HomeMy WebLinkAboutPaperless 111815Board of Public Works and Safety Meeting
AGENDA
Wednesday, November 18, 2015 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the November 4, 2015, Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution BPW-11-18-15-01; Preserve@Bear Creek Section 1; John Duffy,
Director of the Department of Utilities
b. Resolution BPW-11-18-15-02; Ashmoor; John Duffy, Director of the Department of
Utilities
c. Resolution BPW-11-18-15-03; Playschool@Legacy; Timothy Walter, Platinum
Properties
d. Resolution BPW-11-18-15-04; Primrose School of West Carmel; Howard Dugan,
Gilliatte Contractors
e. Resolution BPW-11-18-15-05; Danny Boy Beer Works; Ryan Jones, Compass
f. Resolution BPW-11-18-15-06; Prime Carwash; Jeremy Dixon
g. Resolution BPW-11-18-15-07; The Bridges Pase 1; David Alexander, Gilliatte
Contractors
h. Resolution BPW-11-18-15-08; Overbrook Sections 2&3; Danielle Borman, Fischer
Homes
i. Resolution BPW-11-18-15-09; Legacy; Meadows@Legacy Section 2;
Ridge@Legacy Section 3; Timothy Walter, Platinum Properties
j. Resolution BPW-11-18-15-10; Northview Christian Church; Rocky Tilson, Tilson
Asphalt
k. Resolution BPW-11-18-15-11; The Bridges Giant Eagle and Getgo; Patrick Lister,
Weihe Construction
3. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use Caucus Room; Meeting; October 27, 2016; 5:30 p.m. to 9:00 p.m.;
The Enclave of Carmel HOA
4. OTHER
a. Request for Performance Bond Amount Reduction; Overbrook Subdivision
Sections 2 & 3; Danielle Borman, Fisher Development
b. Request for Performance Bond Amount Reduction; Ridge at Legacy Section 1 &
2; Timothy Walter, Platinum Properties
c. Request for Grant of Perpetual Storm Water Management Easement; Indiana
Spine Group, Christine Kutruff, Indiana Spine Group
d. Request for Replat; Woodland Golf Club; Lot 6; 2030 E. 110th Street; Ann Kaiser
e. Request for Sidewalk Closure; West Main Street and Pennsylvania Way; Resa
Glover, Vectren Energy
f. Request for Lane Restriction/Sidewalk Closure; Range Line at Carmel Drive;
Dave Parnell, T&W Corporation
g. Request for Variance; 2455 Londonberry Blvd; Alfred & Nancy Wachter
h. Request for Variance; 596 Melark Drive; Mr./Mrs. Frederick Heckman
i. Request for Variance; 6582 Brauer Lane; Mr./Mrs. David Halt
j. Request for Consent to Encroach; 2455 Londonberry Blvd; Alfred & Nancy
Wachter
k. Request for Consent to Encroach; 596 Melark Drive; Mr./Mrs. Frederick Heckman
l. Request for Consent to Encroach; 6582 Brauer Lane; Mr./Mrs. David Halt
5. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, NOVEMBER 4, 2015 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:04 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the October 21, 2015 Regular meeting were approved 3-0.
BID-QUOTE OPENING/AWARDS
Quote Openings for Snow Removal Art and Design District; Mayor Brainard opened and read the bids
aloud.
Company Amount
Vive Exteriors $42,900.00
The Quotes were given to Dave Huffman, Street Commissioner for review and recommendation.
Quote Openings for Snow Removal Palladium and Tarkington; Mayor Brainard opened and read the
bids aloud.
Company Amount
Vive Exteriors $38,500.00
The Quotes were given to Dave Huffman, Street Commissioner for review and recommendation.
Quote Openings for Snow Removal City Center – Nash Building; Mayor Brainard opened and read the
bids aloud.
Company Amount
Vive Exteriors $81,400.00
Engle $44,000.00
The Quotes were given to Dave Huffman, Street Commissioner for review and recommendation.
Quote Openings for Tower; Mayor Brainard opened and read the bids aloud.
Company Amount
Blackmore Butner $35,350.00
Triple A Roofing $48,350.00
Roofing $21,000.00
The Quotes were given to Dave Huffman, Street Commissioner for review and recommendation.
Bid Opening Rock Salt – 2016; Mayor Brainard opened and read the bids aloud.
Company Amount
Compass $104.00 per ton
Muniteam/Univar USA No Bid
Morton $114.30 per ton
Cargill $115.79 per ton
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
PERFORMANCE RELEASES
Resolution BPW-11-04-15-01; Point Blank Gun Range; ROW Work; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-11-04-15-02; Tom Wood Audi; Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-11-04-15-03; Sanctuary Project 1 LLC; Erosion Control; Section 1, 2A,4A; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-11-04-15-04; Health & Wellness Suites; Right Of Way; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Change Order #3; Sub Surface of Indiana; ($6,798.44);
Bridlebourne Drainage; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0
Request for Purchase of Goods and Services; Engledow Group; ($21,612.50); 2015 Holiday
Decorations; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; Additional Service; American Structurepoint;
($77,200.00); Main Street Improvements; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0
Request for Purchase of Goods and Services; Jack Doheny Companies; ($51,250.00); Proteus
Inspection System; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0
Request for Purchase of Goods and Services; Williams Creek Consulting; ($98,600.00); City Center
Drainage Analysis; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0
Request for Purchase of Goods and Services; Kronos Inc.; ($10,077.53); Telestaff; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Purchase of Goods and Services; Municipal Contractors Sealing Products; ($47,100.00);
PermaCast; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Gazebo and Common Area; Wedding; October 15, 2016; Noon to 6:00 p.m.; Stephanie
Rentschler; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; International Art Festival; September 23-25, 2016; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Resolution No. BPW-11-04-15-05; A Resolution requesting the financing, construction and dedication
of certain infrastructure; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Lane Restriction; Westfield Blvd; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Road Closure; 111th/Penn; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Manual Variance; Bear Creek Subdivision Section 2;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 2437 Londonberry Blvd; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 2437 Londonberry Blvd; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:21a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer