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Home My WebLink About251589 11/18/15 o" CSA, �; Mf CITY OF CARMEL, INDIANA VENDOR: 00350182 ® ONE CIVIC SQUARE HUMANE SOCIETY FOR HAMILTON COLQWK AMOUNT: $*****6,000.00* CARMEL, INDIANA 46032 1721 PLEASANT ST CHECK NUMBER: 251589 "yi rpN ro.r SUITE B CHECK DATE: 11/18/15 NOBLESVILLE IN 46060 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1096 4239039 CK REQUEST 6,000.00 GENERAL PROGRAM SUPPL Carmel ® Clay Parks&Recreation CHECK REQUEST Date: 10/26/2015 +R... DECEIVED Check payable to: OCT 27 2015 Name: Humane Society for Hamilton County BY: Address: 1721 Pleasant Street, Suite B City, State, Zip Noblesville, IN 46060 I Mail check to payee X Return check to requestor Check Amount: $6,000.00 Date Required: November 14, 2015 Check needed for: Per Memorandum of Understanding, Bartkember net proceeds from 2015 go to benefit the Humane Society for Hamilton County. To be paid from: PO#(if applicable) : REQ) .# (oPlfc�1 Budget account-GL# 1096.6034-61-6@ ' rZ 38039 Budget Line Description: Rec Special Events Invoice(s) MUST be attached. Requested by(print): Traci Broman Requested by(signature): Approved by(signature of Division Manager): —�---�" on this date �0%Z ca /�J Form revised 7-7-08 Shared/Forms/Business Services/Check Request Form/Check Request(rev 7-7-08) Carmel 9Cla Parks&Recreation TT Partnership Memorandum of Understanding � ' _�• �, i Between Carmel Clay Parks& Recreation(CCPR) OC T 2 7 2015 And Humane Society for Hamilton County(HSHC) BY For Borktember This Memorandum of Understanding(MOU)establishes a Special Event Partnership between Carmel Clay Parks& Recreation and Humane Society of Hamilton County. I. MISSION The mission of Carmel Clay Parks & Recreation is to acquire, develop and program safe park lands and facilities for recreation and preservation purposes.The objective is to enhance the neighborhoods of the City and Township, build a sense of community and positive image,and encourage citizens to view Carmel Clay Parks& Recreation as a valued investment in their daily lives. The mission of Humane Society for Hamilton County:Saving Lives. Educating Communities.Completing Families. Together,the Parties enter into this Memorandum of Understanding to mutually promote Borktember. Accordingly,CCPR and HSHC, operating under this MOU agree as follows: H. PURPOSE AND SCOPE CCPR and HSHC describe the intended results or effects that the organizations hope to achieve, and the area(s) that the specific activities will cover. • Why the collaboration was formed o CCPR agreed to work in collaboration with HSHC in order to share the benefits of the Barktember event as a Donation to the Humane Society for Hamilton County. • Benefits for CCPR o CCPR benefits by partnering on this event because it creates brand awareness of our facilities and of the parks we maintain and supports the department's mission and vision,along with increasing attendance at this event with the help of the Humane Society for Hamilton County. • Target Population o Dog owners within Hamilton County • Benefit(s)to Target Population o Provides a unique and fun event for Dogs and their owners! Ill. RESPONSIBILITIES Each party will appoint a person to serve as the official contact and coordinate the activities of each organization in carrying out this MOU.The initial appointees of each organization are: Traci Bromon, Events Supervisor JenniferJudd, Mngr of Marketing&Public Relations Carmel Clay Parks& Recreation Humane Society for Hamilton County 1235 Central Park Drive East 1721 Pleasant Street,Suite B Carmel, IN 46032 Noblesville, IN 46060 317.573.5243 317.219.3324 TBromon@carmelclayporks.com homiltonhumonesociety@gmail.com 1 10/02/2015 12:23 3177732131 HAMILTON HUMANE PAGE 01 ay rk:3&Recreation, CCPR will organize and run event In benefit of net proceeds being donated to the Humane Society for Hamilton County. Humane Society for Hamilton County will assist in event through various roles specified onsite, including trash pickup,water bowls, and more, as needed.CCPR created marketing materials and both organizations helped promote this event through social media, websites,emails,etc. IV. TERMS OF UNDERSTANDING The term of this MOU is for Sept-ember 12, 207.5 from the effective date of this agreement and may be extended upon written mutual agreement. Either organization may terminate this MOU upon thirty(30) days written notice without penalties or liabilities. Authorization The signing of this MOU is not a formal undertaking. It implies that the signatories will strive to reach,to the best of their ability,the objectives stated in the MOU. On behalf of the organization I represent, I wish to sign this MOU and contribute to its further development. Carmel Cloy P❑rks& Recreation Marketing Director Approval: Date: MCC/ESE/Parks Director Approval G �— _ Date: /0Z9_ Signature: Date: > /Y Printed Name: Mi el Klitzing Title:Chief Operating Officer Humane c for Hamilton C Signature. Date: Printed Name: Title: chG e � 2 6ark`tem�bar 5/6/2015 Anderson & Beck Entertainment 38443 5091 $400.00 4340800 $400.00 7/23/2015 Media Factory Banner Update"12" XX-2510 6087 $15.00 4239039 $15.00 Total Pro jected $415:00 Actual Total $415.001 Revenue Pre-Registered 147 $10 $1,470.00 Day of Registration 462 $10 $4,620.00 Dog Vendor 12 $75 $900.00 Pup Vendor 2 $50 $100.00 Additional Sponsor 1 $25 $25.00 Total Reve $7,115.00 DIFFERIENt $6,700.00' To CCPR fo-r 2016 Dog Eyent $700.00 Net Proceeds To Humane Society $6,000.00 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 00350182 Humane Society for Hamilton County Terms 1721 Pleasant Street, Suite B Noblesville, IN 46060 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 10/26/15 Check Request MOU Bartktember net proceeds 39211 $ 6,000.00 Total $ 6,000.00 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20_ Clerk-Treasurer Voucher No. Warrant No. 00350182 Humane Society for Hamilton County Allowed 20 1721 Pleasant Street, Suite B Noblesville, IN 46060 In Sum of$ $ 6,000.00 ON ACCOUNT OF APPROPRIATION FOR 109 - Monon Center PO#or INVOICE NO. ACCT#/TITLE AMOUNT Board Members Dept# 1096-60 Check Requesi 4239039 $ 6,000.00 1 hereby certify that the attached invoice(s), or bill(s) is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except November 3, 2015 Signature $ 6,000.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund