HomeMy WebLinkAboutBPW-10-07-15Office of the
Clerk -Treasurer
City of Carmel
Board of Public Works and Safety Meeting
AGENDA
Wednesday, October 7, 2015 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the September 16, 2015, Regular Meeting
2. BID -QUOTE OPENING/AWARDS
a. Bid Opening for the 2015 -Street Trucks; Dave Huffman, Street Commission
b. Bid Opening for the Illinois Street Extension Mitigation Project; Jeremy Kashman_
City Engineer
3. PERFORMANCE RELEASES
a. Resolution No. BPW-10-07-15-01; Stafford Place; Erosion Control; Ty Rinehart,
Dress Homes
b. Resolution No. BPW-10-07-1.5-03; Long Ridge Estates; Erosion Control; Kenneth
Brasseur
c. Resolution No. 13PW-10-07-15-05; Westmont; Water Main; John Dully, Director of
the Department of Utilities
d. Resolution No. BPW-10-07-15-07; Cherry Creek Estates; Interior Sidewalks; Tim
Berry, Platinum Properties
e. Resolution No. 13PW-10-07-15-08; Tom Wood; Erosion Control; Tim Gray, CPM
4. CONTRACTS
a. Request for Purchase of Goods and Services;Yardberry Landscape; CO #1; (-
1,680.60); 106t1i Street Drainage Improvements; Jeremy Kashman, City Engineer
b. Request for Purchase of Goods and Services; Crossroad Engineers; (5100,000.00);
On Call Drainage Improvement; Jeremy Kashman, City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
c. Request for Purchase of Goods and Services; Vive Exterior; ($7,848.00); Snow
Removal City Hall; Dave Huffman, Street Commissioner
d. Request for Purchase of Goods and Services; A&F Engineering; ($95,200.00);
116th and Gray Roundabout; Jeremy Kashman, City Engineer
e. Request for Purchase of Goods and Services; Graham Research Consultants;
($5,000.00); Instructional Speaker at Northview Church; Chief Dave Haboush,
Carmel Fire Department
f Request for Purchase of Goods and Services; MEG & Associates; Additional
Services; (53,000.00); Event Planning; Nancy Heck, Director of the Department of
Community Relations
g. Request for Purchase of Goods and Services; Fluid Waste Services; ($20,000.00);
Stormwater Program; Jeremy Kashman_ City Engineer
5. REQUEST TO USE CITU STREETS/PROPERTY
a. Request to Use City Streets; 5K; October 24, 2015; 8:00 a.m. to 10:00 a.m.; Cannel
Education Foundation
b. Request to Use Gazebo, Common Area; Japanese Garden; Wedding; September 3,
2016; 6:00 a.m. to Midnight; Rehearsal; September 2, 2016; 1(1:00 a.m. to Noon;
Natosha Daley -
c. Request to Use City Street; Oktoberfest; October 10, 2015; 3:00 p.m. to Midnight;
Cindy Schleich
d. Request to Use Reflecting Pond; Wedding; July 2, 2016; Noon to 3:00 p.m.;
Rehearsal; Julyl, 2016; 6:00 p.m. to 7:00 p.m.; Tamara Wertz
e. Request to Use Caucus Room; Meeting; November 9, 2015; 6:30 p.m. to 8:30 p.m.;
Nancy Whitfield, Westpark
f. Request to Use City Streets; Run; November 28, 2015; 3:00 p.m. to 5:30 p.m.; Todd
Oliver
(=. Request to Use Council Chambers; Meeting; Various Dates; Daylily Society
6. OTHER
a. Resolution No. BPW-10-07-15-04; A Resolution of the Board of Public Works and
Safety; Regarding the Third Party Transfer of Real Property; Jeremy Kashman,
City Engineer
b. Resolution No. BPW-10-07-15-09; A Resolution of the Board of Public Works and
Safety; Requesting the Financing, Construction and Dedication of Certain
Infrastructure or other Inquiet Zone Improvements in Lieu of and as Credit
Against the Payment of the Parks and Recreation Impact Fees; (5300,588.00);
Sunrise on the Monon; Mike Hollibaugh, Director of the Department of Community
Services
c. Request for Variance; 645 West Carmel Drive; Kevin McAndrews, Atapco Carmel
d. Request for Variance; 13474 Salamone Way; Dustin Morris
e. Request for Variance; 14124 James Dean Drive; Karen Klein
f Request for Variance; 14131 James Dean Drive; Kathryn Zeller
g. Request for Variance; 2000 e. 109th; Eric/Judy Hurst
h. Request for Consent to Encroach; 645 West Carmel Drive; Kevin McAndrews,
Atapco Carmel
i. Request for Consent to Encroach; 13474 Salamone Way; Dustin Morris
j. Request for Consent to Encroach; 14124 James Dean Drive; Karen Klein
k. Request for Consent to Encroach; 14131 James Dean Drive; Kathryn Zeller
1. Request for Consent to Encroach; 2000 E. 109th Eric/Judy Hurst
m. Request for Secondary Plat; Sunrise on the Monon; Gregory Ilko, CrossRoads
Engineers
n. Request for Replat of Part of Block D Village of Westclay Section 3004 — Village
Center Part 1; Ashley Bedell, Putle Group
0. Request for Replat of Lots 19-23 The Reserve at Spring Mill Section 1; Trent
Newport; CrossRoads Engineers
p. Request for Stormwater Technical Variance; Liberty Fund; David Huffman,
Enverity Engineering
q. Request for Stormwater Technical Variance; Lakes at Towne Road Section 3;
Duane Sharrcr; Weihe Engineers
r. Request for Stormwater Technical Variance; Butler Maserati Alfa Romeo Fiat;
Austin Tracey, American Structurepoint
s. Request for Stormwater Technical Variance; Bear Creek Section 2; David Marks,
William Creek Consulting
t. Request for Stormwater Technical Variance; CETGO; 146'x' and Gray; Austin
Tracey; American Structurepoint
u. Request for Dedication of Right of Way; Penske Chevrolet; Thomas Schnilt, D.
Young Chevrolet
v. Request for Dedication of Right of Way; Rose Development Carmel; Warren Rose,
Edward Rose Development
w. Request for Open Pavement Cut/Lane Restriction; 11635 Clay Center; Vectren
Energy
x. Request for Lane Restriction; Guilford Avenue/West Carmel Drive; Duke Energy
y. Request for Grant of Perpetual Stormwater Quality Management Easement;
Thomas Schmitt, D. Young Chevrolet;
z. Request for Grant of Perpetual Stormwater Quality Management Easement; DDC
Hotels
aa. Request for Water Reimbursement Agreement; 4148 96'x' Street LLC; John Duffy,
Director of the Department of Utilities
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, OCTOBER 7, 2015 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson
MINUTES
Minuses for the September 16, 2015 Regular meeting were approved 2-0.
BID -QUOTE OPENING/AWARDS
Bid Opening for the 2015 -Sheet Trucks; Board Member Burke opened the bids and read aloud:
Company Amount
Torn Wood No bid amount
Pearson Ford 5265,694.00 with Trade in 5281.694.00 without Trade in
Hare K Son 5103„638.00 with Trade in 5118.138.00 without Trade in
Don hinds 5255.570.14 with Trade in 5270,100.14 without Trade in
The bids were given to Dave llrffinan, Streets Commissioner for review and reconnnendation.
Bid Opening for the Illinois Street Extension Mitigation Project; Board Member Burke opened the bids
and read aloud:
Company Amount
Cardno S 816.906.64
William Creek S 895.231.00
3 ardherry Landscape 51, 717.040.00
Morphey Construction 5 829,520.00
The bids were given to Jeremy Kashman, City Engineer for review and recommendation.
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PERFORMANCE RELEASES
Resolution No. BPW-10-07-15-02; Stafford Place: Erosion Control: Board Member Burke proved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-10-07-15-03; Long Ridge Estates: Erosion Control: Board Member Burke proved
to approve. Board 'Wernher Watson seconded. Request approved 2-0.
Resolution No. BPW-10-07-15-05; Westmont; Water Main; Bond Member Burke mored to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-10-07-15-07; Cherry Creek Estates; Interior Sidewalks, Board Member Burke
proved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-10-07-15-08: Tom FVood: Erosion Control: Board Member Burke proved 10
approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services: }'ardberry Landscape; CO #1: (-I,680.60); 106i0i Street
Drainage improvements; Board Member Burke proved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services: Crossroad Engineers: (5100, 000.00); On Call Drainage
Improvement; Board Member Brn•ke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Vire Exterior; (57,848.00): SHOW Removal City Hall;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Regues7,for Purchase offloads' and Services; A&E Engineering; (595,200.00); 116`x' and Gray
Roundabout; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase offloads and Services; Graham Research Consultants; (55.000.00);
Instructional Speaker at Northview Church; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; MEG & Associates: Additional Services; (53,000.00):
Event Planning; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase 0f Goods and Services; Fluid Waste Services; (520.000.00); Stornrwater
Program; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
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REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Streets; 5K: October 24, 2015; 8:00 a.m. to 10:00 a.m.; Carmel Education
Foundation: Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Gazebo, Connnon Area; Japanese Garden: Wedding: September 3, 2016; 6:00 a.rn. to
Midnight; Rehearsal: September 2, 2016: 10:00 a.nr. to Noon: Natosha Daley: Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Sheet; Oktoberfesl; October 10, 2015: 3:00 p.nr. to Midnight: Cindy Schleich;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request 10 Use Reflecting Pond: Wedding:.July 2, 2016: Noon to 3:00 p.nu.; Rehearsal; Jtdyl, 2016:
6:00 p.777.10 7:00 p.m.; Tamara Wertz; Board Member Burke proved to approve. Board Member
Watson seconded Request approved 2-0.
Request to Use Caucus Room: Meeting: November 9. 2015: 6:30 p.nu. to 8:301).177.; Nancy Whitfield,
Westpark: Board Member Burke moved to approve. Board Member !liaison seconded. Request
approved 2-0.
Request to Use City Sheets; Run; November 28, 2015: 3:00 p.n. to 5:30 p.m.; Todd Oliver: Board
Member Burke proved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Council Chambers: Meeting: Various Dates; Daylily Society; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
Resolution No. BPW-10-07-15-04; t1 Resolution of the Board of Public Works and Safety: Regarding
the Third Party Transfer of Real Property: Board Member Burke moved to approve. Board Member
Watson .seconded. Request approved 2-0.
Resolution No. BPW-10-07-15-09, A Resolution of the Board of Public Works and Safety: Requesting
the Financing Construction and Dedication of Certain brfastructtrre 01' other Impact Zone
Improvements' in Lieu of and as Credit Against the Payment of the Parks and Recreation Impact Fees;
(5300,588.00); Sunrise 077 the Monon; Board Member Burke proved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Variance: 645 West Carmel Drive; Board Member Burke proved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Variance: 13474 Salamone Way. Board Member Burke proved to approve. Board Member
Watson seconded Request approved 2-0.
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Request for Variance; 14124 James Dean Drive; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Variance; 14131 James Dean Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; 2000 e. 109xx'; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request far Consent to Encroach: 645 Nest Ccnlmel Drive; Board Member Burke proved to approve.
I3oard Member Watson seconded Request approved 2-0.
Request for Consent to Encroach: 13474 Salanone ITcrn: Board Member Burke moved to approve.
Board Member Watson .seconded. Request approved 2-0.
Request for Consent to Encroach; 14124 dames Dean Drive: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 14131 James Dean Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 2000 E. 109`x'; Board Member Burke moved to approve. Board
Member Watson .seconded Request' approved 2-0.
Request for Secondary Plat; Sunrise on the Motion; Board Member Burke proved to approve. Board
Member Tizatson seconded. Request approved 2-0.
Request for Replal of Part of Block D Village of Westclay Section 3004 — Village Center Part 1: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Replan of LOIS 19-23 The Reserve a/ Spring Mill Section 1: Trent Newport, CrossRoads
Engineers
Request for Slorrnwater Technical Variance; Liberty Fund: Board Member Burke proved to approve.
Bonn! Member Watson .seconded Request approved 2-0.
Request for Stornrwaler Technical Variance; Lakes at Towne Road Section 3; Board Member Burke
proved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwaler Technical Variance; Butler Maserati Alfa Romeo FM, Board Member Burke
proved to approve. Board Member Watson seconded. Request approved 2-0.
Request fiy Stormwater Technical Variance; Bear Creek Section 2; Board Member Burke proved to
approve. Board Member Watson seconded Request approved 2-0.
Request Jor Stornrwater Technical Variance; GETGO; 146`x' and Gray: Board Member Burke moved to
approve. Board Member Watson .seconded. Request approved 2-0.
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Request for Dedication of Right of Way: Penske Chevrolet: Board Member Burke mored to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Dedication of Right of Way: Ro.se Development Carmel; Board Member Brake moved to
approve. Board Member Watson seconded. Requea7 approved 2-0.
Requestfor Open Pavement Cru/Lane Restriction; 11635 Clay Center; Board 'Wernher Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Lane Restriction; Guillbrd Avenue/West Carmel Drive; Board Member Burke moved to
approve. Board Member Watson .seconded. Request approved 2-0.
Request for Grant of Perpetual Stornnrcrter Ouality Management Easement; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Reques7 for Grant of Perpetual Stornmm ier Quality Management Easement; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request fbr !Pater Reimbursement Agreement; 4148 96" Street LLC: Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
ADD-ON
Request to Close Sidewalk: Cannel Antique Mall —Main Street: Board Member Burke moved to add
item to agenda. Board Member Watson seconded hem added 2-0. Board Member Brake moved to
approve. Board Member Watson seconded Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:12 a.rr;
Approved
ATTEST:
zona L. Contra)), 14{14%— Clerk -1 reasurer
Rf o Jlames`Brainard
iancr L. Cordrery, 141
Clerk -Treasurer