HomeMy WebLinkAbout252303 1 2/08/1 5 i ��nNFi
,;� CITY OF CARMEL, INDIANA VENDOR: 115100
® it ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAWCHECK AMOUNT: $"*`*8,120.00"
a' CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 252303
,,,,TON, ` CARMEL IN 46032 CHECK DATE: 12/08/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 11.15 1,463.00 OTHER EXPENSES
1081 4340000 11. 15 4,487.00 LEGAL FEES
1091 4340000 11. 15 651.00 LEGAL FEES
1125 4340000 11. 15 1,519.00 LEGAL FEES
RF,CEIVED
DEC - 1 2015
Professional Services Invoice BY:
FOR SERVICES RENDERED Date: 12/1/2015
FROM 11/1/15 THROUGH 11/30/15 Legal ServicesNov'15
1125-1-01-4340000 = 15 Ick, 0 0
Provider: Debra M. Grisham, Attorney at Law LLC 106-5023990 = 14(o3.00
Address: 922 E Greyhound Pass 1081-99-4340000
Carmel, IN 46032 1091-4340000
�TotalCity gf•Ca"rmel ��"$_s_"�#��$,.,;T;Tr'"�.. �:;; *
i
Telephone: 317-690-1597 1215-4131 Central Park
Email: dgrishamlaw@gmail.com 1215-41314 Capital Maintenance 4- DO
Total CIay,TownsFiip" ` y4� y" ` f
$ n_ 11
Project Name: General Park Legal and Business Service $ g3g1{ Dc�
Invoice No:, 11.15_
Hourly Rate: $140.00 Approval
Date �Z���ZO]�
Service Date Description of Service Hours Worked Amount Due
11/2/2015 Discussed with M Westermeier and M Klitzing the 1.6 $224.00
ESE form review and particular details of the
standalone form regarding a change in the CCPR
staff babysitting policy and worked on the same
together with related forms.
Received and briefly reviewed the revised Sunrise 0.7 $98.00 lot
on the Monon ("SOM") By-Laws and the Park
Field Development Plan overlaid on the Park
Tract and provided the same to M Westermeier
with review comments.
Reviewed project list and prepared for and 2.4 $336.00 Io�
attended Agenda and Project Status meeting with
Senior Management Staff and the Park Board
President. Worked on post meeting matters
including file updates and organization.
11/3/2015 Drafted anticipated coversheet for a Patterson 0.9 $126.00 lLlssy 6A
Horth Contract Change Order regarding the
Central Park West Commons Project ("CPWCP")
well water drilling in lieu of city water hook up.
Started work on draft of an amendment to The
Schneider Corporation ("TSC") Professional
Services Agreement ("PSA").
Worked on ESE Stand Alone Form and provided 1 $140.00 ast_gcl
draft to M Westermeier and M Klitzing for review
and comment.
1
Service Date Description of Service Hours Worked Amount Due
Completed file update and organization for files 0.6 $84.00 lot,
regarding the Matilda Haverstick Family Property
("MHFP"), Central Park Neighbor notice of
concern regarding overhanging tree limbs and
CPWCP Professional Services Agreement terms.
Worked on SOM By-Laws review and provided 1 $140.00 Ia i
response with suggested changes consistent with
related SOM documents to C Shinaver.
Reviewed the Park Field Closing Agreement for
next steps and updated the file.
11/4/2015 Received, reviewed and communications with M 0.6 $84.00 I 7-1 57-'16 4
Krosschell regarding Certificates of Insurance for
the Central Park Waterpark Cabanas Project, the
Central Park Rebid Drainage and Overflow
Parking Project and the CPWCP in compliance
with TSC PSAs. Field and provided the same to
Business Services.
Worked on ESE form revisions. 2.8 $392.00 141-1^
11/5/2015 Met with M Westermeier regarding the progress 1
of water well testing and a proposed and
recommended CPWCP Amendment for TSC PSA
and related Contract Change Order regarding the $140.00
same and use of special purchasing rules for
spray pad elements.
Received, reviewed and provided clarification to C 0.5 $70.00 I t
Shinaver regarding previously requested revisions
to the SOM By-Laws.
11/6/2015 Reviewed Park Board Packet in preparation of 0.4 $56.00
Regular 11/10/2015 Park Board Meeting.
Worked on ESE forms review. 3 $420.00
Met with M Westermeier regarding the CPWCP 0.5 $70.00 I Zi S %144,
well drilling status.
Discussed with M Westermeier the Central Park 0.2 $28.00 t o t
neighbor notice of tree limb concern.
11/9/2015 Worked on ESE form review and revision. 2.5 $350.00
Reviewed and filed final SOM By-Laws and 0.4 $56.00 to t
communications with A Greenwood and C
Shinaver regarding the same.
2
Service Date Description of Service Hours Worked Amount Due
Communications with M Krosschell and met with 1 $140.00 Ii1$_yg4
M Westermeier regarding, the CPWCP status and
prepared documents for consideration at the
Regular Park Board meeting.
Met with M Westermeier and M Klitzing regarding 0.5 $70.00 Io to
various park matters including the MHFP and I a I
Eppley study.
11/10/2015 Communications with J Wallander and K Boren 0.3 $42.00
regarding MHFP title commitment requirement
status. Communications with M Westermeier
regarding the same as well as a status of the
Offer to Purchase.
Worked on ESE form review and revision. 1.3 $182.00 10$1-011
Communications with M Krosschell and M 1 $140.00
Westermeier regarding, and completed revision
of, the CPWCP coversheet for distribution and
consideration at the Park Board meeting.
Prepared for and attended Park Board meeting. 1.7 $238.00 l01
11/11/2015 Worked on MHFP environmental site assessment 2.2 $308.00 Ito
engagement matters and multiple
communications with J Flannelly of Alt Witzig
regarding a proposal for the same.
Continued worked on ESE form review and 2 $280.00
revision.
11/12/2015 Received, reviewed and responded with 0.3 $42.00 t j
comments to J Flannelly of Alt Witzig regarding
the MHFP Site Assessment proposal.
Communications with M Westermeier regarding
the same.
Continued worked on ESE form review and 2.1 $294.00 ►�g1-99
revision.
11/13/2015 Met with M Westermeier regarding various park 0.5 $70.00 I ZIS.y66,
matters including CPWCP and special use
request matters affecting road use.
Met with M Klitzing regarding ESE form review 2.8 $392.00 Ing)-5g
and revision and worked on further changes.
1111612015 Met with M Westermeier regarding the CPWCP. 0.5 $70.00 12f5_.f3�
Continued work on the ESE form revision. 3.4 $476.00 1 X81-9 g
3
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier regarding various park 0.3
matters including the MHFP and Park Board $42.00 IJP
governance.
11/17/2015 Continued work on ESE forms, met with M Klitzing 3 $420.00
and B Johnson regarding the same. Made further
revisions based on discussion.
Met with M Westermeier regarding receipt of 1 $140.00 ix,
signatures for the MHFP Offer to Purchase.
Reviewed the same and processed for filing.
Communications to B Bosma regarding the same.
Updated the file.
Review of USDOL proposed rule affecting 0.5 $70.00 10Z1-1Vq
classification status of employees making less 1091
than $50,000.
11/18/2015 Worked on ESE final Stand Alone and 3.6 $504.00
ESE/Summer Camps Participant Agreement
Forms and provided the same along with
recommended mark-ups of forms referenced in
the revised forms. Distributed the same to M
Klitzing and B Johnson for review and comment.
Communications to B Bosma and J Wallander 1 $140.00 1 (�
regarding the MHFP. Completed draft of
environmental site assessment engagement letter
and provided the same to J Flannelly.
Communications to J Flannelly regarding the
same.
11/19/2015 Prepared completed environmental site 1.4 $196.00
assessment engagement letter, obtained M
Westermeier's signature and forwarded the same
to J Flannelly with requested action and return.
Communications from Mr. Flannelly regarding the
same. Updated the file. C MIA%;-F
Worked on Affordable Care Act updates and 0.8 $112.00 ► t_�
discussed the same with L Russell. Updated the loci1
file.
Communications with M Westermeier regarding 0.4 $56.00 I LAS-ygA
CPWCP Duke easement form.
Communications with B Johnson regarding ESE 0.2 $28.00
form review.
11/23/2015 Reviewed comments from and multiple 1 $140.00 11,9
communications with B Johnson regarding, ESE
forms.
4
Service Date Description of Service Hours Worked Amount Due
Communications with M Wells regarding 2015 0.7 $98.00 �Jb
Park Board acquisition status for insurance
purposes and communications with M
Westermeier regarding the same. ( PA44c,IP)
Communications with J Wallander of Hamilton 0.2 $28.00
National Title regarding MHFP title commitment
status requirements.
Reviewed Duke Easement form for the CPWCP 1 $140.00 116-95Ar
and communications with M Westermeier
regarding the same.
Started review of Monon Community Center 2.2 $308.00 )a i
("MCC") forms.
11/24/2015 Multiple communications with B Bosma, received 1.8 $252.00 )��
and reviewed checklist for MHFP and prepared
for and participated in conference call with B
Bosma, M Westermeier and M Klitzing regarding
the same. Processed the executed Offer to
Purchase and provided the same to M
Westermeier with comments. Updated the file.
Reviewed Duke easement terms with M 1 $140.00Westermeier, apprised apprised B Bosma of the same and
distributed the Duke easement to him to obtain
approval and signatures from the Carmel Clay
Parks Building Corporation for the benefit of the
CPWCP.
Continued work on MCC form review. 1.8 $252.00 ) o4\
11/30/2015 Communications regarding MHFP and discussed 0.4 $56.00 ob
the same with M Westermeier.
Communications regarding ESE forms. 0.2 $28.00
Met with M Westermeier regarding various park 0.4 $56.00 10
matters including status of the Central Park
neighbor's notice of concern regarding
overhanging tree limbs.
Discussed CPWCP issues with M Westermeier; 0.7
received and responded to and inquiry from
Carmel Clay Parks Building Corporation member, $98.00 145-1144
J Hagan, about the Duke easement request.
Communications with C Shinaver regarding the 0.2
SOM status of the Park Field Development Plan $28.00 i 0 l
approval and the COI for the Park Board.
Updated the file.
Reviewed and responded to B Johnson regarding 0.9
ESE forms. Received and filed completed final $126.00 10$1-95
forms. Updated the file.
5
'- a
Service Date Description of Service Hours Worked Amount Due
Prepared for and attended Park Board agenda 2
setting and project status meeting with the Park
Board President and Senior Management Staff. $280.00 j o l
Updated and organized files discussed in the
meeting.
Started review of Park Board membership and 0.7 $98.00 I v
director history compiled by M Klitzing.
Nature of Services FEE
Totals 67.1 $9,5R,00
Signature: Dabral M. (�rLSha wv -�! D '11-8.)J_ab.Do
C-LA° Y TWP
q,3q� ,cam
6
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra M. Terms
Attorney at Law LLC Date Due
922 East Greyhound Pasws
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
12/1/15 11.15 Legal Services Nov'15 $ 1,519.00
12/1/15 11.15 Legal Services Nov'15 $ 1,463.00
12/1/15- 11.15 Legal Services Nov'15 $ 4,487.00
12/1/15 11.15 Legal Services Nov'15 $ 651.00
Do�riot."mail.`
Total $ 8,120.00
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
120
Clerk-Treasurer
Voucher No. Warrant No.
115100 Grisham, Debra M. Allowed 20
Attorney at Law LLC
922 East Greyhound Pasws
Carmel, IN 46032 In Sum of$
$ 8,120.00
ON ACCOUNT OF APPROPRIATION FOR
101 General/'106 Park Impact/108ESE/109MCC
PO#orBoard Members
Dept# INVOICE NO. CCT#/TITL AMOUNT
1125 11.15 4340000 $ 1,519.00 I hereby certify that the attached invoice(s), or
106 11.15 5023990 $ 1,463.00 bill(s)is(are)true and correct and that the
1081-99 11.15 4340000 $ 4,487.00 materials or services itemized thereon for
1091 11.15 4340000 $ 651.00 which charge is made were ordered and
received except
December 2, 2015
Signature
$ 8,120.00 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund