250803 10/21/15 v`% ��p�� CITY OF CARMEL, INDIANA VENDOR: 237300
® ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $*****4,078.47"
CARMEL, INDIANA 46032 7250 N KEYSTONE AVE CHECK NUMBER: 250803
+M� r INDIANAPOLIS IN 46240 CHECK DATE: 10/21/15
ETON Gb'
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359003 188617 4,078.47 FESTIVAL COMMUNITY EV
J c
PA P'ff RH
7250 North Keystone Ave. ° (317) 536-2022
Indianapolis, IN 46240 _ML
FAX (317) 222-3853
www.PTRINC.com
RENTED TO JOB LOCATION TICKET # .
CITY OF CARMEL-TREASURER OFCE CARMEL CITY CENTER Res# 141012
1 CIVIC SQUARE SEE NOTES FOR DIRECTIONS Con# 188617
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co. PHONE DATE TIME
AR-97 W (317) 571-2495 OUT 10/02/15_ ._1:00 PM KM
F (317) 844-3498
PO/JOB # RECEIVED•BY
LJ OKTOBERFEST VANESSA STILES TURNED 10/02/15 10:30 PM KM
***FINAL*** Charge for 1.00 Day(s) Page: 1
QTY ITEM DAY EXT AMT NET AMT
Rental Text BILLING
DEL: fpm SHARP ON 10/2 MUST BE SET UP BY 5PM
EVENT BEGINS AT 6PM
PU: At 10:30PM ON 10/2
***SU/TD TENT, STAGE***
***TENTS WILL BE WEIGHTED ON ASPHALT**
SOMEONE WILL BE THERE TO MEET YOU TO SHOW
YOU WHERE TO SET UP THE TENT
CONTACT IS VANESSA STYLES 696-7102
***VANESSA HAS LAYOUT ***
START WITH STAGE SU FIRST —241X28'
THEN SET 9X10 TENTS WEIGHTED
THEN 30X40 TENT WEIGHTED
LASTLY, 30X30 TENT WEIGHTED over stage - leg
extensions! ! - this tent is only if weather is
poor!
Range Line Road headed north -
Turn left (west) onto 126th/City Center Drive -
1st break at median you can turn left to go up a
ramp
Go up ramp -
Turn left at top of ramp -
Take right at stop sign
1 7065-0000 TENT FRAME 30X40 WHITE 640.00 640.00 640.00
Actual In Date: 10/05/15 4:20 PM
2 4484-0000 301FRAME END W 0.00 0.00
Actual I,n Date: 10/05/15 4 :20 PM
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 _
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipmentfarticles on the terms and conditions set forth in this
Rental"Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800-862-2463•Form#14421
Terms and Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee
understands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration..of the rental period and retention of possession after this time constitutes a material breach of
Lessee's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETUR�i OF.I=4l11PN1ENT AI fhelOrmination of this agreeFlfe0':0ssee sl1a� burn all Equipmentio Lessor's premises duridg Lessor's regularbusirxt ss hou�s,.lri lie condi
tion and repair a6. hen de( e* d 0 Lessee,subject only fiz reaso"ble AariA reaklessee shall be I 1B for all data s fo or(oss of the Equip n1Wt gcc#ing 6: '::it
not returned V fhrh Lessorsxe ciI''.?ashless hours.If Lesserhas 6%4e4 to delii+er•ee-dipment to Lessee.6r to pf�up the quipmattt from Lessee,Lessee shaItbe C":""nsfble 0
all losses or damage to Equipinenffrohi time of delivery to Lessee and Untilpicked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms"Lessor"and"we"shall mean PTR.Inc,d!b!a Party Time Rental.The terms"Lessee'and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,li-
abilities,losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees
tdg�i1t ori Lessee or lessees bntrastar TfrBind 3fntfes included in this exftfb+t sfiati fttefude e�svFlaf7lr attprney's fees pa+ by I�Gsdr int fatd+r�g scttt:and actions involving
:Iiab Itt covered oy he indemnfficatiott ptovsslon+n this paragraph.
egi€fpment rental char are for bre out I�iOTIME USED.hApst orlees quoted ate ria one day(24 hours)charges if aqutpmer3t fs€teeded fop`a longer time period,
we a so nave veek(y(7 days)and met fhly(2€)clays)rates;
:::....
7. LIABILITY.All equipment is for rental purposes only,and it understood that the lessor shall not be responsible for any accident or damage resulting directly or indirectly from
the used of the leased equipment.The Lessor expressly disclaims all warranties,ei€her expressed or implied,including any implied warranties of merchantability or fitness for a
particular purpose,and neither assumes nor authorizes any other person to assume for it any liability in conricction with the use of this equipment.The Lessee agrees to indemnify
and hold the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages,loss of income or any other incidental dam-
ages,even those damages carusetl y tae negligence of tfle Lessor ' is tdlny atf¢rney's fees,arising Orli or connects d ti tftf or'resaifing from the use of the equipmen,lnt;€r di 1g
but not limited:to the,nanuf c€tire selection,delivery,pos5es5i6n;1se operation or:€turn of the equramteat ;
8. COLLECTION Ct?STS;'The Lessee agrees to pay all reasonatfle,.ceffec`aorz atio ey's and court fees add other exper.* %:T. Red'in the collectian�t charges pr ertforcetnef i#
of the Lessor's tights under this contract.
...; .
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason:Lessee agrees to discontinue its rise and to notify
Lessor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible
for any incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10._ DAMAGE WAIVER.A six percent(60,,0)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to
:# corastruecf:as irfsurance.The dao age war... does stet cover damage caused fey mFsuso ab&se no does tt�over theft,fti�inar d �ag41s- fined as damage that can be repaired
for art tboun#less than six percent(t°a)of the ec{[pmenrs rental fee.
.1 t #Rt Tlt3ta OF EQUIPMENT,.Itis ri a responstblfEty o>Oie Lessee to prateotall equtprneti€frern damage,exposure to weather or.darnage tf#at tacclits from issue of equip
merit.The Cessee must protect the equipment until it is reiurhed or until the agreed pick-up time and date."
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver
does not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,
should the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment
in full of all oftarges : X.
14. DIRTY,&DAMAGED EQ;UIPMENt Lessee agrees f%gy fa#any .*ntga to rented equipment reoarafes�of causezex ' t reasonable wear andlear wh le equlptnent Is Orli:
of ossessioX.
n df;Lessor..:):es" ;also; tees to a a reasori.2..ble cf?ants► char :.,.fe a1!e ui merit returi od din. „Accriter#;re .;ettar es cannot be a .Oed atn5t rho.: urop e
P g P Y g .:.:. q P tY 9 pP.. . p
or cost of repaf for damaged goods.Rental Equipment damaged beyond repair wiff be paid for by Lessee"at Replacement Cost when rented.The cost'of repairs will be born-e by
the Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment
of rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
18 #?KfPt3E# ERi�a +e7egarr iso futatterG:aio-�lmeri xprest�vr01sq.cK ,.a Tiurr;of torr ice a-nese vaEittn antes 9#Fri}dart r.. the-equipment has a —
°;pre arraf ged account at Party Time en"' I.The credit car number shall secure tf rese'rvatlo;_ttr ill the date;of the event.If a ri�edit ari.'s nof.pr%ented at;pick-up,then a cash
sec.uruy ifepostt equal to the replace'fh0t cost of Oise eg4naet t is required in addr`uon to•the rabid€tee
41. CAN09LLAT ION.A party makhg a ieservafion will IJ ubject to a 25%cancellation-1,6`6:1 the entire-reservation is cancelled within thIrfy(30}6bf the event.This policy
applies to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100°
fee.
18. DELIVER AND PICK UP. Delivery is made to closes:point truck can park.Extra charges will result in deliveries to upstairs, elevator use or any point where extra time is
involved.Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to delivery with a
special charge quitted ffi nor Tangemen s are made and this sa ufee is:desired:torr dEtivery;our driver trust;.M ;nn.ai thrfr[z A h:If:time permits,weyrill fry to tmarnrricdate you.
after quoting the pr c On ptckqup yahere bio prior arrangenCi?nts have been rriade'and.equipmant is not knot*ed rdown anrltlsgembfetl in one shelteredarea f'ables,and ohatrs wilt:
-be lett anti;ihB next day wftfarf o s, c+af crew can be scheduI.01 There All bo,ai 2.dditfonal one day rent, knock tlQr�n fee wtli.reSuf'.ifequipment is Stl. set up
19. PREPARATION OFSITE.Lessee agrees to have the site upon 016h the equipment is to be erected,free and dear of all obstacles,natural and man-made,'prior to the arrival
of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shall be cleared and taken from
thesite.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equillomont installation,clearly marked prior to arrival of Lessor's work
crew.Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE
Y I.:
4a
OU 8 .55...
D
G. OIl .
`:21 SETibIR Ti EAFt DOWN.Set up Arta pr taar dat�in et eCjifipMrt,.nt is also aallabl$ P2rtff ime f i mlal ail b6happy to quote a c(larcde toltie custprher.bas�#on the rental item to
::%e ssf dotdrn daiuh.Any equipment tctf pre�+iou�ly sehedufed;to beset up or tern awn ailtl be assessed nal iX.nial set-up!tear down Oiarg�s plus a rriirvmumif$50 fee.
22 IDENTIFICATION.When picking up rental equipment afour location,we reaulre a valid Indiana Sate Driver's License.For insurance purposes,'t,&&6 are required to photocopy
the Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment.
Should an item not work properly,pioase contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also,
upon picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved,Provided'that the items are not correct or acceptable,we must
X.
he advised ftbmefitefy to prd9r tp remedy the situation.Tqe Le$�edsha#f use tl e equipment fn a careful ansa prpp2rrnantter
24. LI6UIDATE6 DAMAGES.In Me everit that the Lesscr&19 to delivery any eguipm8nt,or is unable taterr,'dyproblgrris ith delivered equipment.t€ Lessors sdib responsfA.
.r , y:.:..: r:.;:
i shall a be to r..eftand t3.:he:'Les.e :: Ata fee for the pa. I ,
t. s. e.ttte.re aerfa a. un. ntent� €:i:€
r
2.,. SEVERABILITY. �
fi'any pity.toil of this Rental Agreement Is h.,ld irivalict by`a'court of competen(funsdretion`lf'shaif be.,onsitlered deleted from this Renta;Agre6m2nf`but,
such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES.If the event that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successful party,in
addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorneys fees.
27. LINENS.Table linens are inspected prior to pickup and.upon return,.DO NOT ROLL UP PLACE WET LINENS IN ANY BAG-mildew will resuit.If there is obvious damage
such:.as:ti�ito`ery excessive stains burns>�r tears you will I u' rged the cost oflpe i+nen ail keep;same as though it were a sale.RefurnAa Itrrert5 ry.aiid;free of waste.
::28 COOKIfiSG UNDER TENTS. Lessee agrees rlotllp dib any:lype of cooking ander or!within a:reasonably distance of the tarn.Lessde assumes fall responsibility and costs
...!p we :T. :da(n... e and or cleaning.eft ens,to.tit is sa fe:fo cooking rpcessestinder;or..n
a9P P:..::::::... 0P
9 2015 by Business Forms by In-A-Bind,inc.,M Rights,Reserved.(14421) Unauthorized reproduction andfor redislriuut.on strictly prohiba-ed.
J p
PM
.7250 North Keystone Ave. ° (317) 536-2022
Indianapolis, IN 46240 FAX (317)222-3853
RET
ML www.PTRINC.com
RENTED'TO JOB LOCATION TICKET #
CITY OF CARMEL-TREASURER OFCE CARMEL CITY CENTER Res# 141012
1 CIVIC SQUARE SEE NOTES FOR DIRECTIONS Con# 188617
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-97 W (317) 571-2495 OUT 1.0/_02/15__ _1:00 PM KM_
F (317) 844-3498
PO/JOB # RECEIVED BY
LJ OKTOBERFEST VANESSA STILES RETURNED 10/02/15 10:30 PM KM
***FINAL*** Charge for 1.00 Day(s) Page: 2
QTY ITEM DAY EXT AMT NET AMT
1 4485-0000 301FRAME MID W 0.00 0.00
Actual In Date: 10/05/15 4:20 PM
2 9370-0000 LIGHTING ACCORDION 60' TENT 45.00 90.00 90.00
Actual In Date: 10/05/15 4:20 PM
lighting for 30x40
IF USING AN EXTENSION CORD IT MUST BE A
10/3 OR 12/3 GAUGE & SHORTER THAN 25 FEET
62 4473-0000 TENT WEIGHT 8.00 496.00 496.00
Actual In Date: 10/05/15 4 :20 PM
4 6441-0000 TENT MARQUEE 9X10 WHITE 90.00 360.00 360.00
Actual In Date: 10/05/15 4 :20 PM
16 4473-0000 TENT WEIGHT 8.00 128.00 128.00
Actual In Date: 10/05/15 4:20 PM
40 8244-0000 TABLE 8' BANQUET 6.50 260.00 260.00
Actual In Date: 10/05/15 4:20 PM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES - FEES WILL BE ASSESSED
4 5541-0000 TABLECLOTH RED 120X60 6.00 24.00 24.00
Actual In Date: 10/05/15 4 :20 PM
HANGER REPLACEMENT FEE: $1.00 EACH
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
4 5753-0000 TABLECLOTH ORANGE 120X60 6.00 24.00 24.00
Actual In Date: 10/05/15 4:20 PM
HANGER REPLACEMENT FEE: $1.00 EACH
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
250 8224-0000 CHAIR BROWN SAM P* 0.75 187.50 187.50
Actual In Date: 10/05/15 4:20 PM
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZE000N ROL OVER SAID PROPERTY_WHICH CAN CONSTTTUTESTHEFT.THEFT IS PUNISHABLE BY 2 -- -
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
1 HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800-862-2463•Form#14421
Terms and Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee
understands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of
Lessee's obliggations under this contract.Time is of the essence in the,agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURP!-0F`trQo3if MtsNT 4tfhetermination of this.ag e.I ....t Lessel.shad 1et+�rn all Equipment4c,Lessors pe�mises tli}rixag Lessors regula bu�trress hours,In the con I-
tion and repair a:iahen tlefrvered its Lessee,subject only tore;sor)fible wearand tear lessee shall be liabl�ifor all datitages. of lass of the Equlpm�tt bcdffing bwq. s it wqA'
not returned Mhrn Ldk V..�egularbusfriess hours.If Lessoi has agrees #o deliver eat ipmeni to Lessee"or#o pick up,th�taqutpmYfif from Lessee,Lessee shall be t spdans>ftle fiir
all losses or damage to'l=quipriient from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms"Lessor"and"we"shall mean PTR,Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"shall mean the party,
executing this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,li-
abilities,losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees
and&gets#of l ei�ee or Lessee a,bit,ntrastor the(ndatrru es included in this exhibit 5110tr cfut e reasonable attorney's fees paid..b I„essor rrtd2fetidlr3g Mitt and actions involving
-AabllKtr ctrirered by the indernnr'lcat100 ptbvisfon ii¢ht$paragr�)i1. A.
� TIME.,�tl equipment r ental charga5 arm for t,rtte obi f 1E7.T.T1�9E USED.Mast p�tci?s quoted ars far a one dwv(24 ho yrs)charges ff equipment is ne-ea tnr`a longer time period;
we also have weekly(7 days)and monthly(28'd'ays)rates'.`
7. LIABILITY All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from.
the used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied;including any implied warranties of merchantability or fitness for a
particular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify
and hold the Lessor harmless from and against any claims,actions,proceedings;costs,damages to property,consequential damages,loss of income or any other incidental dam-
ages,even those dam30es caused by tree negligee a of ffte Lessor,: ading of orn9y's fees,arising cit of, anrCtet w�t�or fsstalting from the use ofi the artfipent,Inefridittg
P :a C
i ion deliver oss cn>r se o rattan or:i'eturn of the equip
dtetxt. ::>
but not limitedAco.4he Manu fa �'6l :�„ecti n,
......:. ...
8. COLLECTION G0ST8. Th' LeS.set.agrees to pay all rew:onable;:cof€action t orney�and court.ees atitl ot€er..:.expe€�ses,3:�valyed n the col ecr on fit cha�es,O r�r�2tnen
of the Lessors rights uMor this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue Its use and to notify
Lessor.Lessor will repair or replace the equipment with similar equipment in goad working order if available,and if the defect is the result of normal use.Lessor is not responsible
for any incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(61%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to
fyeMnsfruer#'asinsurance.The oamageb�art,�t clues not c3ti rdamage caused by misuse,abuse i t does ttcover theft.Minor damage is€ fined SS damage that can be repaired
,;to,,arfarnourit legs:than six percent Iv.,;'of.fhe ei iuip_ el rental fee. :
li f?Rf3 TtF3+�OF EQUIPMENT It is the reµponsib lily of ilio Lessee to protect ill egtkipment Srorn damage,exposure to weather or damage tf;G tic im from issue of equip
Irient.The Lessee must protect the equipment unt!i it is ret'&'ll or until the agreed pick-up tf and date:
12. THEFT OF EQUIPMENT.The Lessee agrees o pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver
does not cover theft.
13. WEATHER RELATED RiSKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,
should the tenting become unstable due to high wind,snow;rain,flooding,extreme cold or heat,or any other factor beyond Lessors control,Lessee shall still be liable for payment
in full of all charges . XX
14. DIRTY,Ot 3 p�MAGED QUIPMEN`l Lessee agrees to'pay fat.any tier loge to retied equipment regard1b of cause xc opt reasonable wear and tear�+rh11e equtptnerrt is orifi
of possession of.Lesstfr Lessee also aymes to pay a reasonable cleaning ciJarge ter' ll equipment returned dil Accrued rental efrarges cannot be a0'.O ied agatnsl the pUrchap
or cost of repair or damaged goods.'Rental Equipment damaged beyond repair will be paid for by Lessee'at Replacement Cost w'hen rented.The cost�of repalrs'Wi be borne by
the Lessee,whether performed by the Lessor,or at the Lessors option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment
of rental fees.Lessor shall have the option of ropainng or replacing the equipment and Lessee shall be responsible for such costs
PAYME#f€£RMS.We require a v;rd Visa A9a5terCarEx;American Express or fliseavef hard r imbe€'tp make a-reservaflan urileSs the peer reiifirx.
r}g the equipment has-a
re arzar etf'accollnt at Parti Time f3ei3tal The cretli€:card nurfiber shall secure tl e.rese iatiori':ort€I tffe data'of the event If a ci'ecfia Car,js nol: resented a€pick-up,then a cash
P 9 ►a P p.
:lees:€rit, if epc�sit:equal to the replacement cert of:tl3e�qtt .mei3 'is required in addition to the.re€1faf,.fe
P... ..
17. 'CANCELLATION.A party making a reservation will be' subject to a 25%canceflation fee if the"entire reservation is cancelled:within thirty(30)days'of the event.This policy
applies to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100%
fee.
18. DELIVER AND PICK UP. Delivery is made to closest poll truck can park.Extra charges will result in deliveries to upstairs,elevator use or any point where extra time is
involved.Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to delivery with a:
special charge quoted.:#f ro.ari ngetr nis are made and.€his servt�e`ts oesicec r5 a delivery;our driver Must'&1 for atttno�tzatidt�..ff lime permits,vas��tll try to aroomrnodatE yi�u.'.
after quoting the pl ce On pt k up u':::h :.:bo prior arrangements ha.y been Trace and'equipment is not ktincketi down'and asaembked in one shelteredal%tables�nr3.chafrs k�i€€
be Left until the:next cav+when especialclew can he schedu(.d Thele Latif t�e;an`acidffional one day rental q'knock tidal,+n#ee rku result if equipment is still setup
19. PREPARATION OF 51TE:Lessee agrees to have the site upon v�hlch the equipment is to be erected,free and`ctear of alt obstacles,natu,at and matt-made,prior to the arrival
of the Lessor's work crew.Lessee further agrees to have ail teats cleared for removal prior to our arrival.All non-leased equipment and decorations shall be cleared and taken from
the site.if the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work
crew.Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE
YOU.DI&8t0C 382 5544.
21 SETi1F ITEgk3 DOWN.Set up andjsr tsar dmv of equipment is also available P.rry.Time.enol t,ill b6 happy to gi.,ote a charge to the cu toe ler based on the rental item to
€bs.set-t <,t`ril..d0Wn.An e ui ment`f�t reuiausI sdbe bled is be set-up or tern vn vlitl.. $::assess'.:tl*lal set-u near dowit tvffar::, .. t "::::a,::,.tiinf: um' 50 fee.
o.:::::: y q P P .Y <. .......<;;, P 1.:..„,.,. < <d:ji.;., P g � �;;;;;;.�
2LADENTCFICATION.When picking'up rental`equipmentef our location,we require a valid:.
Driver's License.For insurance p.arposes;tive are required to photocopy
the Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safety use the equipment.
Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also,
upon picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the items are not correct or acceptable,we must
be advised i.M4 telt'tit:' de)'tc rertIlWy the Situation.7 e Lose' sfraN use thA equipment in a c�refttl ani proper iar3rtei
24. LIQUIDA EaDA iAG S..(n the evai3t that the Lessor ki'.s.fo delivery aryr egtalpm"nt,or is unable t'.. medy?problsFiswI ..delivered equipment;the Less^ s sofa r�spitrisib&
ity shall be to refund to the Lessee lie rel tel fee for the pal equ+pmont.:
25. SEVERABILITY.If any provision of this Rental Agreement is held invalid by'a'court of competent jurisdiction,it shalf be Coris'idered deleted from His Retitai'Agreement;'but
such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES.If the event that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successful party,in
addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees.
27, LINENS.Table linens are inspected prior to pickup and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage'
::su^has:t til w;excessive stains,f�rtrns:or tuts you mill tt¢`ts?larged the cost of ane iinen;and Kaep.s me as>though it were a sale Return�it!ine0s dry andtfree of waste.
28 COOKI tG UNDER TENTS Lessem agrees i` ::to do anyi,rype of cooking under or lvlthin?a seasonal .e distance of the tent Lessee assDM a 11 responsibility and costs
r et,tledr damage and or cleaning:expense to lent ttfps titre cooking processes Etnde€or near lents
Q 2015 by Business Forms by In•A•Bird.Irc.,All Rights RaseRed.(14421) Unauti,onzed reproduction andrbr redistribution strictly prohibited.
TBE7250 North Keystone Ave. (317) 536-2022
Indianapolis, IN 46240 FAX (317) 222-3853
MYM www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL-TREASURER OFCE CARMEL CITY CENTER Res# 141012
1 CIVIC SQUARE SEE NOTES FOR DIRECTIONS Con# 188617
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-_9_7__ _ -__ __ __ _ __ __ W (.317) 5717-2495__ OUT___L0_/_02./_15_-1.:_00 PM KM_
F (317) 844-3498
PO/JOB # RECEIVED BY
LJ OKTOBERFEST VANESSA STILES TURNED 10/02/15 10:30 PM KM
***FINAL*** Charge for 1.00 Day(s) Page: 3
QTY ITEM DAY EXT AMT NET AMT
42 6673-0000 FLOORING BILJACK 4X4 GRAY 20.00 840.00 840.00
Actual In 'Date: 10/05/15 4:20 PM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
NEEDS A 5/16" ALLEN WRENCH TO INSTALL
1' 7373-0000 TOOL -ALLEN WRENCH 5/16" 0.00 0.00
Actual In Date: 10/05/15 4:20 PM
56 6743-0000 LEGS 15" FOR BILJACKS 0.00 0.00
Actual In Date: 10/05/15 4:20 PM
2 7011-0000 TENT FIRE/EXIT PACKAGE 100.00 200.00 200.00
Actual In Date: 10/05/15 4:20 PM
2 7021-0000 FIRE EXTINGUISHER-2A10BC 0.00 0.00
Actual In Date: 10/05/15 4:20 PM
2 7027-0000 EXIT SIGN 0.00 0.00
Actual In Date: 10/05/15 4:20 PM
2 '7025-0000 EMERGENCY LIGHTS 0.00 0.00
Actual In Date: 10/05/15 4:20 PM
2 7031-0000 NO SMOKING SIGN 0.00 0.00
Actual In Date: 10/05/15 4:20 PM
8 7032-0000 TENT EXIT DRAPE 0.00 0.00
Actual In Date_: 10/05/15 4:20 PM
1 46032 CARMEL P/D-32 130.00 130.00
42 23 SU/TD RISER 12.00 504 .00 504.00
----- Payments ------
0L - � s
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
RENT 3249.50
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials SALES 634.00
OTHER 0.00
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONS_nTUrESTHEFT.THEFT.IS PUNISHABLE BY 2 DMG WAIVER _ 194_97
YEARS IN PRISON PLUS UPTO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. ADDL TAX 0.00
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0.00
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the DEPOSIT 0.00
reverse side hereof,hereby agrees to rent the above equipmenUarticles on the terms and conditions set forth in this
Rental'Agreement,and is an authorized agent for the Lessee. AMT BILLED 4078.47
TOTAL DUE 4078.47 05-OCT-15 16:25:36
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800-862.2463•Form#14421
Terms and Conditions
1. INSPECTION.Lessee acknowledges{hat lie has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee
understands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of
Lessee's obligations under this contract.Time is of the essence in the.agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OFl`QUIPMENT:..A}:the<termination of this' greeme€tt-,teasel;sfiai re#inn all Equipment o Lessor=s premises qurmg.Lessor's regulatttusrrtess hours in:fie condi
tion and repafa as when dal�ierp i t+ Lessee,subject or I to;reesortabie wear and teaKLessee shall be fr Ielor ell datnag� sl or Iq s of the Equipmegt gccr3rring bpoose it was:,
not returned within Lsssors t'egtaiarbusrt ss hours If Lessoirhas agreed to del viii equipment to Lasses or o pick up 1fle quipntet t from Lessee,Lessee strait be responsible f6F
all losses or damage to Equipment froth time of delivery to Lessee aiid until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms"Lessor"and"we"shall mean PTR,Inc.dib/a Party Time Rental.Tl e terms"Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,li-
abilities,losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees
and agatjt of Les9ee gr Lessee subi ntrdz for 1 h ind int ties acluded in this exfRibit s>7alI-016tude!rrastitjabte attorney's fees poi l by l;bssbr ftxtleferdgi,'uiWnd actions involving
xx-
iabilif; eo ered ":the.n em at on .to ter
r '
hours) h r u, js a an a time period,
>�..;;:�iME.AEI:.c„..us meat rental.,bar i are'(ttr..;ti�E�c�O,fsE(�.%TtIv1E USED.Most pr'rtes quilted;a€e r�a ane;>ay(2410 5)c a gemlf eq pfnert �;eded:fstr g
we also have nee p {7 days)and monthly(28 days)rates. °"
7. LIABILITY,Ali equipment rs for yenta purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from
the used of the(eased equipment.The Lessor expressly disclaims ail warranties,either expressed or implied;including any implied warranties of merchantability or fitness for a
particular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify
and hold the Lessor harmless from and against any claims,actions,proceedings;costs,damages to property,consequential damages,loss of income or any other incidental dam-
ages,even tl 4se damagaa cawed byt e negligence of the Lessor dre#udfnr a 3tney's tees,arising out or CO`.MM..t AA or#'esulting from the use of file egltrprrsent ifipEkidtrrg
but not limited to the tnanufacfure selection,delivery,pgsses.1ci fisc operatrott or return of the equrometrt.
8. COLLECTION 00 The Lessee agrees to pay all re st able..cefleation:at#orgy's and court feesenri otfter expenses rrttrefved in the collection p€^barges fir erltorct megt
of the Lessor's-fights under this conffact.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify
Lessor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible
for anv incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to
#�esensttuetl as tt surance.The dalibia afverttoes not cover:damage caused by misuse aWw rt does r#cover theft.Minor d�tnage S:6 ihed as damage that can be repaired
:':for an ar.m.'I lest
<than six percent( °rt of ltle equipments re, WI fee.
ti, PR(TECT►QN OF EQUIPMENt.itis rhe reionslbiElty of,i e Lessee to proteetall ettmeni firm damage,exposure to swea0ler or damage fret o6rurs from issue of equip
xx
-
MM
Lessee must protect the equipment until it is returned or until the agreed pick-uptime and date.
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damagi Waiver
does not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,
should the tenting become unstable due to high wind,snow,rain.flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment
in full of all charges
14. DIRTY,OV DAM,aGED I=QUIPMEN Lessee agrees tap. fo..any damage to rented equipment regdrd as of cause exceppt reasonable wear and tear wttlle eqf prrlen#rs oat:
of possession of Lessor Lessee also,agrees to pay a reaaoh ble cleaning cherge for:ail equipment retuniau dirty Accrued rei3tal.charyes cannot be apptted atlainst the puruha5is
or cost of repair or damaged goods.Renta'Equipment damaged beyond repair Will be paid for by Lessee`at Repl'a:::8::6`Ferif Cost when rented.The cost of repairs will be-br5rne by
the Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment
of rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
3'f TERMS.We requ re a v9d W MaSter.Wd American Express or 0.1wr� rd narabet to-make a reservation unless the party rerith';the-equipment-has-a
arrattpad a�court at Party Time.Aeh'fal The crodfl card-.umber shall secure reseti atior,untEl the dat4 of the event,if a ci'edit.eard is not.' ..setated 6T.pick-up,then a cash
security deposli.equal ro the replaceirtr"nt cit t.Qf.:the equivm-als required in addition io the Tanta@ tee
17.'CANCELLATION.A party making a reservation will rte subject to a 25%cancdlation fee if the ehtire reservation is cancelled within thirty(301'days of the event.This policy
applies to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100%
fee,
18. DELIVER AND PICK UP.Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use or any point where extra time is
involved.Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to delivery with a
special charge qurated 1f nor arrnettts are made and this serutce'is deslredtrt rietivery our driver trtust halt for autnortzatlon lt.time permits,we ill try Lo accommodate you.
after quct'sng the pt rc ,On peck up inhere io prior arrangenten s have been madelard:equipment isnot lmoeked dovrn s 3asaemsi e in one sheftereq aria,tables€tnd. hairs
be Left until the poxt dqy yhOn a specie drew can be sched;lierj.Tfyere�y ii bi?ori�dditfonal one day rentals-A krapk dr n foe wilt;result if equipment is 5tifl sett p
19. PREPARATION OF SITE.Lessee agrees to have the sire upon'06h the equipment is to be erected,free and'ciear of ali obstacles,natural and man-made,prior to`the arrival
of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-'eased equipment and decorations shall be cleared and taken from
the site,If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work
crew.Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE
YOU DIS.800 3132-5544. :
<:>:.
a 1• a ':j'a "" E f r :
21. .. E iJP E`t DOWN.Set u : r t' r do":n`f a uio t is also ava1aiile: .:'rt`:Lime enfaf:wit b >hao to ore a c(ar `to.. ie cu aar�er'!tas . :on,he,ental item to
. .> lT A;..: P nrl/r� o: q,: , �`;: ,PY q, 9 :; . .:. .::.
#ae set upifotn doin.Any equipment qtt previously 5c#teduied to be set up or tom down s+Irlba assessed nd�tmai set-upifear down ctiarges pits a rriirumum$50 fee.
21""IDENTIFICATION.ION.When picking up rental equipment at our location,we require a val;d tfidiana Sate Driver's License.For insdrance purposes;we are required to photocopy
the Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment.
Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also,
upon picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the items are not correct or acceptable,we must
be advised frrimedratq#y in Qrd0!to remedy the situation.The Less sha#I use rhe equipment in a careful an-:013R,op m. i In r .
24. LIQUIDATE DJ IIAG)=S Ip u e evel;that the Lessor fairy to delivery arty e�rrpmsnt,or is unable tgremt cfy problemswitf dei slered equipment, e Lessors sols I,. pp :
ity shall be to refund ftf the Lessee:t#1e Terror fee far the partteui�r eq!liprnent ....
25. SEVERABILITY.if any provis'ion`of this Rental Agreement is held invalid bya'court of competent jurisdiction,tt shall be con sidered deleted from this Renta,Agre'dmenf:but
such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES.It the event that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successful party,in
addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful partys attorney's fees.
27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage
sucks as mildew dxcessive stains burns:or tears yo,�shill tie<i merged the cost ofthe linen ar>> keep same as though it were a sale.Roturn:atE;fnerts'dryy;"and.:free of waste.
28.
COOKING UNDER TENTS Lessee agrees t io do any type of cooking at�dpr or'wrthfn: "reaaonabie distance of the te€,t.Lessee assurngs fill responsibility and costs
::tool Oreo for Ml.-n lge and or cleaning pxpenX10 kern tLipsgue.. cooking processe5vndei ur near#enter
(,.'2015 by Business Farms by In-A-Bind,enc.,All Rights Reserved.(144211 Unauthorized reproduction andior rodisidbrtion strict!v prohibited.
VOUCHER NO. WARRANT NO.
ALLOWED 20
Party Time Rental
IN SUM OF$
7250 N. Keystone Avenue
Indianapolis, IN 46240
$4,078.47
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1203 I 188617 I 43-590.03 I $4,078.47 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Sunday, October 18,2015
Director, Community Relations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
i
i
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered,by
whom, rates per day, number of hours, rate per hour, number of units,price per unit,etc.
Payee
Purchase Order No.
i
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
10/02/15 188617 $4,078.47
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer