252814 12/15/15 CITY OF CARMEL, INDIANA VENDOR: 034261
ONE CIVIC SQUARE TREASURER OF STATE OF INDIANA CHECK AMOUNT: $....."'110.00'
CARMEL, INDIANA 46032 CAMP ATTERBURY-DRM CHECK NUMBER: 252814
9-yTON� PD Box 5000 CHECK DATE: 12/15/15
EDINBURGH IN 46124-5000
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
210 4357000 ATTERBURY 110.00 TRAINING SEMINARS
ATTERBURY/MUSCATATUCK OCCUPANCY AGREEMENT
THIS AGREEMENT IS MADE BY AND BETWEEN THE ADJUTANT GENERAL'S AGENCY OF THE STATE OF INDIANA
(hereinafter referred to as"State'),and CARMEL PD(hereinafter referred to as"User')by and through its authorized Representative SHANE
VANNATTER
In consideration of the mutual promises made herein,the parties to the agreement hereby agree as follows:
I. Purpose: The State agrees to furnish the subject military property(or portion of a military facility set forth in paragraph 6)for the purpose of
training.The rental portion of the military property also includes access to,and use of,the restroom(in rentals of military facilities)and parking
areas. No other areas shall be accessible unless specifically provided for in this Agreement.
2. Term: This Occupancy Agreement will commence on the 03 day of November 2015 at 7:30 o'clock AM/PM and will terminate on the 03 day
of October 2015 at 6:00 o'clock AM/PM.
3. Total Rental Payment: The User agrees to pay the State for rental of said military property/facility,the sum of$110.00. Said payment is to be
made payable to the Treasurer of the State of Indiana.Payment is to be made within 30 days of invoice date.
4. Covenants and Conditions:
A. In case said military property/facility,or any part thereof,shall be destroyed or damaged by fire or by any other cause,or if any
casualty,unforeseen occurrence or military necessity shall render fulfillment of this Occupancy Agreement by the Lessor impossible,
the said State shall not in any case be held responsible to the User for any damage or loss caused thereby.
B. In renting a portion of said military property/facility to the User,the State does not relinquish the right to control the management and
operation of the remainder of the property/facility.The Representative of the State and his deputies may enter the property/facility at
any time and on any occasion. The State also reserves the right,through its Representatives,to eject any objectionable person
or persons from the said property/facility.
C. The User shall not damage or deface said property/facility and shall not pen-nit the said property/facility to be in any manner injured.
The User shall be responsible for all damage to the property/facility caused by it or by persons pennitted to enter the property/facility
for the purpose of this Occupancy Agreement. The User also assumes full responsibility for the character,acts,and conduct of
all persons admitted to said property/facility under this Agreement.
D. Any Occupancy Agreement involving alcoholic beverages requires an Alcoholic Beverage Commission Permit(temporary permit for
an individual renting the property/facility or an off premises permit for a licensed caterer)and proof of sufficient insurance coverage
to protect the liability of the State(such determination shall be made by the Adjutant General's Office). The Occupancy Agreement
accompanied by the Alcoholic Beverage Commission Permit and proof of insurance must be forwarded to The Adjutant General's
Office for approval no less than ten(10)business days prior to the rental. Failure to comply with this provision may constitute
immediate and automatic cancellation of this Occupancy Agreement.
E. This Occupancy Agreement may be terminated,in whole or in part,by the State whenever the State determines that cancellation is in
the best interests of the State or the Indiana National Guard. Said determination is final and conclusive,and not subject to appeal.
Termination of the Occupancy Agreement shall be effected by oral representation made by the Representative of State to the User or
by delivery to the User of a Termination Notice at least twenty-four(24)hours prior to the termination effective date,specifying the
extent to which such termination becomes effective.The State will not be liable for damages or claims made by the User as a result of
an effective termination made under this section.
5.The User agrees to indemnify,defend,and hold harmless the State,its agents,officers,and employees from all claims and suits including court
costs,attorney's fees,and other expenses caused by any act or omission of the User and/or its occupants,in the performance of this Occupancy
Agreement. The State shall not provide such indemnification to the User or any other party.
6. TOTAL RENTAL FEE: $110.00 ADJUTANT GENERAL'S OFFICE ADMUNISTRATIVE FEE: N/A
IN WITNESS OF THIS AGREEMENT,the said parties have set their hands hereto on the 12 day of December 2015 . This written
agreement constitutes the entire agreement between the parties. It may be amended only by a written instrument signed by each of the parties.
STATE OF INDIANA: CAMP ATTERBURY USER(Print): Shan''e//VanNatter
`y
By: Mary Carrico Sign:_
Sign Address: 3 Civic Sq Carmel IN 46032
Date: Phone: (317)571-2500
Approved By The Adjutant General
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
12/14/15 rental $110.00
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Treasurer of the State of Indiana
Camp Atterbury - DRM
IN SUM OF $
P.O. Box 5000, Bldg 245
Edinburgh, IN 46124-5000
$110.00
ON ACCOUNT OF APPROPRIATION FOR
CPD Continuing Ed Fund
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
210 -570.00 $110.00
I hereby certify that the attached invoice(s), or
I I
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, December 14, 2015
,t Chief of Police
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund