick-up on Monday, September 21St
Also assisted in the clean-up of the location.
On Sunday, September 201h I registered artists for the Quick Paint and stamped canvases.
Announced the start of the Quick Paint on a microphone & sounded the horn at 12:OOnoon.
Accompanied the Judge for the Award Presentation. Gave the money& registration forms to
Nancy Heck.
Asked winning artists to complete the missing items on the W-9 forms. Gave a W-9 form to
Anne Blair Brown. Displayed the Quick Paint winning paintings and cleaned up the area.
Post Event
Prepared & submitted invoice for Judge (Anne Blair Brown) fee, prepared letter to thank
Sponsors & Participants and submitted the letter to Nancy Heck for approval.
Prepared preliminary report stating steps done to facilitate planning next year. Reviewed and
discussed observations with Steering Committee. Made recommendations for improvement
for future events.
Followed up on missing W-9 information.
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Si nature
Date
Catherine Bauder
Inspire Studio and Gallery (� ( p f
111 W. Main St. `� `
Suite 120 S 00
Carmel, IN 46032 _ vn �O ���/1t
Telephone: (317) 517-1213
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
09/30/15 Invoice $2,916.00
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Catherine Bauder
c/o Inspire Studio and Gallery IN SUM OF$
111 W. Main Street, Suite 120
Carmel, IN 46032
$2,916.00
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
32614 Invoice 43-593.00 $2,916.00 I hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, October 05,2015
r "
Director, Community Relations/Economic evelopment
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund