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Home My WebLink AboutBPW-11-04-15Office of the Clerk -Treasurer City of Carmel BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, NOVEMBER 4, 2015. AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 4, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Office of the Clerk-TreasurerWednesday, November 4, 2015 - 10:00 a.m. Council Chambers City Hall One Civic Square BoarZT'o Pfll�lic akscArk11(g AGENDA MEETING CALLED To ORDER 1. MINUTES a. Minutes from the October 21, 2015, Regular Meeting 2. BID -QUOTE OPENING/AWARDS a. Quote Openings for Snow Removal Art and Design District; Dave Huffman, Street Commissioner b. Quote Openings for Snow Removal Palladium and Tarkington; Dave Huffman, Street Commissioner c. Quote Openings for Snow Removal City Center — Nash Building; Dave Huffman, Street Commissioner d. Quote Openings for Tower; Dave I-Iuffman, Street Commissioner e. Bid Opening Rock Salt — 2016; John Duffy. Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution BPW-11-04-15-01; Point Blank Gun Range; ROW Work; Jeremy Dixon, Meyer Najem h. Resolution BPW-11-04-15-02; Tom Wood Audi; Erosion Control; Tim Gray, CPM c. Resolution BPW-11-04-15-03; Sanctuary Project 1 LLC; Erosion Control; Section 1, 2A,4A; Lance Oakes, CESO d. Resolution BPW-11-04-15-04; Health & Wellness Suites; Right Of Way; Jeremy Dixon, Meyer Najem 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #3; Sub Surface of Indiana; (56,798.44); Bridlebourne Drainage; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; Engledow Group; (521,612.50); 2015 Holiday Decorations; Dave I-IufTman, Street Commissioner c. Request for Purchase of Goods and Services; Additional Service; American Structurepoint; (577,200.00); Main Street Improvements; Jeremy Kashman, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317G71?414 d. Request for Purchase of Goods and Services; Jack Doheny Companies; ($51,250.00); Proteus Inspection System; Jeremy Kashman, City Engineer e. Request for Purchase of Goods and Services; Williams Creek Consulting; ($98,600.00); City Center Drainage Analysis; Jeremy Kashman, City Engineer f. Request for Purchase of Goods and Services; Kronos Inc.; ($10,077.53); Telestaff; Chief Dave Haboush, Carmel Fire Department g. Request for Purchase of Goods and Services; Municipal Contractors Sealing Products; ($47,100.00); PermaCast; Jeremy Kashman, City Engineer 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Gazebo and Common Area; Wedding; October 15, 2016; Noon to 6:00 p.m.; Stephanie Rentschler b. Request to Use City Streets; International Art Festival; September 23-25, 2016; Dawn Fraley, Carmel International Art Festival 6. OTHER a. Resolution No. BPW-11-04-15-05; A Resolution requesting the financing, construction and dedication of certain infrastructure; Mike Hollibaugh, Director of the Department of Community Services b. Request for Lane Restriction; Westfield Blvd; Bradley Schrage, Structurepoint c. Request for Road Closure; 111th/Penn; Andrews Meadows, Shiel Sexton d. Request for Stormwater Technical Standards Manual Variance; Bear Creek Subdivision Section 2; David Marks, Williams Creek e. Request for Variance; 2437 Londonberry Blvd; Scott Farnham f. Request for Consent to Encroach; 2437 Londonberry Blvd; Scott Farnham 7. ADJOURNMENT 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 4, 2015 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL/ ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order a/ 10:04 a.m. MEMBERS PRESENT Mayor ,James Brainard, Board Member; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the October 21. 2015 Regular meeting were approved 3-0. BID -QUOTE OPENING/AWARDS Quote Openings for Snow Removal Art and Design Di.stricl; Mayor Brainard opened and read the bids aloud. Company Amount Vive Exteriors 542,900.00 The Quotes were given to Dave Huffrnan. Sheet Connnissioner for review and recommendation. Quote Openings for Snow Removal palladium and Tarkington; Mayor Brainard opened and read the bids aloud. Company Amount Vive Exteriors 538.500.00 The Quotes were given to Dave Hr ffinan, Sheet Commissioner Ibl review and recommendation. Quote Openings for Snow Removal City Center — Nash Building; Mayor Brainard opened and read the bids aloud. Company Amount Vive Exteriors 581,400.00 1 Engle 544,000.00 11/2e Quotes -were given to Dave Hufinan, Street Commissioner for review and reconnnendatiun. Quute Openings for Tower; Mayor Brainard opened and read the bids aloud. Company Amount Blackmore Butner 535.350.00 Triple ARoofing 548,350.00 Roofing 521, 000.00 117e Quotes were given to Dave Huffman, Street Commissioner fbr review and recommendation. Bid Opening Rock Salt — 2016; Mayor Brainard opened and read the bids aloud. Company Amount Compass 5104.00 per ton rlluniteam/Univar USA ATo Bid Morton 5114.30 per ton Cargill 5115.79 per ton The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. PERFORMANCE RELEASES Resolution BPW-11-04-15-01; Point Blank Gun Range; ROW Work; Board Member Burke moved to approve. Board Member Watson .seconded. Request approved 3-0. Resolution BPT'V-11-04-15-02; Tom Wood Audi; Erosion Control; Board Member Burke moved 10 approve. Board Member !Faison seconded. Request approved 3-0. Resolution BPW-11-04-15-03; Sanctuary Project 1 LLC: Erosion Control; Section 1, 2/1,44; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Resolution BPW-11-04-15-04; Health K !fellness Suites; Right Of Way: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Change Order 143; Sub Surface of Indiana; (56,798.44); Bridlebourne Drainage; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 s e Request for Purchase of Goods and Services; Engledou' Group; (521, 612.50); 2015 Holiday Decorations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request .for Purchase of Goods and Services; Additional Service; American Slruc/urepoint; (577,200.00); Main Street Improvements; Board Member Burke proved 10 approve. Board Member Watson seconded. Request approved 3-0 Request fa Purchase of Goods and Services; .kick Doheny Companies; (S51,250.00); Proteus Inspection System: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request fbr Purchase ofGoods and Services; Williams Creek Consulting: (598, 600.00); City Center Drainage Analysis; Board Member Burke proved to approve. Board Member Watson .seconded Request approved 3-0 Request for Purchase of Goods and Services; Kronor Inc.; (S10,077.53): Teleslaff' Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0 Request for Purchase of Goods and Services: Municipal Contractors Sealing Products: (547,100.00); PermaCasl; Board Member Burke proved to approve. 130ard Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo and Common Area; Wedding; October 15, 2016; Noon 10 6:00 p.tn.; Stephanie Rentschler; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Sheets; International Art Festival: September 23-25. 2016; I3oard Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. OTHER Resolution No. BPW-I 1-04-15-05; A Resolution requesting the financing, construction and dedication of certain infrctsiruclare; Board Member Burke moved lo approve. Board Member Watson seconded. Request approved 3-0. Request fin' Lane Restriction: Westfield Blvd: Board Member Brake moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Road Closure; Ill i'/Penn; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Stornrwater Technical Standards' Manual Variance; Bear Creek Subdivision Section 2; Board Member Burke proved 10 approve. Board Member Watson seconded. Request approved 3-0. e ti Request for Variance; 2437 Londonberry Blvd; Board 'Wernher Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Consent to Encroach; 2437 Londonberry 131vd: Board Member Burke moved to approve. Board 'Wernher Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:21a.n1. Approved ATTEST: YV‘- T land L. Cordia)). TAMC — jerk -Treasurer Mc a for James Brainard rano L. Cordray, IAMC 161erk-Treasurer