HomeMy WebLinkAboutPaperless 120215Board of Public Works and Safety Meeting
AGENDA
Wednesday, December 2, 2015 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the November 18, 2015, Regular Meeting
2. BID/QUOTE OPENINGS AND AWARDS
a. Quote Opening for Small Storm Structure Lining and Repair, Jeremy
Kashman, City Engineer
3. PERFORMANCE RELEASES
a. Resolution BPW-12-02-15-01; Long Ridge Estates, Section 3B; Ken Brasseur,
Platinum Properties
4. CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #5; OLCO,
($0.00); Shared Use Path Main Street; Jeremy Kashman, City Engineer
b. Request for Purchase of Goods and Services; Mutual Aid Agreement;
Indianapolis Fire Department; Chief Dave Haboush, Carmel Fire Department
c. Request for Purchase of Goods and Services; Duke Energy; License
Agreement; Terry Crocket, Director of Department of Information System
d. Request for Purchase of Goods and Services; Lenco Armored Vehicle;
($185,300.00); Armored Vehicle; Chief Tim Green, Carmel Police Department
e. Request for Purchase of Goods and Services; Additional Services #11;
American Structurepoint; ($35,000.00); On Call Engineering; Jeremy
Kashman, City Engineer
f. Request for Purchase of Goods and Services; VS Engineering; ($29,200.00);
Jordan Woods Storm Water Improvement; Jeremy Kashman, City Engineer
g. Request for Purchase of Goods and Services; Wilkinson Brothers; Additional
Services; ($20,000.00); Carmel Art and Design Districts Web Site; Nancy
Heck, Director of the Department of Community Relations
h. Request for Purchase of Goods and Services; Vive Exterior Design;
($42,900.00); Snow Removal Art and Design Sidewalks, Dave Huffman, Street
Commissioner
i. Request for Purchase of Goods and Services; Vive Exterior Design;
($38,500.00); Snow Removal Palladium/Tarkington; Dave Huffman, Street
Commissioner
5. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use City Streets; Tolley Stop; December 5, 2015 and December
19, 2015; Nancy Heck, Director of the Department of Community Relations
b. Request to Use Gazebo and Common Area; Summer Concert Series; Various
Dates; Carmel Fountain Square Committee
6. OTHER
a. Request for Property Transfer; Vehicle; Chief Tim Green, Carmel Police
Department
b. Request for Final Plat; Jackson’s Grant on Williams Creek; Brett Huff,
Stoeppelwerth
c. Request for Grant of Perpetual Storm Water Quality Easement; Point Blank
Gun Range; Jeremy Kashman, City Engineer
d. Request for Dedication of Right of Way; Pennsylvania Way; David
Gaabovitch, Meridian 131
e. Request for Variance; 14000 Twin Lakes Circle; Rodrigo Perez/ Olguta Buse
f. Request for Variance; 352 Gradle Drive; Don Williams
g. Request for Variance; 483 Tulip Poplar Crest; Theodore/Mary Palmer
h. Request for Variance;443 Chimney Rock Drive; Thomas Troeger
i. Request for Variance; 437 Chimney Rock Drive; Thomas Troeger
j. Request for Variance;449 Chimney Rock Drive; Thomas Troeger
k. Request for Consent to Encroach; 14000 Twin Lakes Circle; Rodrigo Perez/
Olguta Buse
l. Request for Consent to Encroach; 352 Gradle Drive; Don Williams
m. Request for Consent to Encroach; 483 Tulip Poplar Crest; Theodore/Mary
Palmer
n. Request for Consent to Encroach;443 Chimney Rock Drive; Thomas Troeger
o. Request for Consent to Encroach; 437 Chimney Rock Drive; Thomas Troeger
p. Request for Consent to Encroach;449 Chimney Rock Drive; Thomas Troeger
q. Request for Lane Restriction Open Pavement Cut/Sidewalk Closure; Various
Location; John Edwards; Elevation Excavation
r. Request for Curb Cut/Curb Cut Vacation; 660 2nd Avenue NE; Steve Sears,
Steven Sears Building Company
s. Request for Additional Curb Cut; 2259 Steffee; Steven Moed, SLM Homes
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, NOVEMBER 18, 2015 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the November 4, 2015 Regular meeting were approved 2-0.
MINUTES
Minutes from the November 4, 2015, Regular Meeting; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
PERFORMANCE RELEASES
Resolution BPW-11-18-15-01; Preserve@Bear Creek Section 1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-11-18-15-02; Ashmoor; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Resolution BPW-11-18-15-03; Playschool@Legacy; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW-11-18-15-04; Primrose School of West Carmel; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-11-18-15-05; Danny Boy Beer Works; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW-11-18-15-06; Prime Carwash; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Resolution BPW-11-18-15-07; The Bridges Pase 1; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW-11-18-15-08; Overbrook Sections 2&3; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-11-18-15-09; Legacy; Meadows@Legacy Section 2; Ridge@Legacy Section 3;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Resolution BPW-11-18-15-10; Northview Christian Church; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-11-18-15-11; The Bridges Giant Eagle and Getgo; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Caucus Room; Meeting; October 27, 2016; 5:30 p.m. to 9:00 p.m.; The Enclave
of Carmel HOA; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
OTHER
Request for Performance Bond Amount Reduction; Overbrook Subdivision Sections 2 & 3;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Performance Bond Amount Reduction; Ridge at Legacy Section 1 & 2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Grant of Perpetual Storm Water Management Easement; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Replat; Woodland Golf Club; Lot 6; 2030 E. 110th Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Sidewalk Closure; West Main Street and Pennsylvania Way; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Sidewalk Closure; Range Line at Carmel Drive; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; 2455 Londonberry Blvd; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; 596 Melark Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Variance; 6582 Brauer Lane; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 2455 Londonberry Blvd; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 596 Melark Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 6582 Brauer Lane; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Add Ons:
Request for Add Ons;
Jeremy Kashman, City Engineer Requested Bond Reduction on The Seasons;
Dave Huffman, Street Commissioner Requested the Truck Bids opened on 10/7/15 be Rejected;
Dave Huffman, Street Commissioner Request the Quote for the Tower Repair be awarded to
Blackmoor and Buckner Roofing; this was the lowest most responsive bid;
Board Member Burke moved to add items. Board Member Watson seconded. Request approved
2-0.
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:04 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer