HomeMy WebLinkAboutCRC-10-21-15 CARMEL REDEVELOPMENT
COMMISSION AGENDA
WEDNESDAY, October 21, 2015 —6:30 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. PLEDGE OF ALLEGIANCE
2. PRESENTATION OF ENERGY DISTRICT REPORT
3. APPROVAL OF MINUTES
a. September 16, 2015
4. FINANCIAL MATTERS
a. Cash Flow Report
b. Update on Outstanding Receivables
c. Approval of Claims
d. Special Matter
1. Action Item #1: Approval of Change Orders
5. EXECUTIVE DIRECTOR REPORT WITH UPDATE ON PROPERTIES
6. COMMITTEE REPORTS
a. Finance Committee
b. Architectural Review Committee
7. OLD BUSINESS
8. NEW BUSINESS
9. OTHER BUSINESS
10. EXECUTION OF DOCUMENTS
NEXT REGULAR MEETING: Wednesday,November 18,2015,6:30 p.m.
11. ADJOURNMENT
CARMEL REDEVELOPMENT COMMISSION
October 21,2015—6:30 p.m.
Council Chambers/City Hall/One Civic Square
Commissioners' Notes
Discussion Matter
Call to Order
1. Pledge of Allegiance
2. Presentation of Energy District report
3. Approval of Minutes
a. September 16,2015
4. Financial Matters
a. Cash Flow Report
• The EOM September balance:
o Cash -$3,878,441
o Cash and Restricted Funds-$8,971,115
b. Update on Outstanding Receivables
c. Approval of Claims
The invoices submitted for approval by category are as follows:
• Non-operating Expenses: $575,050.48
d. Special Matter
i. Action Item#1: Approval of Change Orders
5. Executive Director Report with Update on Properties
6. Committee Reports
a. Updates, if applicable,will be presented by the committees at the meeting.
Requirements:None at this time.
7. Old Business
8. New Business
9. Other Business
10. Execution of Documents
a. Next Regular Meeting: Wednesday,November 18,2015,6:30 p.m.
11. Adjournment
1
CRC Meeting, October 21, 2015
CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday,
October 21, 2015
ATTENDANCE:
President Bill Hammer Present
Vice President Dave Bowers Present
Secretary Jeff Worrell Not Present
Treasurer Diana Cordray Not Present
Member Bill Brooks Present
Member Robert Dalzell Present
Member Michael Kerschner Present
Executive Director Corrie Meyer Present
Office Manager Michael Lee Present
Legal Consultant Karl Haas Present
President Bill Hammer called the meeting to order at 6:40 p.m.
The Pledge of Allegiance was said.
Presentation of Energy District Report
Mark Spurr provided a presentation and summary of FVB Energy's findings regarding the
feasibility of a District Energy System serving Midtown. Discussion ensued. No action was
taken.
Mr. Hammer excused himself from the rest of the meeting and handed the gavel over to Vice
President Dave Bowers.
Approval of Minutes
September 16, 2015: Mr. Brooks moved to approve, seconded by Mr. Dalzell. Unanimously
approved.
Financial Matters
Mr. Lee stated the Commission's end of the month September balance totaled $3,878,441 and,
including the reserves, was $8,971,115.
Mr. Lee said the outstanding receivables are the reimbursement amounts from the Project Blue at
approximately$14,000.
Approval of Claims
Mr. Lee requested the Commission approve non-operating invoices in the amount of
$575,050.48. Mr. Dalzell moved to approve payment of the non-operating invoices in the amount
of$575,050.48, seconded by Mr. Brooks. Pass unanimously.
Approval of Change Orders
Mrs. Meyer presented and gave background on one change order for Midwest Constructors in the
amount of$27,756.00. The set of change orders incorporates all the scope of work that is
intended to be completed on the project. These include 1)Addition of sod on west side of Mezz
building for $647.00,2)Additional spoil remover at south boundary for $1,573.00, 3)
Procurement of casting/structure for Calumet at$453.00, 4)Addition of flowable fill beneath
Monon Trail at Monon connector for $620.00, 5)Changes to ADA access ramp at SW corner for
$3,400.00, 6)Addition of handrails for$10,384.00, 7)Removal of bad soil and replacing with
topsoil and seeding for $8,178.00 and 8) Change to storm sewer material for$2,501.00. Mr.
Brooks moved to approve the change orders for the Mezz project per State Board of Accounts
1
CRC Meeting, October 21, 2015
requirements in the amount of$27,756.00 payable from 902 Funds. Seconded by Mr. Dalzell and
approved unanimously.
Executive Director Report with Update on Properties
Mrs. Meyer gave updates on the following projects: the Park East parking garage, the Mezz,
Sophia Square, The Palladium dome and landscaping, the former Party Time site, and Midtown.
Committee Reports
Mr. Bowers stated the Finance Committee did not meet.
Mr. Dalzell stated the Architectural Review Committee did meet and reviewed site work projects
for City Center, and established a bid package that will go out at the end of the year.
Old Business
None at this time.
New Business
None at this time.
Other Business
None at this time.
Adjournment
Mr. Dalzell moved the meeting be adjourned pending the execution of documents and seconded
by Mr. Brooks. The meeting was adjourned at 7:36 p.m.
The next regularly scheduled meeting is Wednesday,November 18, 2015 at 6:30 p.m.
An executive session was held prior to the public meeting in which the purchase or lease of real
property was discussed. The Commission hereby certifies that no subject matter was discussed in
the executive session other than the subject matter specified in the public notice.
2