HomeMy WebLinkAbout251564 11/18/15 4+/�CSN*f!
a; CITY OF CARMEL, INDIANA VENDOR: 115100
® i; ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAWCHECK AMOUNT: $"*"*9,429.00'
�• 4 CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 251564
�,;,�e��� CARMEL IN 46032 CHECK DATE: 11/18/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 10. 15 2,359.00 OTHER EXPENSES
1081 4340000 10 . 15 294.00 LEGAL FEES
1082 4340000 10 .15 140.00 LEGAL FEES
1091 4340000 10 .15 168.00 LEGAL FEES
1125 4340000 10 . 15 6,468.00 LEGAL FEES
I
177"ECEIVED
NOV - 2 2015
Professional Services Invoice BY:
FOR SERVICES RENDERED Date: 11/2/2015
FROM 10/1/15 THROUGH 10/31/15
Legal Services Srp'15 �L{Q,QO
1125-1-01-4340000 6,qbR Q(�
Provider: Debra M. Grisham, Attorney at Law LLC 106-5023990 2,359. 00
Address: 922 E Greyhound Pass 1081-99-4340000 �9q.aa
1091-4340000
Carmel, IN 46032
Total=City„of^'Carmel.;: 4iw$a;Yy;9iS(Fa' �hQx
Telephone: 317-690-1597 1215-4131 Central Park 1605-100
Email: dgrishamlaw@gmail.com 1215-4131-1 Capital Maintenance B'
TotabClay�Tow;;nship :,`; $ :' ':r,.2
Project Name: General Park Legal and Business Services
$ �o,a 3 y:oD
Invoice No: 10.15
Hourly Rate: $140.00 Approval
Date
Service Date Description of Service Hours Worked Amount Due
10/1/2015 Communications with City of Carmel Engineer 0.6 $84.00 1 o G
regarding the Matilda Haverstick Family Property
("MHFP") and multiple communications to M
Westermeier, M Klitzing and B Bosma regarding
the same. Received title related documents.
Updated the file.
Worked on Sunrise on the Monon ("SOM") 1.8 $252.00 I d l
revised plat draft, Covenants, Conditions and
Restrictions ("CCR's"), the Use and Maintenance
Agreement ("UMA") and other organizational
documents. Prepared comments for A
Greenwood and multiple communications with J
Molitor regarding the LIMA and CCR's.
Discussed the SOM status with M Westermeier.
Sent revision suggestions to A Greenwood.
Met with M Westermeier regarding various park 0.4 $56.00 1?-(S'-40&
matters including the Central Park Dog Park ('Dog
Park"), Founders Park Lighting Project ("FPLP")
and the Central Park West Commons Project
("CPWCP").
10/2/2015 Continued work on SOM documents. 2 $280.00 l o t
Worked on Tort Claim EBMCCESJ1707 and 1 $140.00 to-72-ql
communications with CCPR staff regarding the
same. Updated the file.
1
Service Date Description of Service Hours Worked Amount Due
Communications to City Engineer regarding the 0.8 $112.00 I�(p
MHFP status. Received MHFP title documents
and communications regarding title company
invoices for related title matters.
Worked on SOM documents and communications 0.9 $126.00
to A Greenwood regarding the same.
10/5/2015 Obtained SOM-executed UMA from C Shinaver 1.4 $196.00 to
for review and multiple communications to J
Engledow to arrange for his signature on the
same. Received and reviewed the revised CCR's
for revisions; reviewed the executed UMA.
Communications to C Shinaver regarding the
UMA Exhibits and the more revisions to the
CCR's. Updated the file.
Prepared for and attended Agenda and Project 1.8
Status meeting with Senior Management Staff. $252.00 lo.
Communications to B Bosma regarding the MHFP 0.4
Purchase Offer; communications to Carmel City
Engineer regarding the MHFP and $56.00 i
communications with M Westermeier regarding
the same.
Started draft of coversheet for Park Board Bylaws 0.6 $84.00 1 t
consideration at its 10-13-15 Regular Park Board
meeting.
10/6/2015 Continued review of the SOM-executed UMA for 4 $560.00
confirmation of last requested changes and
multiple communications with C Shinaver and A
Greenwood regarding Exhibits. Continued review
of SOM CCR's and the SOM Plat. Worked on
CCR's revision draft and comments regarding the
UMA, the Plat and arrangement of UMA signature
with J Engledow. Multiple communications with A
Greenwood and C Shinaver regarding the UMA
and other matters including the CCR's and SOM
Plat.
Completed and submitted the Park Board Bylaws 0.4 $56.00 Iv t
coversheet for inclusion in the Park Board packet.
Discussed park funding matters with J Hagan and 0.3 $42.00 pt
M Westermeier.
2
Service Date Description of Service Hours Worked Amount Due
10/7/2015 Continued UMA review and multiple 4.2 $588.00 ►J
communications with A Greenwood, C Shinaver,
M Westermeier and J Engledow regarding the
same. Reviewed SOM By-Laws Draft, created list
of suggested revisions consistent with the UMA
and CCR's and multiple communications with J
Molitor and A Greenwood regarding the same.
Met with M Westermeier regarding the status of
the SOM documents.
Met with M Westermeier regarding various park 0.5 $70.00 I2j 3'- p ,4
matters including park funding and the CPWCP
status.
Communications with Travelers Adjuster 0.3 $42.00 I aq
regarding Tort Claim EBMCC5J1707. Updated
the file.
Communications from B Bosma regarding the 0.5 $70.00 1 Co
MHFP purchase offer and discussed terms of the
offer with M Westermeier.
10/8/2015 Met with M Westermeier and M Snyder of the 0.2 $28.00
Owner's Representative (OR) for the CPWCP,
regarding utility matters.
Communications with C Shinaver regarding 4.8 $672.00 Iv i
additional changes to the UMA, obtained the
revised SOM executed UMA and after review,
prepared documents with all exhibits and met with
J Engledow to obtain his signature on the final
UMA. Processed the fully executed UMA and
distributed the same to all appropriate parties.
Communications to K Boren of Hamilton National
Title and A Greenwood regarding the revised
UMA. Worked with M Westermeier on CCR
storm water maintenance issues and
communications with A Greenwood regarding the
same.
Met with J Engledow regarding the MHFP and 0.4 $56.00 1 v�,
communications with M Westermeier and B
Bosma regarding the same. Updated the file.
10/12/2015 Received and reviewed communications 0.5 $70.00
regarding the Central Park refinancing and met
with M Westermeier and M Klitzing regarding the
same and related topics of park governance and
funding matters.
3
Service Date , Description of Service Hours Worked Amount Due
Continued work on SOM matters and 1.7 $238.00 101
communications with A Greenwood regarding the
same. Received electronic copies of the recorded
CCRs and plat for file and communications to C
Shinaver regarding the same.
Received from B Bosma and reviewed, the MHFP 2.2 $308.00 Ids
Offer to Purchase, reviewed the title documents
and the earlier drafted agreement and
communications with M Westermeier and B
Bosma regarding the same. Communications to K
Boren regarding title commitment. Updated the
file.
10/13/2015 Met with M Westermeier regarding various park 0.5 $70.00 loco
matters including Monon Greenway Crossing ►Zig y4/,k
matters, MHFP, the Dog Park and FPLP.
Received and filed communications from M 0.2 $28.00 12-15-
Krosschell regarding the Dog Park and FPLP
Certificates of Substantial Completion and
Maintenance Bonds.
Received and reviewed the hard copy of the final 0.5 $70.00 10
recorded SOM CCRs and SOM Secondary Plat.
Reviewed project list, communications with CCPR 3 $420.00 1,91
staff regarding the same; prepared Attorney
Report and otherwise prepared for and attended
the Park Board meeting.
10/14/2015 Processed SOM CCR's and met with M 2.2 $308.00 le
Westermeier regarding the SOM Park Field
matters for follow up with C Shinaver and A
Greenwood. Organized the file.
Met with M Westermeier regarding the MHFP and 1.3 $182.00 I J(o
multiple communications to B Bosma regarding
the purchase offer terms and with K Boren
regarding title matters. Updated the file.
10/15/2015 Prepared for and participated in conference call 2 $280.00 I o t,
with B Bosma and M Westermeier regarding the
MHFP. Communications with J Engledow
regarding the same. Provided Offer to M
Westermeier for distribution to appropriate
persons. Updated the file. Communications with
M Westermeier regarding comments from Seller's
broker, review of file and communications to B
Bosma regarding the same.
4
'Service Date Description of Service Hours Worked Amount Due
Communications with A Greenwood regarding, 0.6 $84.00 t o
and received and reviewed the SOM
Environmental Phase I Site Assessment.
Updated the file.
Worked on General file organization and filing. 0.6 $84.00 i
10/16/2015 Received and reviewed communications about 0.2 $28.00 i J
and met briefly with M Westermeier regarding,
Central Park Sewer arrangement and pulled file
regarding the same.
Met with M Westermeier regarding the response 3.8 $532.00 (�
to the MHFP Offer to Purchase, reviewed the
offer terms, provided a table of costs associated
with the closing based on file review and
communications with K Boren; revised Purchase
Offer terms and communications with B Bosma
and M Westermeier regarding the same.
Worked on SOM UMA title insurance matters. 0.4 $56.00 (v
Arranged for and delivered fully executed original
UMA to K Boren for deposit into escrow.
10/19/2015 Reviewed, revised, discussed with and provided 4 $560.00 ( v
to M Westermeier for distribution to appropriate
persons, the MHFP Offer to Purchase consistent
with comments from the broker.
Communications from K Boren and
communications to B Bosma and M Westermeier
regarding, title commitment matters.
Communications to K Boren and A Greenwood 0.4 $56.00 I o
regarding the SOM UMA escrow instructions.
Communications with the Dog Park Contractor 0.4 $56.00 12.1
regarding the Certificate of Substantial
Completion (CSC) and Maintenance bonds.
Communication with M Krosschell regarding the
same and the status of receipt of the CSC and
maintenance bonds from the FPLP contractor.
10/20/2015 Reviewed Central Park sewer file and met with M 0.7 $98.00 101
Westermeier regarding the same. Updated the
file.
Met with M Westermeier regarding various park 0.4 $56.00
matters including the MHFP, the SOM and i ur:�BDr
CPWCP.
Worked on general file organization and filing. 1.5 $210.00 I v
5
Service Date Description of Service Hours Worked Amount Due
Communications with Dog Park contractor 0.2 $28.00 17-u-04
regarding CSC and bonds.
10/21/2015 Worked on general file organization and filing. 1.1 $154.00 lot
10/22/2015 Worked on general file organization. 1.5 $210.00 lot
Communications regarding Central park neighbor 1 $140.00 I
tree issue. Reviewed existing research and
communications to M Westermeier regarding the
same.
10/26/2015 Received, reviewed and reported to J Engledow, 1.4 $196.00
M Westermeier and M Klitzing notice of a
Hamilton County Drainage Board hearing
regarding allocation of the 2016 Ream Creek
maintenance fees affecting the SOM property and
II the Park Tract.
Met briefly with M Westermeier regarding the 1 $140.00 Io
Central Park tree issue. Reviewed and
considered the notice received from the neighbor
to support his request for tree trimming.
Reviewed the Guilford Park encroachment file,
located and viewed the property as posted on the
Hamilton County GIS and researched the law for
later discussion with M Westermeier. Updated
the file.
Met briefly with M Westermeier regarding the 0.8 $112.00 I a,
appropriate means of access to Central Park from
Ralston Avenue. Pulled and reviewed and then
discussed the Central Park Surveys with M
Westermeier regarding the access issue.
Communications to CCPR staff regarding title 0.2 $28.00
company invoice payment related to MHFP.
10/27/2015 Met with M Westermeier and M Klitzing regarding 0.3 $42.00 ,, I
the Central Park tree issue and options.
Met with M Klitzing regarding CCPR form review. 0.2 $28.00
Joe,I
Met with M Westermeier and M Klitzing regarding 0.3 $42.00 j o q
issues presented by dynamic pricing.
Met with M Westermeier regarding MHFP status. 0.2 $28.00 o(,
6
Service Date Description of Service Hours Worked Amount Due
Received and researched applicable public works 1 $140.00 1?a5,,.44A
law and discussed the same with M Westermeier
regarding a proposed and recommended CPWCP
Professional Services Agreement Amendment for
The Schneider Corporation and Patterson Horth
Contract Change Order. Communications to M
Krosschell regarding the same. Created file.
Worked on general file organization. 1.2 $168.00 10,
10/28/2015 Worked on Project List update. 0.2 $28.00 d
Worked on general file organization. 3 $420.00 �, I
Reviewed the CPWCP file and Schneider PSA 1.4 $196.00
and drafted Second Amendment and distributed
the same to M Krosschell and M Westermeier for
review. Communications with M Krosschell
regarding the same. Updated the file.
I Olt �
10/29/2015 Updated park forms file, organized the forms and 1 $140.00
started review of ESE forms.
10/30/2015 Received, reviewed and communications to M 0.4 $56.00
Krosschell regarding multiple Certificates of
Insurance for ongoing projects.
Worked on ESE form review and standalone form 1.5 $210.00 )oyl-41
regarding a change in the CCPR staff babysitting
policy.
Met with M Westermeier regarding the Central 0.4 $56.00 IZ,;_y/)a
Park tree matter and the CPWCP.
Communications with M Krosschell regarding the 0.2 $28.00
Schneider PSA Amendment and Exhibits.
Communications with C Shinaver regarding earlier 0.2 $28.00 j
requested status of SOM matters. I
Communications to M Westermeier regarding By-
Laws.
Nature of Services FEE
Totals 73.1 $14.00
Signature: 'zebra.M. GrCsha.wv 6 10-f C mei q'n 9. 0i�
Clay v� 805.00
I LI) OCA
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra M. Terms
Attorney at Law LLC Date Due
922 East Greyhound Pasws
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
11/2/15 10.15 Legal Services Oct'15 $ 140.00
11/2/15 10.15 Legal Services Oct'15 $ 6,468.00
11/2/15 10.15 Legal Services Oct'15 1 $ 2,359.00
11/2/15 10.15 Legal Services Oct'15 $ 294.00
11/2/15 10.15 Legal Services Oct'15 $ 168.00
ma
Total $ 9,429.00
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
120
Clerk-Treasurer
Voucher No. Warrant No.
115100 Grisham, Debra M. Allowed 20
Attorney at Law LLC
922 East Greyhound Pasws
Carmel, IN 46032 In Sum of$
$ 9,429.00
ON ACCOUNT OF APPROPRIATION FOR
101 General/'106 Park Impact/108ESE/109MCC
PO#or
Dept# INVOICE NO. CCT#/TITL AMOUNT Board Members
1082-99 10.15 4340000 $ 140.00 1 hereby certify that the attached invoice(s), or
1125. 10.15 4340000 $ 6,468.00 bill(s) is(are)true and correct and that the
106 10.15 5023990 $ 2,359.00 materials or services itemized thereon for
1081-99 10.15 4340000 $ 294.00 which charge is made were ordered and
1091 10.15 4340000 $ 168.00 received except
November 3, 2015
Signature
$ 9,429.00 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund