HomeMy WebLinkAbout250691 10/21/15 r CSA .
��y_.._,.a� CITY OF CARMEL, INDIANA VENDOR: 115100
® i' ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAWCHECK AMOUNT: S""10,266.67'
,., r° CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 250691
+.y�.oN. `• CARMEL IN 46032 CHECK DATE: 10/21/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 9.15 3,768.34 OTHER EXPENSES
1125 4340000 9.15 6,498.33 LEGAL FEES
OCT ,0 6 2015
B
Professional Services Invoice
FOR SERVICES,RENDERED Date: 10/5/2015
FROM 9/1/15 THROUGH 9/30/15 Legal Services Sep'15
1125-1-01-4340000 6,498.33
Provider: Debra M. Grisham, Attorney at Law LLC 106-5023990 $ 3,768.34
;Total city,63f.6"r 6'1j' "4
Address: 922 E Greyhound Pass
Carmel, IN 46032 1215-413.1 Central Park $ 289.33
(Total day Township:Telephone: 317-690-1597
Email: dgrishamlaw@gmail.com $ 10,556.00
Project Name: General Park Legal and Business Services Approval
Invoice No: 9.15 Date
Hourly Rate; $140.00
Service Date Description of Service Hours Worked Amount Due
9/1/2015/2015 Reviewed and distributed drafts of Park Boar..d 1.8 $252.00,
Special-meeting minutes t'o S�Young, M Klitzing
and M Westermleier for:review and inclusion in
Park Board packet. Made changes to final
distribution documents-and discussed thesame
with S Young. Reviewed Bylaws changes
against notes and comments. Completed draft of
coversheet and resolution (with exhibits),to adopt
the same.
Met with M Westermeier and M Klitzing regarding 0.5 $70.00 /64P
the acquisition status of the Matilda Haverstick
Family Property ("MHFP").
Worked on Sunrise on.the Monon ("SOM") 0.7 $98.00 1401
coversheet and.discussed the same with M
Wostermeier. Communications with A
Greenwood regarding the SOM Resolution draft,
Closing Agreement draft and Park.development
plan.
Worked'on Tort Claim RZESEE4E8312 and 0.8 $112.00 z.)
communications with CCPR staff regarding the
same. Updated the file.
Service Date Description of Service Hours Worked Amount Due
Completed and obtained M Westermeier's 0.7 $98.00 �v/
signature on the acknowledgment of Rieth Riley's
election to terminate its contract to perform the
Monon Rehabilitation Project ("MRP") and to
return the original performance and payment
bonds to avoid termination damages.
Communications with S Young regarding the
same. Updated the file.
9/2/2015 Worked on the Attorney report in preparation for 0.4 $56.00
the 9-8-2015 Regular Park Board meeting.
Worked on the Purchasing Agreement for the 2 $280.00
MHFP.
Worked on the SOM Closing Agreement and 3.5 $490.00
Donation Resolution., Multiple communications
with A Greehwood,..M"Westermeier, M Klitzing, J
Molitor and S Young regarding the same.
Worked on Bylaws revisions documents for Park 0.5 $70.00 /
Board packet and communications with S Young
regarding the same.
9/3/2015 Worked on the Purchasing Agreement for the 2.7 $378.00
MHFP and distributed the same to appropriate
personnel for review and communications with J
Molitor regarding the same.
Met with M Westermeier regarding various park 0.4 $56.00
matters including the Monon Rehabilitation Project
("MRP"), the Dog Park and the Central Park West
Commons Project("CPWCP").
Communications with S Young regarding Park 0.3 $42.00 U/
Board packet documents.
9/8/2015 Met with M Westermeier regarding the MHFP and 0.6 $84.00
the White River Greenway Trail. Searched and
reviewed county documents regarding the
properties. Communications with C
Frankenberger regarding the same. Updated the
file.
Communications with A Greenwood and C 1.4 $196.00
Shinaver regarding SOM matters including the
Park Field development plan and met with C
Shinaver regarding the same. Updated the file.
Communications with Rieth Riley regarding MRP 0.2 $28.00 /D
contract termination. Updated the file.
Communications with Travelers Adjuster 0.6 $84.00
regarding Tort Claim RZESEE4E8312 and Tort
Claim WSMCCE4E4354. Updated the file.
2
Service Date Description of Service Hours Worked Amount Due
Received, reviewed and filed performance and 0.3 $42.00 X021 SBS
payment bonds for the CPWCP.
Prepared for and attended Park Board meeting. 2.7 $378.00 �� f
9/9/2015 Worked on post meeting matters including review 1.8 $252.00 �v
of Bylaws document and drafted communications
to the Park Board regarding the same. Organized
the file. ID
Met with M Westermeier regarding various park 0.5 $70.00 I v
matters including the MHFP, West Park Master
Plan Update ("WPMPU"), the Central Park Dog
Park ("Dog Park"), Central Park and Extended
School Enrichment("ESE") issues.
Worked on general filing and organization. 2 $280.00
Communications regarding SOM matters. 0.2 $28.00 /v
9/10/2015 Met with-.M Westermeier and M'Klitzing regarding 2.4 $336.00 / U 4�o
the MHFP and the White River Greenway Trail
("WRGT")and performed research regarding the
same. Communications with A Kostrzewa
regarding a MHFP appraisal invoice. Arranged
and participated in conference call with B Bosma,
M Klitzing and Westermeier regarding the MHFP
and the WRGT.
Communications with M Westermeier about and 0.3 $42.00 /0
follow up with M Krosschell regarding, the status
of the Certificates of Substantial Completion for
the Dog Park and the Founders Park Lighting
Project ("FPLP").
Worked on, assembled and processed SOM 1 $140.00 b /
Resolution and Closing Agreement and
distributed the same to appropriate persons and
updated the file. Communications with C Shinaver
regarding the same. Updated the file.
Communications regarding permit requirements 0.7 $98.00
for the CPWCP, retrieved and,distributed
necessary deeds for recording of the Operations
Manual required by the City of Carmel.
3
Service Date Description of Service Hours Worked Amount Due
9/11/2015 Continued work on.MHFP and White River 3.3 $462.00
Greenway Trail matters; contacted K Boren
regarding title updates for both Properties.
Obtained White River Greenway title policy for
update. Delivered pertinent MHFP documents to
B Bosma. Communications with prior title
company regarding the White River Greenway for
an update estimate.
Completed communications to the Park Board 0.3 $42.00 �D
regarding Bylaws changes and provided copy of
the Park Interlocal Agreement.
Communications with A Greenwood and C 0.3 $42.00
Shinaver regarding the timing of the SOM Plat
and document presentation to the City of Carmel
Board of Public Works. Received and filed the
original executed signature page for the SOM
Park Field Closing Agreement.
9/14/2015 Worked on MHFP purchase agreement draft and 1 $140.00 U
forwarded with instructions to B Bosma.
Multiple communications with A Greenwood and 0.5 $70:00 l
C Shinaver regarding the SOM matters.
Received from, reviewed and responded to M 0.5 $70.00 �v
K.rosschell regarding, the Certificate of Substantial
Completion ("CSC") forms prepared for the
Founders Park Lighting Project ("FPLP") and the
Dog Park.
Worked on file organization. 1 $140.00 'I D
9/15/2015 Communications regarding MHFP. 0.2 $28.00
Communications with M Krosschell regarding the 0.2 $28.00 161
CSC for both the FPLP and the Dog Park.
Worked on general filing and organization. 3.1 $434.00 / 01
9/21/2015 Received, filed, processed and started internal 1 $140.00 /v
investigation regarding Tort Claim
EBMCCESJ1707. Communications with the
CCPR-staff and.the Travelers Adjuster regarding
the same.
Prepared for conference call with B Bosma and M 3.3 $462.00 166 ,
Klitzing regarding the MHFP and the WRGT.
Communications with K Boren and J Cochran
regarding title updates for the respective
properties. Communications with A Kostrzewa
regarding new title company engagement_
Updated the file.
4
Service Date Description of Service Hours Worked Amount Due
Communications with Clay Township Trustee D 0.5 $70.00
Callahan regarding attendance at Clay Township
Board meeting on 9-22-2015. Reviewed Central
Park Bond documents in preparation for Township
consideration of refinancing of the Central Park
Bond.
9/22/2015 Attended Township.Board meeting regarding the 0.5 $70.00 D
refinancing of the Central Park Bond.
Prepared for and met with B Bosma, M 3.5 $490.00 l U
Westermeier and M Klitzing prior to an onsite visit
of the MHFP and the WRGT. Worked on post
site visit tasks. Met with M Westermeier to
discuss the site visit and next steps. Updated the
file.
Worked on Tort Claim EBMCCESJ1707 and 1.7 $238.00 U
communications with Travelers Adjuster regarding
the same.
Worked on general file organization. 1.8 $252.00 /D
9/23/2015 Met with M Westermeier regarding park matters 0.7 $98.00
including the Dog Park and status of CPWCP.
Multiple communications with B Bosma, title 1 $140.00 104
company and Surveyor regarding MHFP and
reviewed title updates.
Worked on general organization and filing. 0.9 $126.00 D /
Worked on Tort Claim EBMCCESJ1707 and 1 $140.00 /o /
communications with M Westermeier regarding
the same.
9/24/2015 Worked on general organization and filing. 1.5 $210.00 /0
Communications with Surveyor regarding MHFP 0.5 $70.00 /
survey update and reported status to B Bosma, M
Westermeier and M'Klitzing.
9/25/2015 Met with M Westermeier regarding various park 0.5 $70.00
matters including-the CPWCP,.the MHFP and the �a/
Park Bond Refinancing.
Worked on general organization and filing. 3 $420.00 / 0/
9/28/2015 Communications with Surveyor regarding MHFP 2 $280.00 /Olo
survey update. Communications with B Bosma,
M Westermeier and M Klitzing regarding the
same. Reviewed City webpage for related public
documents.
Worked on general organization and filing. 1.8 $252.00 /0/
5
Service Date Description of Service Hours Worked Amount Due
9/29/2015 Received and worked on claim inquiry regarding a 0.4 $56.00 �Q
slip and fall at the Monon Community Center.
Communications with CCPR manager regarding 0.2 $28.00 /
Tort Claim EBMCCESJ1707.
Met with M Westermeier regarding and worked on 1 $140.00
MHFP and communications to B Bosma and City
Engineer regarding the same.
Communications with M Krosschell regarding the 0.2 $28.00
status of the CSC for both the FPLP and the Dog
Park.
Started review of SOM documents in preparation 3.2 $448.00 �D
for consideration at the City of Carmel Board of
Public Works on.10-7-15. Received Park'Field
development plan update; communications with M
Westermeier., A Greenwood acid C Shinaver
regarding the same.
9/30/2015 Met with M Westermeier regarding MHFP. 2.3 $322.00 �U
Conference call with M Westermeier and B
Bosma regarding MHFP. Communications to
Carmel City Engineer regarding the same.
Multiple communications with B-Bosma regarding
the same. Updated the file.
Worked on and communications with A 1.8 $252.00 �U
Greenwood regarding, the SOM documents,
concerns and outstanding issues.
Worked on Tort Claim EBMCCESJ1707 and 1.7 $238.00
communications with Travelers Adjuster and
several CCPR staff regarding the same. Updated
the file.
Nature of Services FEE
Totals 75.4 $10,556.00
Signature: Delwalk C.rOhavw
X9. 23
6
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra M. Terms
Attorney at Law LLC Date Due
922 East Greyhound Pasws
Carmel, IN 46032
Invoice Invoice.. Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
10/5/15 9.15 Legal Services Sep'15 $ 6,498.33
10/5/15 9.15 Legal Services Sep'15 $ 3,768.34
***do not mail .
Total $ 10,266.67
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
120
Clerk-Treasurer
Voucher No. Warrant No.
11510.0 Grisham, Debra M. Allowed 20
Attorney at Law LLC
922 East Greyhound Pasws
Carmel, IN 46032 In Sum of$
$ 10,266.67
ON ACCOUNT OF APPROPRIATION FOR
101 General Fund/ 106 Park Impact Fee
PO#or Board Members
Dept# INVOICE NO. CCT#/TITL AMOUNT
1125 9.15 4340000 $ 6,498.33 1 hereby certify that the attached invoice(s), or
106 9.15 5023990 $ 3,768.34 bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
October 12, 2015
Signature
$ 10,266.67 _ Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund