HomeMy WebLinkAboutBPW-09-02-15Office of the
Clerk -Treasurer
City of Carmel
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, SEPTEMBER 2, 2015
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN TIIAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
SEPTEMBER 2, 2015 AT 10:00 A.M. IN THE COUNCiL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF "[PIE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL INDIANA 46032 317/371-2414
Office of the
Clerk -Treasurer
City of C
(4
rmel
Board of Public Works and Safety Meeting
AGENDA
Wednesday, September 2, 2015 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the August 19, 2015, Regular Meeting
2. 131D AWARDS/QUOTES
a. Request to Reject Quotes for the 2015 Additional Mowing ; Dave Huffman, Street
Commissioner
b. Request to Reject Bids for the 2015 Pavement Traffic Markings; Dave Huffman,
Street Commissioner
c. Bid Acceptance Clarification for the 2015 Pumper Trucks bid accepted at the
BPW meeting on August 5, 2015; Chief David l-laboush, Carmel Fire Department
3. CONTRACTS
a. Resolution No. BPW-09-02-15-01; A Resolution of the City of Carmel Board of
Public Works Acknowledging Receipt of Contract; Sister City Education
Exchange 1'rogram; Mayor James Brainard
b. Resolution No. BPW-09-02-15-02; A Resolution of the City of Carmel Board of
Public Works Acknowledging Receipt of Contract; Mobile Stage Agreement;
Mayor James Brainard
c. Request for Purchase of Goods and Services; Bartlett Tree Experts; (525,000.00);
Tree Removal; Mike Hollibaugh, Director of the Department of Community Services
d. Request for Purchase of Goods and Services; Verizon; Dave Huffman, Street
Commissioner
e. Request for Purchase of Goods and Services; Agreement for Loan and Display of
Sculpture; Mayor James Brainard
f Request for Purchase of Goods and Services; Lewis & Kappes Letter of
Engagement; Ashley Ulbricht, Assistant City Attorney
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571.2414
4. Request to Use City Streets/Property
a. Request to Use City Streets; Cookout; September 12, 2015; 3:00 p.m. to 10:00
p.m.; Lakewood Gardens Neighborhood
b. Request to Use Center Green; Band Festival; September 19, 2015; 1:00 p.m. to
8:00 p.m.; Carmel Celebration of Bands
c. Request to Use City Streets; Block Party; September 5, 2015; 4:30 p.m. to 11:00
p.m.; Julie Curry
d. Request to Use Council Chambers; Meeting; December 2, 2015; 6:00 p.m. to 9:00
p.m.; Michelle Krcmery
e. Request to Use City Streets; Half Marathon; December 12, 2015; 9:30 a.m. to 1:30
p.m.; 131 Event Productions
f. Request to Use Council Chambers; Meeting; October 15, 2015; 6:00 p.m. to 9:00
p.m.; Barbara Brooks
5. OTHER
a. Request for Secondary Plat; Hazel Dell Corner Lot 2; Tyler Comstock, American
Structurepoint
b. Request for Secondary Plat Approval; Ashmoor Development SW Corner West
131st and Shelborne; Eric Gleissncr, CivilSite Group
c. Request for Recreational Path Closure; Ditch Road from 136th to 140; Kyle
Green, Green Tree Services
d. Request for Street Closure, Open Pavement Cut, Sidewalk Closure; 661, 665, 671
2i' Avenue NE; Steve Hartley, 20/20 Excavating
e. Request for Lane Restriction; 2019 West 136th; D'mon Williams, Duke Energy
I. Request for Perpetual Storm Water Quality Management Easement; Liberty Fund
Headquarters; Chris Tally, Liberty Fund
g. Request for Performance Bond Reduction; Laura Vista Estates; Christopher Dobbs,
Old Hickory Insurance
h. Request for Entrance Detail Standard Variance; Gray Road; CETGO Gas
Station; Bradley Schrage, American Structurepoint
6. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, SEPTEMBER 2, 2015-10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order al 10:01 a.nr.
MEMBERS PRESENT
Mayor Brainard, Board Alenrber; Lori Watson and Mary Ann Burke. Deputy Clerk: Sandy Johnson
MINUTES
Minutes fin. the August 19, 2015 Regular meeting were approved 3-0.
BID/QUOTES OPENINGS/AWARDS
Request to Reject Quotes for the 2015 Additional Mowing ; Rejection of Ouoles noted for the record
Request to Reject Bids for the 2015 Pavement Traffic Markings; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Bid Acceptance Clarification fin. the 2015 Pumper Trucks hid accepted at the 13PW meeting on August
5, 2015; Chief David Haboush addressed the Board and requested the Bid Award be placed in the
minutes for the amount of 51,049,138.00from fierce Manufacturing without a trade-in. Lease
Schedule 20 is null and void. Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
CONTRACTS
Resolution No. BPW-09-02-15-01; A Resolution ofihe City of Carmel Board of Public Works
Acknowledging Receipt of Contract: Sister City Education Exchange Program,- Board Member Burke
proved lo approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-09-02-15-02: A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Mobile Stage Agreement; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services: Barden Tree Experts; (525,000.00): Tree Removal;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
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Request for Purchase of Goods and Services: Verizon; Dave Nuffrncm. Street Cornnrissioner
Request for Purchase of Goods' and Services: Agreement for Loan and Display of Sculpture; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Lewis & Kappes Lefler of Engagement; Board Member
Burke moved.lo approve. Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Sheets; Cookout; September 12, 2015; 3:00 p.m. to 10:00 p.m.; Lakewood
Gardens Neighborhood; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use Center Green; Band Festival; September 19. 2015; 1:00 p.nr. to 8:00 p.m.; Carmel
Celebration of Bands.; Board Member Brake moved /o approve. Board Member Watson .seconded.
Request approved 3-0.
Request to Use Cit, Sheets; Block Party, September 5, 2015: 4:30 p.m. to 11:00 p.nr.:.Iulie Curry:
Board Member Burke moved to approve. Board Member J-Valson seconded Request approved 3-0.
Request to Use Council Chambers; Meeting; December 2. 2015; 6:00 p.m. to 9:00 p.m.; Michelle
Krcmery: Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets: Half Marathon; December 12, 2015; 9:30 ar.nr. to 1:30 p.m.: 131 Event
Productions; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 3-0.
Reques/ to Use Council Chambers; Meeting: October 15, 2015: 6:00 p.m. to 9:00 p.m.; Barbara
Brooks; Board Member Burke proved to approve. Board Member Watson seconded. Request
approved 3-0.
OTHER
Request for Secondary Plat: Hazel Dell Corner Lot 2; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Secondary Plot Approval: Ashmoor Development SW Corner West 131s' and Shelborne;
Board ;Wernher Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Recreational Penh Closure; Ditch Road from 136th /o 14.11; Board Member Brake moved
io approve. Board Member Watson seconded. Request approved 3-0.
Request for Street Closure. Open Pavement Cut. Sidewalk Closure; 661. 665, 671 2"d Avenue NE;
Board Member Burke moved to approve. Board Member YVatson .seconded. Request approved 3-0.
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Request for Lane Restriction; 2019 West 136": D'nron Williams. Duke Energy
Request for Perpetual Storni I'Valer Quality Management Easement; Liberty Fund Headquarters;
Board Member Burke moved lo approve. Board Member Watson seconded. Request approved 3-0.
Request for Performance Bond Reduction, Laura Vista Estates: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Entrance Detail Standard Variance; Gray Road; GETGO Gas Station; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned /he meeting at 10:12 am
Diana L. Cordray, A 4C — Clerk-ileasuypr
Clerk -Treasurer
Approved
A4ayor.lanies Brainard
ATTEST: Y
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cma L. Cordray, IA '1 - Clerk -Treasurer