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Home My WebLink About250203 10/07/1 5 �„�c�qM > CITY OF CARMEL, INDIANA VENDOR: 369349 ® 3; ONE CIVIC SQUARE ELLIS MECHANICAL & ELECTRICAL CHECK AMOUNT: $**""4,092.61* �, ? CARMEL, INDIANA 46032 2929 BLUFF ROAD CHECK NUMBER: 250203 =,;,�rpN`o� INDIANAPOLIS IN 46225 CHECK DATE: 10/07/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1093 4350000 150868 167.61 EQUIPMENT REPAIRS & M 1093 4350100 15186 3,925.00 BUILDING REPAIRS & MA Ellis Mechanical, Inc. INV®ICE 2929 Bluff Road CEIVE Indianapolis IN 46225 Invoice#: 15186 317-786-2957 SEP 21X915 Date: 09/17/2015 'Y: Billed To: Carmel Clay Parks & Recreation ( 101 ) Project: Monon Center 2015-17 PMs Attention: Paula Schlemmer 1235 Central Park Drive East 1411 E. 116th Street Carmel IN 46032 Carmel IN 46032 Due Date: 10/16/2015 Contract#: 2015036 PO# 38230 Quote#: 2015036 7/17/15-Completed monthly maintenance of one locker room ERV. Replaced filters, inspected belts then verified cycle. 8/24/15-Completed inspection and service of domestic water heaters, heating water boilers, and pumps per maintenance schedule. Verified operation of serviced equipment. During inspections,found one Bryant heating water boiler with deteriorating flame retaining ring. Notified Mike Kilpatrick. 8/28/15-Finished summer preventative maintenance on Dectron units and fan powered terminal boxes per maintenance schedule. Description Amount Summer HVAC Preventative Maintenance 3,925.00 There willbe a 2%Service Charge permonth on a//invoices over30 days past due. Amount Due 3,925.00 Thank you for your prompt payment! E L L I S MECHANICAL & ELECTRICAL Choose One: a,t 2929 Bluff Road • Indianapolis, Indiana 46225 Complete JOB#/WO# �� Telephone: 317-786-2957 p Not Complete FAX. 317-786-2958 1 ❑ Partial Bill NAME 001101 ��`�'�'-; •� ��' DATE _,7/17�itS ADDRESS TYPE INSPECTION CITY ❑ AIR CONDITIONING BILLTO: ❑ HEATING ❑ REFRIGERATION SERVICE PERFORMED ❑ ELECTRICAL I 1 1 ) od 1r-e- / 2 3 4 5 6 7 8 9 10 SERVICE CHECKLIST BILL OF MATERIALS HEATING AIR CONDITIONING REFRIGERATION 1 ❑Pilot or Electrodes ❑Suction Pressure ❑Suction Pressure —!S ❑Burners ❑Head Pressure ❑Head Pressure 2 ❑Vent Pipe ❑Refrigerant Charge ❑Refrigerant Charge ❑Heat Exchanger ❑CompressorValves ❑CompressorValves 3 ❑Fan&Limit ❑Oil Level&Pressure ❑Oil Level&Pressure ❑Pilot Safety ❑Cond.Coil ❑Cond.Coil 4 ❑Oil Filter ❑Evap.Coil ❑Evap.Coil ❑Oil Nozzle ❑Contractors ❑C.C.Heater 5 ❑Barometric Damper ❑C.C.Heater ❑Moisture Indictor ❑Thermostat ❑Moisture Indictor ❑Condensate Pan/Drain 6 ❑Motor&Bearings ❑Condensate Pan/Drain ❑Thermostat ❑Air Filters ❑Thermostat ❑Motor&Bearings 7 ❑Pulley,Belts,Blower ❑Motor&Bearings ❑Defrost Controls ❑Wiring ❑Air filter ❑Safety controls 8 ❑Safety controls ❑Pulley,Belts,Blower ❑AMPS ❑Amperage&Volts ❑Wiring ❑Door&Panels 9 ❑Door&Panels ❑Safety controls ❑Amperage&Volts 10 ❑Door&Panels TOTAL LABOR HRS. MATERIALS SALES TAX SERVICE ' CHARGE r THIS AMOUNT TERMS NET Technician Customer's Signature E L L I t MECHANICAL & ELECTRICAL 2929 Bluff Road • Indianapolis, Indiana 46225 Choose One: JOB#/WO# �� Telephone: 317-786-2957 El Complete ❑ Not Complete FAX: 317-786-2958 G ❑ Partial Bill fill NAME I' 10.1ril Calm t-irJf ihf ��y/►�cl DATE S l7 a-16 aG ADDRESS TYPE INSPECTION CITY ❑ AIR CONDITIONING BILLTO: " ❑ HEATING ❑ REFRIGERATION SERVICE PERFORMED ❑ ELECTRICAL � I 1 2 E I r--' ,,,c S 1e. 3 4b^ i t 5 Fl � l� 6 7 8 9 10 SERVICE CHECKLIST BILL OF MATERIALS HEATING AIR CONDITIONING REFRIGERATION 1 ❑Pilot or Electrodes ❑Suction Pressure ❑Suction Pressure ❑Burners ❑Head Pressure ❑Head Pressure 2 ❑Vent Pipe ❑Refrigerant Charge ❑Refrigerant Charge ❑Heat Exchanger ❑CompressorValves ❑CompressorValves 3 ❑Fan&Limit ❑Oil Level&Pressure ❑Oil Level&Pressure ❑Pilot Safety ❑Cond.Coil ❑Cond.Coil 4 ❑Oil Filter ❑Evap.Coil ❑Evap.Coil ❑Oil Nozzle ❑Contractors ❑C.C.Heater 5 ❑Barometric Damper ❑C.C.Heater ❑Moisture Indictor ❑Thermostat ❑Moisture Indictor ❑Condensate Pan/Drain 6 ❑Motor&Bearings ❑Condensate Pan/Drain ❑Thermostat ❑Air Filters ❑Thermostat ❑Motor&Bearings 7 ❑Pulley,Belts,Blower ❑Motor&Bearings ❑Defrost Controls ❑Wiring ❑Air filter ❑Safety controls 8 ❑Safety controls ❑Pulley,Belts,Blower ❑AMPS ❑Amperage&Volts ❑Wiring ❑Door&Panels 9 ❑Door&Panels ❑Safety controls ❑Amperage&Volts 10 ❑Door&Panels LABOR HRS. TOTAL FdATERIA`S SALES Ali TAX SERVICE CHARGE PAY THIS AMOUNT ® TERMS NET � Technician i Customer's Signature L L I s MECHANICAL & ELECTRICAL _ Choose One: 2929 Bluff Road ^ Indianapolis, Indiana 46225 ❑ Complete JOBB/WO# 0`� lJ Telephone: 317-786-2957 ❑ Not Complete FAX: 317-786-2958 ❑ Partial Bill NAME DATE ADDRESS TYPE INSPECTION CITY ❑ AIR CONDITIONING BILLTO: ❑ HEATING ❑ REFRIGERATION SERVICE PERFORMED ❑ ELECTRICAL -+ r�J/ �� .7GJ °��-, �J � iJr�� t ® lGinC nc=�' t�rl IPJ' 9yt�r. f '4--s 2 3 4 5 6 7 8 9 10 SERVICE CHECKLIST BILL OF MATERIALS HEATING AIR CONDITIONING REFRIGERATION 1 ❑Pilot or Electrodes ❑Suction Pressure ❑Suction Pressure ❑Burners ❑Head Pressure ❑Head Pressure 2 ❑Vent Pipe ❑Refrigerant Charge ❑Refrigerant Charge ❑Heat Exchanger ❑CompressorValves ❑CompressorValves 3 ❑Fan&Limit ❑Oil Level&Pressure ❑Oil Level&Pressure ❑Pilot Safety ❑Cond.Coil ❑Cond.Coil 4 ❑Oil Filter ❑Evap.Coil ❑Evap.Coil ❑Oil Nozzle ❑Contractors ❑C.C.Heater 5 ❑Barometric Damper ❑C.C.Heater ❑Moisture Indictor ❑Thermostat ❑Moisture Indictor ❑Condensate Pan/Drain 6 ❑Motor&Bearings ❑Condensate Pan/Drain ❑Thermostat ❑Air Filters ❑Thermostat ❑Motor&Bearings 7 ❑Pulley,Belts,Blower ❑Motor&Bearings ❑Defrost Controls ❑Wiring ❑Air filter ❑Safety controls 8 ❑Safety controls ❑Pulley,Belts,Blower ❑AMPS ❑Amperage&Volts ❑Wiring ❑Door&Panels 9 ❑Door&Panels ❑Safety controls ❑Amperage&Volts 10 ❑Door&Panels TOTAL LABOR HRS. /MATERIALS f — I ✓ SALES TAX SERVICE CHARGE THIS AMOUNT TERMS NET Technicia Customer's Signature Work Schedule Monon Community Center Summer (Jul-Sep) Bryan RVS00-W-FDG Gas Fired Boilers(2) 1 Pull burner and inspect heat exchanger(1-time per year) 2 Remove panels to inspect flexible tubes(1-time per year) 3 Reassemble and inspect power burner 4 Check power burner motor 5 Pull pilot and check condition of pilot and spark igniter Check operation of pilot gas valve and regulator(adjust if 6 necessary) 7 Check burner control,including cad cell flame sensor 8 Check all temperature operator thermostats Check safeties,including low water cut-out and high temperature 9 limits 10 Check temperature and pressure relief valve 11 Check operating gas pressure 12 Check voltage and amperage of operating motor 13 Check operation of main safety gas valve 14 Tighten electrical connections and check contactor contacts 15 Check system bladder tank for correct pressure 16 Perform a combustion analyzer test for efficient(1-time per year) 17 Provide print out on combustion results Taco Pumps (16) 1 Check pump housing,coupling,and motor 2 Check coupling alignment 3 Check VFD(variable frequency drive)of each pump(if applicable) 4 Lubricate pump motor,as needed 5 Lubricate bearing section of pump(if applicable) 6 Check strainer(clean as necessary) 7 Check voltage and amperage of operating motor 8 Check pump pressure differential Exhaust Fans(14) 1 Tighten electrical connections N/A 2 Check operating voltage and amperage of blower motors N/A 3 Lube blower motors N/A 4 Lubricate bearings N/A 5 Check exhaust blower wheel N/A 6 Check belts and replace as necessary N/A Page 1 Work Schedule Monon Community Center Summer Jul-Se Hoodmaster Kitchen Make-Up Air Unit 1 Tighten electrical connections / 2 Check contactor contacts 3 Check operating voltage and amperage of blower motor 4 Lubricate motor and blower bearings 5 Check belt and pulleys(change belt as needed) 6 Check operating gas pressure and operation of direct fire furnace 7 Check operation of all limits and safeties 8 Check air filter and clean as necessary Haakon Industries Locker Room Ventilator Unit 1 Tighten electrical connections 2 Check contactor contacts 3 Check operation voltage and amperage of blower motors 4 Lubricate motor and blower bearings 5 Check belt and pulleys(change belts as needed) Check condition of indoor hot water and chilled water coils(water 6 clean if necessary) 7 Check operation of all limits and safeties 8 Inspect air mixing wheel 9 Replace air filters quarterly 10 Check and lubricate the dampers,motors,and linkage 11 Check VFD of supply and return blower 12 Clean drain pan and trap as needed Page 2 Work Schedule Monon Community Center Summer Jul-Se Dectron Pool Dehumidification Units (2) I 1 Tighten electric connections 2 Check contactor contacts 3 Check operating voltage and amperage of blower motor 4 Lubricate motor and blower bearings 5 Check belt and pulleys(change belt as needed) 6 Check condition of indoor hot water and evaporator coils 7 Check operation of all limits and safeties 8 Replace air filters 9 Check and lubricate the dampers,motors,and linkage 10 Check VFD of supply and return blower it Check all refrigeration safeties 12 Check operating refrigerant levels 13 Check operation of reversing valves 14 Check operating voltage and amperage of all compressors 15 Check outdoor condensing units for each Dectron 16 Check condition of condensing unit coils(water clean as necessary) 17 Check all condenser fan motors and blades Check operation voltage and amperage of each condensing fan 18 motor 19 Check drain pan and traps as needed Lochinvar Pool Water Heaters (2) 1 Inspect pump and oil as necessary 2 Check burner N/A 3 Check hot surface igniter resistance N/A 4 Check operating voltage and amperage of pump motor N/A 5 Check flue gas passageways for cleanliness(clean as necessary) N/A 6 Pull manifold and burner,clean and inspect N/A 7 Check condition of refractory in each boiler N/A 8 Check operation of all limits and safeties N/A 9 Air filters supplied and replaced by customer N/A 10 Check, lubricate, and clean combustion blower motor N/A 11 Adjust combustion air and gas pressure N/A 12 Check temperature rise across heat exchanger N/A Check operating voltage and amperage of combustion blower and 13 low voltage circuit N/A Page 3 Work Schedule Monon Communitv Center Summer (Jul-Sep) Lochinvar Domestic Water Heaters (2) 1 Inspect pump and oil as necessary 2 Check burner 3 Check operating voltage and amperage of pump motor 4 Check flue gas passageways for cleanliness(clean as necessary) 5 Pull manifold and burner,clean and inspect 6 Check condition of refractory in boilers 7 Check operation of all limits and safeties 8 Air filters supplied and replaced by customer N/A 9 Check,lubricate,and clean combustion blower motor 10 Adjust combustion air and gas pressure 11 Check temperature rise across heat exchanger Check operating voltage and amperage of combustion blower and 12 low voltage circuit 13 Check bladder tank pressure Price VAV Boxes(72) 1 Air filter replaced quarterly(on fan powered boxes only) Check operation of VAV box at automated control system front 2 end Entry Unit Heaters(7) 1 Inspect blower motor and lube as necessary N/A 2 Replace air filters N/A 3 Check condition of reheat coil N/A 4 Check operation of hot water valve N/A Sterling Hot Water Unit Heaters 1 Inspect blower motor and lube as necessary N/A 2 Check condition of reheat coil N/A 3 Check operation of hot water valve N/A Page 4 Work Schedule Monon Community Center Summer Jul-Se Exhaust to Make-Up Unit 1 Check variable frequency drive ,( , 2 Check blower motor, lubricate as needed 3 Air filters supplied and replaced by customer N/A 4 Check blower belts and replace as needed 5 Lubricate blower bearings 6 Check blower wheel 7 Check electric heat Tighten electrical connections,check operating voltage and 8 amperage of electric heat and blower motor Lawler Mixing Valve 1 Shut off the hot water and cold water supply to controller N/A 2 Remove bonnet N/A 3 Remove pusher from bonnet and replace o-ring N/A 4 Reassemble bonnet N/A While bonnet assembly is off valve, remove thermostat,check and 5 clean N/A 6 Reassemble valve and adjust to correct temperature N/A Ice Machines (5) 1 Chemically clean water side twice a year N/A 2 Check all electrical connections N/A 3 Remove all ice from machine after cleaning N/A 4 Clean ice bin N/A 5 Check general operation N/A 6 Water filters changed by owner N/A 7 Clean fan blades and cut-off plate. N/A 8 Refrigerant leak detection as appropriate. N/A 9 Check and tighten fasteners. N/A 10 Check starter wiring and controls. N/A 11 Inspect starter fuses and heaters. N/A 12 Tighten line voltage connections. N/A Page 5 ,E L L I S MECHANICAL & ELECTRICAL Service Invoice 2929 Bluff Road Indianapolis,IN 46225 317-786-2957 Invoice#: 150868 Date: 09/18/2015 ,ECIVED SEP 2'1 2015 Billed To: Carmel Clay Parks & Recreation Lo ation:Monon Community Center Attention: Paula Schlemmer 13y: 1235 Central Park Drive East 1411 E. 116th Street Carmel IN Carmel IN 46032 Payment Terms: Net 30 Days Work Order#: 150868 >CY '�'S Due Date: 10/18/2015 Client PO#: Req. No. 6471 09/02/15- Received call from Jim regarding a leaking fitting on the domestic water booster pump. Picked up new fittings,valved off, and replaced fitting and tubing. Opened valves and verified no leaks. Description Unit Quantity Price Total Labor: 9/2/15 Hrs 1.50 77.00 115.50 Material: 1/4"White Poly Tubing Ft 10.00 0.28 2.83 1/4"CR x MIP Adapter Ea 2.00 2.87 5.74 3/8" CR x 1/4" MIP Brass Adapter Ea 2.00 3.19 6.38 1/4" Brass Insert Ea 1.00 0.67 0.67 1/4" Plastic Ferrule Ea 4.00 0.37 1.49 Truck Charge Ea 1.00 35.00 35.00 Non-Taxable Amount: 167.61 Taxable Amount: 0.00 There will be a 2%service charge per month on all past due invoices over 30 days. Sales Tax: 0.00 Thank you for your prompt payment! Amount Due $167.61 -�� I S ` ns MECHANICAL, & ELECTRICAL & Choose One: � 1 2929 Bluff Road • Indianapolis, Indiana 46225 El Complete JOB#/WO# � Telephone: 317-786-2957 ❑ Not Complete FAX: 317-786-2958 ❑ Partial Bill NAME DATE ADDRESS TYPE INSPECTION CITY O AIR CONDITIONING BILLTO: ❑ HEATING ❑ REFRIGERATION SERVICE PERFORMED ❑ ELECTRICAL GGA� /ia� ,��T/� �/ o G- /� �� 5 6 7 8 9 10 SERVICE CHECKLIST BILL OF MATERIALS HEATING AIR CONDITIONING REFRIGERATION 1 ❑Pilot or Electrodes ❑Suction Pressure ❑Suction Pressure ❑Burners ❑Head Pressure ❑Head Pressure 2 ❑Vent Pipe ❑Refrigerant Charge ❑Refrigerant Charge ❑Heat Exchanger ❑CompressorValves ❑CompressorValves 3 ❑Fan&Limit ❑Oil Level&Pressure ❑Oil Level&Pressure ❑Pilot Safety ❑Cond.Coil ❑Cond.Coil 4 ❑Oil Filter ❑Evap.Coil ❑Evap.Coil ❑Oil Nozzle ❑Contractors ❑C.C.Heater 5 ❑Barometric Damper ❑C.C.Heater ❑Moisture Indictor ❑Thermostat ❑Moisture Indictor ❑Condensate Pan/Drain 6 ❑Motor&Bearings ❑Condensate Pan/Drain ❑Thermostat ❑Air Filters ❑Thermostat ❑Motor&Bearings 7 ❑Pulley,Belts,Blower ❑Motor&Bearings ❑Defrost Controls ❑Wiring ❑Air filter ❑Safety controls 8 ❑Safety controls ❑Pulley,Belts,Blower ❑AMPS ❑Amperage&Volts ❑Wiring ❑Door&Panels 9 Cl Door&Panels ❑Safety controls ❑Amperage&Volts 10 ❑Door&Panels TOTAL LABOR HRS ATERIALS SALES TAX SERVICE CHARGE THIS AMOUNT bOTERMS NET Technician Customer's Signature ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 369349 Ellis Mechanical & Electrical Terms 2929 Bluff Road Indianapolis, IN 46225 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 9/17/15 15186 MCC HVAC Preventative Maintenance 2015-2016 38230 $ 3,925.00 9/18/15 150868 Booster pump leak service repair 2728 $ 167.61 I Total 1 $ 4,092.61 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20_ Clerk-Treasurer I Voucher No. Warrant No. 369349 Ellis Mechanical & Electrical Allowed 20 2929 Bluff Road Indianapolis, IN 46225 In Sum of$ $ 4,092.61 ON ACCOUNT OF APPROPRIATION FOR 109 Monon Center PO#or INVOICE NO. ACCT#/TITL AMOUNT Board Members Dept# 1093 15186 4350100 $ 3,925.00 1 hereby certify that the attached invoice(s), or 1093 150868 4350000 $ 167.61 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except October 1, 2015 Signature $ 4,092.61 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund