The URL can be used to link to this page

Home My WebLink About33464 Rundell ErnstbergerCi of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-60000972 PAGE PURCHASE ORDER NUMBER 33'-F(,�{ THIS NUMBER MUST APPEAR ON INVOICES, NP VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE, PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 12115 115 Ru Tden Ern s+b-ers ei- Associc_ VENDOR (✓1 Ir. Markel- St. I in d'I c&r,.0_901'I Y, 11s-1 L1 b 2_0 2 SHIP TO Dtrcurt rnent of- Eric,,.-, ee.r-i CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Send Invoice To: Ein51n e'er1r,0 C on+rctCH D(z_if : 9 19 115 09.09, I5.OI Pro,)ec•} IS -03 11(.0^,-,1, F4 cl_�e1 Dell 2oL De s15,-) ra-rc . v.39,500 2 2 00 -'+1-1102'-1 01 9—fir 201 S FL-�•'l c.1 -s DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS • SHIP REPAID. • C.O.D. SHIPMENTS CANNOT BE ACCEPTED. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. DOCUMENT CONTROL NO. 33464 PAYMENT • NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER I5 MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. ORDERED BY TITLE CLERK -TREASURER VAI RUNDELL ERNSTBERGER ASSOCIATES 31 August 2015 0 LAND PLAN I.ArD5CA Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 INDIANAPOLIS r ea ind yer ea sit a corn re: LANDSCAPE DESIGN SERVICES: 116th Street/Hazel Dell Pkwy Roundabout City of Carmel, Indiana Dear Jeremy: IC COM Per yourrequest, Rundell ErnstbergerlAssociates, LLC (REA) is pleased to submit the following proposal for.landscape design services for the new roundabout intersection at 116th Street and Hazel Dell Parkway in Carmel, Indiana. This:proposal is based on conversations we have had with you and DLZ. PROJECT UNDERSTANDING: Based on our.conversations, we have the following understanding of the scope of work for this project: 1. The City of Carmel wishes•to engage the services of REA to design and prepare construction documents for site enhancements for a new roundabout at the intersection of 116th Street and Hazel Dell Parkway. 1 2. The focus 'of -REA's efforts' will be to develop landscape and hardscape treatments for the roundabout and splitter islands that are creative and engaging. Design elements to be considered by REA include, but are not necessarily limited to, planting design, lighting, retaining walls, urns and other miscellaneous landscape enhancements. 3. , Schematic design documents will consist of a typical plan and a typical section for two roundabout concepts, as well as any conceptual details that are necessary to communicate the design concepts. This work will also include preparation of schematic -level cost opinions to determine budgeting costs for landscape improvements. 4. Upon approval of schematic design and proposed project budgets, REA will prepare Design and Construction Documents for the streetscape enhancements. 44 5. REA will utilize base plan -drawings to be provided by DLZ in the preparation of our drawings. As roadwork,and the landscape package are to be bid as a single package, REA's construction documents and cost opinion will be included in the DLZ bid package. We understand the work will be prepared in accordance with INDOT standards and guidelines. 6. Construction Documents will consist of planting plans, irrigation plans and details, lighting plans and details, wall details, planting details and schedules, and landscape specifications. We will also prepare cost opinions based on the final plans. 618 EAST MARKET STREET INDIANAPOLIS. INDIANA 46202 TE 13171 263.0127 FX 1317) 263.2080 LOUISVILLE OFFICE: TE 15021 53.1.6676 EX 15021 561.4076 116th and Hazel Dell RAB 7. Our work will include the services of Landtech Irrigation Consultants for the design of the roundabout irrigation system. Electrical Engineering services will be provided by Enverity Engineering. 8. REA will coordinate the timing of our work with the construction document and bidding schedule to be provided by DLZ. Thefinal construction package is needed by DLZ by October 30, 2015. 9. REA will provide Construction Observation services for the oversight of construction for the streetscape enhancements to ensure a high quality installation and the built product conforms with the construction documents. SCOPE OF WORK: Based ort the above understanding, we propose the following scope of work: Evaluation of Current Plans: Working from computer files provided by the City and its consultants, _ REA will review the current plans in detail in order to understand and evaluate opportunities for potential streetscape enhancements. 2. Schematic Design: REA will develop preliminary plans showing the extent of both hardscape and softscape enhancements. Preliminary details (plans, sections, elevations) and a preliminary cost opinion will be prepared: Preliminary plans, details, and cost opinions will be coordinated and reviewed with the City for final approval. 3. Construction Documents: Upon approval of preliminary plans, REA will proceed with the preparation of final -plans, •details; pay itenis,'quantities, estimate, and special provisions required for final plan submittal. 4. Review Meetings: REA will attend review meetings with the City to review final plans for each roundabout with the City at:50% completion and 90% completion. For the purposes of this project, we have estimated a total of (2) review meetings. 5. Bidding: REA will provide services during the bidding process to issue clarifications and answer questions pertaining to REA's work. All responses to bidder's inquiries will be coordinated with the City and will be distributed to all bidders. 6. Construction Administration: REA will provide construction administration services for oversight of the enhancement items of work during the construction period. This work will include attendance at the preconstruction meeting, interpretation/clarification of plans, review/approval of shop drawings and submittals, approval of plant material layout, and periodic review of construction work. REA will also conduct a one-year warranty walk through of the project. COMPENSATION: We propose a fee of $39,500.00 plus reimbursable expenses for this work. Schematic Design $14,500.00 Construction Documentation $16,500.00 Bidding $ 2,500.00 Construction $ 6,000.00 116/^ and Hazel Dell RAB • Services will be invoiced on an hourly basis. Fees will not be exceeded without prior written approval from the City of Carmel. • Reimbursable expenses will be invoiced according to the attached schedule. • Costs for special renderings or presentation drawings are not included in the fee. If requested by the client, these items will be billed at our direct cost. • Additional services beyond those indicated herein will be billed per our hourly rates in effect at the time services are rendered or on a negotiated fee basis. Such services will be performed only when authorized in advance. Jeremy,.if the terms of this proposal are agreeable to you, your signature below will constitute a satisfactory .form of agreement between Rundell Ernstberger Associates, LLC and the City of Carmel. Please return one (1) original copy to this office. Should you elect to utilize a different form of agreement, please attach a copy of this letter as an exhibit. If you have any questions or concerns regarding this proposal, please call me. Thank you for the opportunity to provide you with this proposal. We look forward to hearing from you soon. Kevin Osburn, ASLA, RLA Principal attachment: REA Standard Fee and Reimbursement Schedule Accepted: CITY OF CARMEL By: Date: aA STANDARD FEE AND REIMBURSEMENT SCHEDULE Indianapolis, IN 1 Lou isvilIL, KY Effective January 2015 Rates indicated are subject to semi-annual review and revision PROFESSIONAL AND TECHNICAL STAFF Principal $195.00/hour Associate $138.00/hour Professional Staff (Registered Land. Arch.) $116.00/hour Technical Staff (Graduate Land. Arch.) $96.00/hour Administrative $70.00/hour A surcharge of fifty percent (50%) will be added to hourly rates for expert witness testimony and/or for participation at hearings, depositions, etc. REIMBURSABLE EXPENSES Mileage Standard mileage rate Travel, Lodging, and Meals Cost Telephone, Telex, Telecopy, Faxes, etc. Cost Postage,. Handling, etc. Cost Copies • Black & White (8'/2 x 11) $0.05/copy Black & White (11 x 17) $0.10/copy Color In -House Printer 81x 11 Inkjet $1.00 8' x 11 Presentation $1.50 81/2 x 11 Photo Paper $2.50 11 x-17 Inkjet $2.00 11-xi17 Presentation Paper $2.75 11 x 17 Photo Paper $3.50 CD Copies $5.00 Plots Black & White In -House Plots 'Bond $1.00 SF Vellum $1.50 SF Mylar $1.75 SF Color In -House Plots Heavy bond $4.00 SF Semi -Gloss $5.00 SF High -Gloss $6.00 SF Materials Cost + 5% Equipment Rental Cost + 5% Subcontract Services Cost + 5% INVOICES Invoicing and payment schedule are detailed in the contract. Balances remaining unpaid after thirty (30) days are subject to a monthly finance charge of 1.5% (18% annually) until paid. RUNDELL ERNS9BERGER ASSOCIATES, uc INDIANAPOLIS, IN 1 LOUISVILLE. KY 1 wvAv.reasiterent