250203 10/07/1 5 �„�c�qM
> CITY OF CARMEL, INDIANA VENDOR: 369349
® 3; ONE CIVIC SQUARE ELLIS MECHANICAL & ELECTRICAL CHECK AMOUNT: $**""4,092.61*
�, ? CARMEL, INDIANA 46032 2929 BLUFF ROAD CHECK NUMBER: 250203
=,;,�rpN`o� INDIANAPOLIS IN 46225 CHECK DATE: 10/07/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1093 4350000 150868 167.61 EQUIPMENT REPAIRS & M
1093 4350100 15186 3,925.00 BUILDING REPAIRS & MA
Ellis Mechanical, Inc. INV®ICE
2929 Bluff Road CEIVE
Indianapolis IN 46225 Invoice#: 15186
317-786-2957 SEP 21X915
Date: 09/17/2015
'Y:
Billed To: Carmel Clay Parks & Recreation ( 101 ) Project: Monon Center 2015-17 PMs
Attention: Paula Schlemmer 1235 Central Park Drive East
1411 E. 116th Street Carmel IN 46032
Carmel IN 46032
Due Date: 10/16/2015 Contract#: 2015036 PO# 38230
Quote#: 2015036
7/17/15-Completed monthly maintenance of one locker room ERV. Replaced filters, inspected belts then verified cycle.
8/24/15-Completed inspection and service of domestic water heaters, heating water boilers, and pumps per maintenance
schedule. Verified operation of serviced equipment. During inspections,found one Bryant heating water boiler with deteriorating
flame retaining ring. Notified Mike Kilpatrick.
8/28/15-Finished summer preventative maintenance on Dectron units and fan powered terminal boxes per maintenance
schedule.
Description Amount
Summer HVAC Preventative Maintenance 3,925.00
There willbe a 2%Service Charge permonth on a//invoices over30 days past due. Amount Due 3,925.00
Thank you for your prompt payment!
E L L I S
MECHANICAL & ELECTRICAL
Choose One: a,t
2929 Bluff Road • Indianapolis, Indiana 46225 Complete
JOB#/WO# �� Telephone: 317-786-2957 p Not Complete
FAX. 317-786-2958 1 ❑ Partial Bill
NAME 001101 ��`�'�'-; •� ��' DATE _,7/17�itS
ADDRESS
TYPE INSPECTION
CITY
❑ AIR CONDITIONING
BILLTO:
❑ HEATING
❑ REFRIGERATION
SERVICE PERFORMED ❑ ELECTRICAL
I
1 1 ) od 1r-e- /
2
3
4
5
6
7
8
9
10
SERVICE CHECKLIST BILL OF MATERIALS
HEATING AIR CONDITIONING REFRIGERATION 1
❑Pilot or Electrodes ❑Suction Pressure ❑Suction Pressure —!S
❑Burners ❑Head Pressure ❑Head Pressure 2
❑Vent Pipe ❑Refrigerant Charge ❑Refrigerant Charge
❑Heat Exchanger ❑CompressorValves ❑CompressorValves 3
❑Fan&Limit ❑Oil Level&Pressure ❑Oil Level&Pressure
❑Pilot Safety ❑Cond.Coil ❑Cond.Coil 4
❑Oil Filter ❑Evap.Coil ❑Evap.Coil
❑Oil Nozzle ❑Contractors ❑C.C.Heater 5
❑Barometric Damper ❑C.C.Heater ❑Moisture Indictor
❑Thermostat ❑Moisture Indictor ❑Condensate Pan/Drain 6
❑Motor&Bearings ❑Condensate Pan/Drain ❑Thermostat
❑Air Filters ❑Thermostat ❑Motor&Bearings 7
❑Pulley,Belts,Blower ❑Motor&Bearings ❑Defrost Controls
❑Wiring ❑Air filter ❑Safety controls 8
❑Safety controls ❑Pulley,Belts,Blower ❑AMPS
❑Amperage&Volts ❑Wiring ❑Door&Panels 9
❑Door&Panels ❑Safety controls
❑Amperage&Volts 10
❑Door&Panels
TOTAL
LABOR HRS. MATERIALS
SALES
TAX
SERVICE
' CHARGE
r THIS
AMOUNT
TERMS NET
Technician Customer's Signature
E L L I
t
MECHANICAL & ELECTRICAL
2929 Bluff Road • Indianapolis, Indiana 46225 Choose One:
JOB#/WO# �� Telephone: 317-786-2957 El Complete
❑ Not Complete
FAX: 317-786-2958 G ❑ Partial Bill
fill
NAME I' 10.1ril Calm t-irJf ihf ��y/►�cl DATE S l7 a-16 aG
ADDRESS
TYPE INSPECTION
CITY
❑ AIR CONDITIONING
BILLTO:
" ❑ HEATING
❑ REFRIGERATION
SERVICE PERFORMED ❑ ELECTRICAL
� I
1
2 E I r--' ,,,c S 1e.
3
4b^
i t
5 Fl � l�
6
7
8
9
10
SERVICE CHECKLIST BILL OF MATERIALS
HEATING AIR CONDITIONING REFRIGERATION 1
❑Pilot or Electrodes ❑Suction Pressure ❑Suction Pressure
❑Burners ❑Head Pressure ❑Head Pressure 2
❑Vent Pipe ❑Refrigerant Charge ❑Refrigerant Charge
❑Heat Exchanger ❑CompressorValves ❑CompressorValves 3
❑Fan&Limit ❑Oil Level&Pressure ❑Oil Level&Pressure
❑Pilot Safety ❑Cond.Coil ❑Cond.Coil 4
❑Oil Filter ❑Evap.Coil ❑Evap.Coil
❑Oil Nozzle ❑Contractors ❑C.C.Heater 5
❑Barometric Damper ❑C.C.Heater ❑Moisture Indictor
❑Thermostat ❑Moisture Indictor ❑Condensate Pan/Drain 6
❑Motor&Bearings ❑Condensate Pan/Drain ❑Thermostat
❑Air Filters ❑Thermostat ❑Motor&Bearings 7
❑Pulley,Belts,Blower ❑Motor&Bearings ❑Defrost Controls
❑Wiring ❑Air filter ❑Safety controls 8
❑Safety controls ❑Pulley,Belts,Blower ❑AMPS
❑Amperage&Volts ❑Wiring ❑Door&Panels 9
❑Door&Panels ❑Safety controls
❑Amperage&Volts 10
❑Door&Panels
LABOR HRS. TOTAL
FdATERIA`S
SALES
Ali TAX
SERVICE
CHARGE
PAY
THIS
AMOUNT
® TERMS NET
�
Technician i Customer's Signature
L L I s
MECHANICAL & ELECTRICAL
_ Choose One:
2929 Bluff Road ^ Indianapolis, Indiana 46225 ❑ Complete
JOBB/WO# 0`� lJ Telephone: 317-786-2957 ❑ Not Complete
FAX: 317-786-2958 ❑ Partial Bill
NAME DATE
ADDRESS
TYPE INSPECTION
CITY
❑ AIR CONDITIONING
BILLTO:
❑ HEATING
❑ REFRIGERATION
SERVICE PERFORMED ❑ ELECTRICAL
-+ r�J/ �� .7GJ °��-, �J � iJr�� t ® lGinC nc=�' t�rl IPJ' 9yt�r. f '4--s
2
3
4
5
6
7
8
9
10
SERVICE CHECKLIST BILL OF MATERIALS
HEATING AIR CONDITIONING REFRIGERATION 1
❑Pilot or Electrodes ❑Suction Pressure ❑Suction Pressure
❑Burners ❑Head Pressure ❑Head Pressure 2
❑Vent Pipe ❑Refrigerant Charge ❑Refrigerant Charge
❑Heat Exchanger ❑CompressorValves ❑CompressorValves 3
❑Fan&Limit ❑Oil Level&Pressure ❑Oil Level&Pressure
❑Pilot Safety ❑Cond.Coil ❑Cond.Coil 4
❑Oil Filter ❑Evap.Coil ❑Evap.Coil
❑Oil Nozzle ❑Contractors ❑C.C.Heater 5
❑Barometric Damper ❑C.C.Heater ❑Moisture Indictor
❑Thermostat ❑Moisture Indictor ❑Condensate Pan/Drain 6
❑Motor&Bearings ❑Condensate Pan/Drain ❑Thermostat
❑Air Filters ❑Thermostat ❑Motor&Bearings 7
❑Pulley,Belts,Blower ❑Motor&Bearings ❑Defrost Controls
❑Wiring ❑Air filter ❑Safety controls 8
❑Safety controls ❑Pulley,Belts,Blower ❑AMPS
❑Amperage&Volts ❑Wiring ❑Door&Panels 9
❑Door&Panels ❑Safety controls
❑Amperage&Volts 10
❑Door&Panels
TOTAL
LABOR HRS. /MATERIALS
f — I ✓ SALES
TAX
SERVICE
CHARGE
THIS
AMOUNT
TERMS NET
Technicia Customer's Signature
Work Schedule
Monon Community Center
Summer
(Jul-Sep)
Bryan RVS00-W-FDG Gas Fired Boilers(2)
1 Pull burner and inspect heat exchanger(1-time per year)
2 Remove panels to inspect flexible tubes(1-time per year)
3 Reassemble and inspect power burner
4 Check power burner motor
5 Pull pilot and check condition of pilot and spark igniter
Check operation of pilot gas valve and regulator(adjust if
6 necessary)
7 Check burner control,including cad cell flame sensor
8 Check all temperature operator thermostats
Check safeties,including low water cut-out and high temperature
9 limits
10 Check temperature and pressure relief valve
11 Check operating gas pressure
12 Check voltage and amperage of operating motor
13 Check operation of main safety gas valve
14 Tighten electrical connections and check contactor contacts
15 Check system bladder tank for correct pressure
16 Perform a combustion analyzer test for efficient(1-time per year)
17 Provide print out on combustion results
Taco Pumps (16)
1 Check pump housing,coupling,and motor
2 Check coupling alignment
3 Check VFD(variable frequency drive)of each pump(if applicable)
4 Lubricate pump motor,as needed
5 Lubricate bearing section of pump(if applicable)
6 Check strainer(clean as necessary)
7 Check voltage and amperage of operating motor
8 Check pump pressure differential
Exhaust Fans(14)
1 Tighten electrical connections N/A
2 Check operating voltage and amperage of blower motors N/A
3 Lube blower motors N/A
4 Lubricate bearings N/A
5 Check exhaust blower wheel N/A
6 Check belts and replace as necessary N/A
Page 1
Work Schedule
Monon Community Center
Summer
Jul-Se
Hoodmaster Kitchen Make-Up Air Unit
1 Tighten electrical connections /
2 Check contactor contacts
3 Check operating voltage and amperage of blower motor
4 Lubricate motor and blower bearings
5 Check belt and pulleys(change belt as needed)
6 Check operating gas pressure and operation of direct fire furnace
7 Check operation of all limits and safeties
8 Check air filter and clean as necessary
Haakon Industries Locker Room Ventilator Unit
1 Tighten electrical connections
2 Check contactor contacts
3 Check operation voltage and amperage of blower motors
4 Lubricate motor and blower bearings
5 Check belt and pulleys(change belts as needed)
Check condition of indoor hot water and chilled water coils(water
6 clean if necessary)
7 Check operation of all limits and safeties
8 Inspect air mixing wheel
9 Replace air filters quarterly
10 Check and lubricate the dampers,motors,and linkage
11 Check VFD of supply and return blower
12 Clean drain pan and trap as needed
Page 2
Work Schedule
Monon Community Center
Summer
Jul-Se
Dectron Pool Dehumidification Units (2)
I 1 Tighten electric connections
2 Check contactor contacts
3 Check operating voltage and amperage of blower motor
4 Lubricate motor and blower bearings
5 Check belt and pulleys(change belt as needed)
6 Check condition of indoor hot water and evaporator coils
7 Check operation of all limits and safeties
8 Replace air filters
9 Check and lubricate the dampers,motors,and linkage
10 Check VFD of supply and return blower
it Check all refrigeration safeties
12 Check operating refrigerant levels
13 Check operation of reversing valves
14 Check operating voltage and amperage of all compressors
15 Check outdoor condensing units for each Dectron
16 Check condition of condensing unit coils(water clean as necessary)
17 Check all condenser fan motors and blades
Check operation voltage and amperage of each condensing fan
18 motor
19 Check drain pan and traps as needed
Lochinvar Pool Water Heaters (2)
1 Inspect pump and oil as necessary
2 Check burner N/A
3 Check hot surface igniter resistance N/A
4 Check operating voltage and amperage of pump motor N/A
5 Check flue gas passageways for cleanliness(clean as necessary) N/A
6 Pull manifold and burner,clean and inspect N/A
7 Check condition of refractory in each boiler N/A
8 Check operation of all limits and safeties N/A
9 Air filters supplied and replaced by customer N/A
10 Check, lubricate, and clean combustion blower motor N/A
11 Adjust combustion air and gas pressure N/A
12 Check temperature rise across heat exchanger N/A
Check operating voltage and amperage of combustion blower and
13 low voltage circuit N/A
Page 3
Work Schedule
Monon Communitv Center
Summer
(Jul-Sep)
Lochinvar Domestic Water Heaters (2)
1 Inspect pump and oil as necessary
2 Check burner
3 Check operating voltage and amperage of pump motor
4 Check flue gas passageways for cleanliness(clean as necessary)
5 Pull manifold and burner,clean and inspect
6 Check condition of refractory in boilers
7 Check operation of all limits and safeties
8 Air filters supplied and replaced by customer N/A
9 Check,lubricate,and clean combustion blower motor
10 Adjust combustion air and gas pressure
11 Check temperature rise across heat exchanger
Check operating voltage and amperage of combustion blower and
12 low voltage circuit
13 Check bladder tank pressure
Price VAV Boxes(72)
1 Air filter replaced quarterly(on fan powered boxes only)
Check operation of VAV box at automated control system front
2 end
Entry Unit Heaters(7)
1 Inspect blower motor and lube as necessary N/A
2 Replace air filters N/A
3 Check condition of reheat coil N/A
4 Check operation of hot water valve N/A
Sterling Hot Water Unit Heaters
1 Inspect blower motor and lube as necessary N/A
2 Check condition of reheat coil N/A
3 Check operation of hot water valve N/A
Page 4
Work Schedule
Monon Community Center
Summer
Jul-Se
Exhaust to Make-Up Unit
1 Check variable frequency drive ,( ,
2 Check blower motor, lubricate as needed
3 Air filters supplied and replaced by customer N/A
4 Check blower belts and replace as needed
5 Lubricate blower bearings
6 Check blower wheel
7 Check electric heat
Tighten electrical connections,check operating voltage and
8 amperage of electric heat and blower motor
Lawler Mixing Valve
1 Shut off the hot water and cold water supply to controller N/A
2 Remove bonnet N/A
3 Remove pusher from bonnet and replace o-ring N/A
4 Reassemble bonnet N/A
While bonnet assembly is off valve, remove thermostat,check and
5 clean N/A
6 Reassemble valve and adjust to correct temperature N/A
Ice Machines (5)
1 Chemically clean water side twice a year N/A
2 Check all electrical connections N/A
3 Remove all ice from machine after cleaning N/A
4 Clean ice bin N/A
5 Check general operation N/A
6 Water filters changed by owner N/A
7 Clean fan blades and cut-off plate. N/A
8 Refrigerant leak detection as appropriate. N/A
9 Check and tighten fasteners. N/A
10 Check starter wiring and controls. N/A
11 Inspect starter fuses and heaters. N/A
12 Tighten line voltage connections. N/A
Page 5
,E L L I S
MECHANICAL & ELECTRICAL Service Invoice
2929 Bluff Road Indianapolis,IN 46225 317-786-2957 Invoice#: 150868
Date: 09/18/2015
,ECIVED
SEP 2'1 2015
Billed To: Carmel Clay Parks & Recreation Lo ation:Monon Community Center
Attention: Paula Schlemmer 13y: 1235 Central Park Drive East
1411 E. 116th Street Carmel IN
Carmel IN 46032
Payment Terms: Net 30 Days Work Order#: 150868
>CY '�'S
Due Date: 10/18/2015 Client PO#: Req. No. 6471
09/02/15- Received call from Jim regarding a leaking fitting on the domestic water booster pump. Picked up new fittings,valved
off, and replaced fitting and tubing. Opened valves and verified no leaks.
Description Unit Quantity Price Total
Labor: 9/2/15 Hrs 1.50 77.00 115.50
Material:
1/4"White Poly Tubing Ft 10.00 0.28 2.83
1/4"CR x MIP Adapter Ea 2.00 2.87 5.74
3/8" CR x 1/4" MIP Brass Adapter Ea 2.00 3.19 6.38
1/4" Brass Insert Ea 1.00 0.67 0.67
1/4" Plastic Ferrule Ea 4.00 0.37 1.49
Truck Charge Ea 1.00 35.00 35.00
Non-Taxable Amount: 167.61
Taxable Amount: 0.00
There will be a 2%service charge per month on all past due invoices over 30 days. Sales Tax: 0.00
Thank you for your prompt payment! Amount Due $167.61
-�� I S
` ns MECHANICAL, & ELECTRICAL
& Choose One:
�
1 2929 Bluff Road • Indianapolis, Indiana 46225 El Complete
JOB#/WO# � Telephone: 317-786-2957 ❑ Not Complete
FAX: 317-786-2958 ❑ Partial Bill
NAME DATE
ADDRESS TYPE INSPECTION
CITY
O AIR CONDITIONING
BILLTO:
❑ HEATING
❑ REFRIGERATION
SERVICE PERFORMED ❑ ELECTRICAL
GGA� /ia� ,��T/� �/ o G- /� ��
5
6
7
8
9
10
SERVICE CHECKLIST BILL OF MATERIALS
HEATING AIR CONDITIONING REFRIGERATION 1
❑Pilot or Electrodes ❑Suction Pressure ❑Suction Pressure
❑Burners ❑Head Pressure ❑Head Pressure 2
❑Vent Pipe ❑Refrigerant Charge ❑Refrigerant Charge
❑Heat Exchanger ❑CompressorValves ❑CompressorValves 3
❑Fan&Limit ❑Oil Level&Pressure ❑Oil Level&Pressure
❑Pilot Safety ❑Cond.Coil ❑Cond.Coil 4
❑Oil Filter ❑Evap.Coil ❑Evap.Coil
❑Oil Nozzle ❑Contractors ❑C.C.Heater 5
❑Barometric Damper ❑C.C.Heater ❑Moisture Indictor
❑Thermostat ❑Moisture Indictor ❑Condensate Pan/Drain 6
❑Motor&Bearings ❑Condensate Pan/Drain ❑Thermostat
❑Air Filters ❑Thermostat ❑Motor&Bearings 7
❑Pulley,Belts,Blower ❑Motor&Bearings ❑Defrost Controls
❑Wiring ❑Air filter ❑Safety controls 8
❑Safety controls ❑Pulley,Belts,Blower ❑AMPS
❑Amperage&Volts ❑Wiring ❑Door&Panels 9
Cl Door&Panels ❑Safety controls
❑Amperage&Volts 10
❑Door&Panels
TOTAL
LABOR HRS ATERIALS
SALES
TAX
SERVICE
CHARGE
THIS
AMOUNT
bOTERMS
NET
Technician Customer's Signature
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
369349 Ellis Mechanical & Electrical Terms
2929 Bluff Road
Indianapolis, IN 46225
Invoice Invoice Description
Date Number (or note attached invoice(s)or bill(s)) PO# Amount
9/17/15 15186 MCC HVAC Preventative Maintenance 2015-2016 38230 $ 3,925.00
9/18/15 150868 Booster pump leak service repair 2728 $ 167.61
I
Total 1 $ 4,092.61
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20_
Clerk-Treasurer
I
Voucher No. Warrant No.
369349 Ellis Mechanical & Electrical Allowed 20
2929 Bluff Road
Indianapolis, IN 46225
In Sum of$
$ 4,092.61
ON ACCOUNT OF APPROPRIATION FOR
109 Monon Center
PO#or INVOICE NO. ACCT#/TITL AMOUNT Board Members
Dept#
1093 15186 4350100 $ 3,925.00 1 hereby certify that the attached invoice(s), or
1093 150868 4350000 $ 167.61 bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
October 1, 2015
Signature
$ 4,092.61 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund