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Home My WebLink AboutMeg & Associates/CommRel/2600/event planningMeg & Associates Community Relations Department - 2015 Appropriation #1 203-4341999; P.O. #32596 Contract Not To Exceed $2,600.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Meg & Associates (the "Vendor"), as City Contract dated March 19, 2014 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B". as well as the required E -verify Affidavit, attached hereto and incorporated herein as Exhibit "C. Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, R does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: k&ainard, Presiding Officer ate: ATTEST: iana Cordray, IAMC, blerk-Treasurer - Date: /Y—/(o-!S S.303n1334i3TmI1Sves0 3C, imuQ01500441 SVCS AC ICIRI3.27.201241333:12/1/2015544 PM] Meg & Associates Auth orized SSi`gnature 0 aki Print ed Name Title FID/TIN: Last Four of SSN if Sole Proprietor: 1,2/? Date: /t?l3 '7 r -/)IS MEG & Associates Events • Promotions • Marketing • Fundraising "Soaring to all limits for your promotional success!" EXHIBIT A MEG & Associates SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERIVCES FOR EVENT PLANNING Rate Schedule Event Planning Services — Coordination of Fall and Winter Holiday Events in the City of Carmel Additional Services #2 — Purchase Order #32596 - $2,600.00 Scope of Services: 1. Developing Sponsorships and partnerships for events where needed. 2. Event coordination and set up. 3. Helping with solidifying volunteers and other needs. 4. Helping with any media or promotional needs. Expenses consist of: A. Printing materials or costs B. Postage C. Flyers, brochures, any promotional materials D. Operational expenses or computer expenses (internet) E. Any other miscellaneous expenses December 2, 2015 MEG and Associates Date Date 9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.com City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 =ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-60000972 RCHASE ORDER DATE PAGE PURCHASE ORDER NUMBER 32 5R(0 THIS NUMBER MUST APPEAR ON INVOICES, M VOUCHER, DELIVERY MEMO, PACKING SLIP SHIPPING LABELS AND ANY CORRESPONDENCE DATE REQUIRED REQUISITION NO. VENDOR NO. VENDOR M 05),0 en 5rlate5 RB 15 i- tt'so br•r .LYLG/IIof?evy "t 72 SHIP TO DESCRIPTION C H9 or- Ca ryno (yr Cominn CLI 12,2-tocher,ry l ono- CAR Sggl v— DESCRIPTION ,qd , nil �L' rr s Aw-24- ektif 4iZ _Por Fit62d rn .,. folxi l' Pen.15 I 0 !a. end Invoice To: 1201/L-f3f jO cfq Trnm- PLEASE INVOICE IN DUPLICATE UNIT PRICE EXTENSION 4.4 07, `co 2((o op DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP REPAID. C.O.D. SHIPMENTS CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. )CUMENT CONTROL NO 3 2 5 9 6 ORDERED BY TITLEik)171- CLERK -TREASURER V Nf1nP l`nov PAYMENT • AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION •UFFI IENT TO PAY FOR THE ABOVE ORDER. pct r mx.t •.-1.--(f\—`-PtD O a t wFlRMATION BLANKET CONTRACT PAYMENT TERMS l FREIGHT nnnninry 1.�,..-.._._..__ DESCRIPTION ,qd , nil �L' rr s Aw-24- ektif 4iZ _Por Fit62d rn .,. folxi l' Pen.15 I 0 !a. end Invoice To: 1201/L-f3f jO cfq Trnm- PLEASE INVOICE IN DUPLICATE UNIT PRICE EXTENSION 4.4 07, `co 2((o op DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP REPAID. C.O.D. SHIPMENTS CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. )CUMENT CONTROL NO 3 2 5 9 6 ORDERED BY TITLEik)171- CLERK -TREASURER V Nf1nP l`nov PAYMENT • AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION •UFFI IENT TO PAY FOR THE ABOVE ORDER. December 2, 2015 Meg Osborne Meg & Associates 9875 Lakewood Drive East Indianapolis, IN 46280 ul CITY O;F CARMEL JAMES BRAINARD, MAYOR Re: Additional Services #2 — Purchase Order #32596 Per Contract: Mcg & Associates 03-19-14 Dear Meg: As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current contract with Meg & Associates, dated March 19, 2014, we have requested and received from you the proposed scope of services and fee estimates for the following work tasks: Additional Services #2 — Purchase Order #32596 Event Planning Services — Coordination of Fall and Winter Holiday Events in the City of Carmel separate from Holiday on the Square and Holiday in the Arts District. FEE TOTAL for Additional Services #2 is not to exceed $2,600.00 Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Services # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, km') ge.g Nancy S. Heck Director of Community Relations ONE CIVIC SQUARE, CARMEL, IN 46032 / OFFICE 317-571-240I / FAX: 317-844-3498 / WWW.CARMEL.IN.GOV