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251492 11/18/15 r CAA . CITY OF CARMEL, INDIANA VENDOR: 368366 d 'il ONE CIVIC SQUARE CHURCH CHURCH HITTLE &ANTRIM CHECK AMOUNT: $"""*3,714.18"` r. ? CARMEL, INDIANA 46032 2 NORTH 9TH ST CHECK NUMBER: 251492 NOBLESVILLE IN 46060 CHECK DATE: 11/18/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4350900 128330 3,134.18 OTHER CONT SERVICES 1120 4350900 128331 60.00 OTHER CONT SERVICES 1180 R4340000 32375 128331 520.00 LEGAL FEES MEMORANDUM TO: Chi r n,'Carmel'Pc�fi�ep en FROM: Douglas C. Haney, City Attorne RE: Church Church Hittle & Antrim In oice 8330 DATE: November 6, 2015 Chief Green, Attached is Church, Church, Hitde & Antrim's Invoice 128330 in the amount of $3,134.18 regarding the referenced matter. Please prepare a payment to Church, Church, Hittle & Antrim in the amount of$3,134.18 in payment of this invoice. Please let me know PROMPTLY if you have any questions regarding this memorandum or payment of the attached invoice. Thanks. /ab Attachment ieb:mcxrordv.\shared\.bennetlVwneybutsidccounnl`,-hurch church lwle&antr m\fire passion board-128330.doc:11/6/15] Church Church Hittle & Antrim Two North Ninth Street P.O Box 10 Noblesville, IN 46060 317-773-2190 Tax ID No. 35-0933415 City of Carmel c/o Douglas C. Haney 10-29-15F07 :29 RCVD One Civic Square Carmel, IN 46032 October 14, 2015 Client Code: 10307 Invoice No. 128330 Client Name: City of Carmel Matter Code: 0003 Matter Name: City of Carmel - Fire Dept Pension Board - Carmel Firefighter) Services Rendered Date Staff Description Rate Hours Charges 09/08/15 LLR Email discussions with Bruce Knott; 200.00 1.20 240.00 prepare correspondence regarding notice of hearing; prepare subpoena to firefighter; three telephone conversations with firefighter's attorney; three follow-up communications with Bruce Knott; follow-up communication via email with firefighter's attorney. 09/09/15 LLR Email exchanges with Bruce Knott 200.00 0.60 120.00 regarding hearing & preparation for hearing; communicate with Barb Lamb regarding Officer's request for records; prepare revised notices consistent with hearing plan. 09/09/15 HF Draft/revise Prepare Notice for Carmel 125.00 0.10 12.50 Fire Department Pension Board Executive Session. 09/09/15 HF Draft/revise Prepare Notice for Carmel 125.00 0.10 12.50 Fire Department Pension Board Executive Session immediately following the 9:00 am Public Meeting. 09/10/15 LLR Email communication from VW 200.00 0.90 180.00 regarding records he is requesting for the pension board hearing; email to opposing counsel regarding need for a release; telephone conference with cursory review of records provided by the city prior to release. Client Ref: 10307 - 0003 October 14, 2015 City of Carmel - Fire Dept Pension Board ( Carmel Firefighter) Invoice No. 128330 Page 2 Services Rendered Date Staff Description Rate Hours Charges 09/11/15 HF Communicate (other outside counsel) 0.00 0.10 0.00 Prepare email to providing medical records formmm 09/11/15 HF Dra revise Prepare Notice for Carmel 0.00 0.10 0.00 Fire Department Pension Board Public Meeting commencing at 9:00 am. 09/11/15 HF Draft/revise Prepare Notice with regard 0.00 0.10 0.00 to the Carmel Fire Pension Board Public Meeting commencing at 11:00.am. 09/11/15 LLR Telephone conference with 200.00 0.60 120.00 email to Bruce Knott; email from Bruce not; telephone call from 09/15/15 LLR Receive and review email from Bruce 200.00 1.20 240.00 Knott; review records provided by human resources in preparation for the pension board hearing. 09/16/15 LLR Attend Pension Board Executive 200.00 4.30 860.00 session with evidentiary hearing & public meeting. 09/23/15 LLR Prepare Detailed findings of fact from 200.00 2.80 560.00 the pension board hearing, as required by statute. 09/23/15 HF Communicate (other external) 0.00 0.10 0.00 Telephone call to court reporter inquiring as to expediting the transcript. 09/25/15 LLR Finalize Findings of Fact; detailed email 200.00 1.20 240.00 to Bruce Knott. 09/28/15 LLR Deliver transcript to Bruce Knott for final 0.00 1.10 0.00 packet submission to PTEF. [no charge] 09/30/15 LLR Email with Bruce Knott re: submission to 200.00 0.10 20.00 1977 Fund. Summary of Services Staff Rate Hours Charges HF Hollie Freimanis - Paralegal 0.00 0.40 0.00 HF Hollie Freimanis - Paralegal 125.00 0.20 25.00 LLR Liberty L Roberts - Partner 0.00 1.10 0.00 LLR Liberty L Roberts - Partner 200.00 12.90 2,580.00 Total Fees 14.60 $2,605.00 Expenses Client Ref: 10307 - 0003 October 14, 2015 City of Carmel - Fire Dept Pension Board Carmel Firefighter) Invoice No. 128330 Page 3 Date Expenses Amount 09/29/15 Transcript for Carmel Fire Pension Board Hearing charged by court 529.18 reporter - Stewart Richardson Total Expenses $529.18 R Total for Services and Expenses $3,134.18 r I Invoice No. Invoice Date Job No. E:, StewspEl"chapdson175404 9/25/2015 101881 POSITION SERVICES Job Date Case No. 800.869.0873 tVwwstewartrictiardson.com 9/16/2015 Case Name In Re:Carmel Fire Pension Board Liberty L.Roberts CHURCH CHURCH HITTLE&ANTRIM Payment Terms 10765 Lantern Road Due upon receipt Suite 201 Fishers IN 46038 ORIGINAL AND i CERTIFIED COPY OF TRANSCRIPT OF: Carmel Fire Pension Board Hearing 529.18 TOTAL DUE >>> $529.18 AFTER 10/25/2015 PAY $555.64 Thank you. Your business is appreciated. Stewart Richardson offers videoconferencing in each of our locations:INDIANAPOLIS,EVANSVILLE,FORT WAYNE&VALPARAISO. Call us today for statewide coverage and beyond! wt Tax ID:35-1381218 Please detach bottom portion and return with payment. Job No. 101881 BU ID :SRA Liberty L.Roberts Case No. CHURCH CHURCH HITTLE&ANTRIM Case Name In Re:Carmel Fire Pension Board 10765 Lantern Road Suite 201 Fishers IN 46038 Invoice No. 175404 Invoice Date :9/25/2015 Total Due $529.18 AFTER 10/25/2015 PAY $555.64 PAYMENT WITH CREDIT CARD Cardholder's Name: Remit To: Stewart Richardson Deposition Services Card Number: One Indiana Square,Suite 2425 Exp.Date: Phone#: 211 N.Pennsylvania Billing Address: Indianapolis IN 46204 Zip; Card Security Code: Amount to Charge: Cardholder's Signature: CHURCH,CHURCH,HITTLE&ANTRIM 3203 STEWART Stewart Richardson Check Date: 09/29/2015 Check Number;3203 • Date INV# Client Matter Atty EXP Description Amount 09/29/15 OPER-HF 10307 0003 LLR LLR Carmel Fire Penslon Board Hearing 529 18' I. Check Amount: $529,18 Please return this page with remittance to Church Church Hittle & Antrim Two North Ninth Street P.O Box 10 Noblesville, IN 46060 Invoice No. 128330 Bill Date: October 14, 2015 Client Code: 10307 Client Name: City of Carmel Matter Code: 0003 Matter Name: City of Carmel - Fire Dept Pension Board (James Thompson - Carmel Firefighter) Total for Services and Expenses $3,134.18 Previous Balance 0.00 Payments/Credits Since Last Bill -0.00 Balance Due $3,134.18 Amount enclosed: Please make checks payable to: Church, Church, Hittle & Antrim, and return the duplicate copy with your payment. We also accept Master Card, Visa and Discover for your convenience. I Prescribed by State Board of Accounts City Form No.201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 128330 $3,134.18 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Church, Church, Hittle and Antrim IN SUM OF $ PO Box 10 No[ ON TION FOR Dent PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1120 128330 43-509.00 $3,134.18 1 hereby certify that the attached invoice(s), or w, vU bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except NOV j 6 2015 t Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund Church Church Hittle & Antrim Two North Ninth Street P.O Box 10 Noblesville, IN 46060 317-773-2190 Tax ID No. 35-0933415 City of Carmel 10_29-15pol :32 RCVD c/o Douglas C. Haney One Civic Square Carmel, IN 46032 October 14, 2015 Client Code: 10307 Invoice No. 128331 Client Name: City of Carmel Matter Code: 14-00126 Matter Name: City of Carmel Services Rendered Date Staff Description Rate Hours Charges 09/02/15 LLR Communications with City Legal; final 200.00 0.20 40.00 revisions to response to subpoena and request for production of documents. 09/0215 LLR Prepare response to supplemental 200.00 2.40 480.00 request to non-party for the production of documents with full citation to law & 0©03 multiple objections stated, email with City legal reclardin o tions & strategy.-- 09/03/15 LLR Email communications with Bruce Knott 200.00 0.30 60.00 regarding pension fire board proceedings, responding to questions, setting a plan, and preparing for hearing. Summary of Services Staff Rate Hours Charges LLR Liberty L Roberts - Partner 200.00 2.90 580.00 Total Fees 2.90 $580.00 Total for Services and Expenses $580.00 Previous Balance 3,900.00 Payments/Credits Since Last Bill -2,660.00 Balance Due $1,820.00 Payments/Adjustments 09/25/2015 Payment City of Carmel -2,660.00 Client Ref: 10307 - 14-00126 October 14, 2015 City of Carmel Invoice No. 128331 Page 2 Payments/Adjustments Total payments and adjustments -2,660.00 I Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Church Church Hittle & Antrim Purchase Order No. Two North Ninth Street, PO Box 10 Terms Noblesville, IN 46060 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/14/15 128331 Legal services rendered to the City of Carmel Indiana 520.00 per the attached Invoice Total $520.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Church Church Hittle R ,4ntrim - IN SUM OF $ Two North Ninth Street, PO Box 10 Noblesville, IN 46060 $ $520.00 ON ACCOUNT OF APPROPRIATION FOR Department of Law 1180 430-40000 Legal Fees Board Members PO#or INVOICE NO. ACCT#!TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), a,3'25-E 128331 4340000 $520.00or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except �c��e rn r CP 20 /5 igTitlenature ti•O�n�� Cost distribution ledger classification if claim paid motor vehicle highway fund