HomeMy WebLinkAbout253376 01/15/16 (9,
CITY OF CARMEL, INDIANA VENDOR: 370182
ONE CIVIC SQUARE INDIANA MUSIC EDUCATION ASSOC FANIUK AMOUNT: S"****2,500.00*
CARMEL, INDIANA 46032 100 E THOMPSON ROAD CHECK NUMBER: 253376
INDIANAPOLIS IN 46227 CHECK DATE: 01/15/16
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
504 4355101 2,500.00 SUPPORT FOR THE ARTS
VOUCHER NO. WARRANT NO.
INDIANA MUSIC EDUCATION ASSOC FOUND ALLOWED 20
100 E THOMPSON ROAD IN SUM OF$
INDIANAPOLIS, IN 46227
$2,500.00
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO#/Dept. INVOICE NO. I ACCT#/Fund AMOUNT Board Member
I AGREEMENT I 43-551.01 I $2,500.00 1 hereby certify that the attached invoice(s), or
504 504
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday,January 11, 2016
Cost distribution ledger classification if
claim paid motor vehicle highway fund
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ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement(herein referred to as "Agreement")entered into by and between the City
of Carmel (the "City") and Indiana Music Education Association Foundation (the
"Grantee"),is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants,the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation,I, LaneVelayo,_,
_an authorized representative of Grantee, have applied for a City of
Carmel("Grantor") Arts Grant, said application attached hereto and made a part
hereof as Exhibit"A"
2. Grant Agreement. The City,after review and recommendation by the Mayor and by
the City Council, agrees to grant$ 2 ,5 0 0 .0 0 to the Grantee for
the eligible costs of the project (the "Project") or services as described in Exhibits
"A" and `B" of this Agreement. The funds shall be used exclusively in accordance
with the provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement,which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
i 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
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A. This Agreement must be fully executed and signed by both Grantee and Grantor.
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B. Grantee has attached all the following information, which it represents and warrants `
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT f
A);
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2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
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3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S.Internal Revenue t
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report")for each year,describing how the grant was used and the hnpact
of the dollars received. This Grant award may not exceed one third(1/3)of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
previous year. If the Grant amount is in excess of sixty thousand dollars
($60,000.00),the Grantee agrees to provide,at Grantee's cost,a review or audit of the
grantee. Said review or audit shall be performed by a Certified Public Accountant
("CPA")who is neither an employee of Grantee nor a member of the Grantees Board
of Directors,to be provided to the City of Carmel by March 31 of the following year,
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request,Grantee with the graphics/logos necessary for compliance.
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14, Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement. j
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15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute,regulation,ordinance,executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect. E
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
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