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Home My WebLink About253853 01/26/16 �%'��p''f� CITY OF CARMEL, INDIANA VENDOR: 370178 S �� ONE CIVIC SQUARE CROWN PLAZA ASHEVILLE CHECK AMOUNT: $*****1,261.08* :`. ;� CARMEL, INDIANA 46032 1 RESORT DRIVE CHECK NUMBER: 253853 9.i;,«oN�. ASHEVILLE NC 28806 CHECK DATE: 01/26/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 210 4357000 1,261.08 TRAINING SEMINARS INVOICE Date: January 15, 2016 Sold to: City of Carmel Police Department 3 Civic Square Carmel, IN 46032 Payment for lodging: Michael Pitman at the Crowne Plaza, Asheville, NC Check in: Wednesday April 21 th 2016 Check out: Saturday April 30th 2016 Confirmation # 60445864 Room $1,116.00 Taxes $145.08 TOTAL DUE $1,261.08 Please make check payable to: Crowne Plaza Asheville 1 Resort Drive Asheville, NC 28806 Young, Patricia A From: Pitman, Michael A Sent: Friday, January 15, 2016 2:00 PM To: Young, Patricia A Subject: FW: 2016 IPMBA Conference Instructor Selections Here you go! Thanks and let me know if you need anything else. Mike From: IPMBAmbb@aol.com [mailto:IPMBAmbb@aol.com] Sent: Friday, October 30, 2015 4:44 PM To: ipmbambb@aol.com Subject: 2016 IPMBA Conference Instructor Selections This is a very long email...please read through it as it contains many important details. If you have any questions, please ask. Congratulations! You have been selected as an instructor or standbyiristrucfo`r for the�26 nnuaCwIP# A Conference m- -t _.,.�. A� shevillei�Nofth-Carolma;.Aprily23=30,:'201-6 As an instructor for IPMBA's premier trammg event, you are charged with the responsibility of not only providing t e�"`very best instruction, but also upholding IPMBA's standards of excellence and professionalism. To be selected to teach at a conference is an honor, and we know that you will represent IPMBA well. As always, we received resumes from many qualified instructors,which made the decision process difficult. If you have taught a class or workshop in the past and were not selected, do not take offense.This usually means that we are expanding our instructor cadre. Please note that all instructor assignments are subject to change. If conference numbers are lower or higher than projected,it may become necessary to reduce or increase the number of instructors. Every effort will be made to notify you of changes in a timely manner. Thank you for your understanding. Do not make non-refundable travel arrangements without first checking on the status of your assignment. Pre- cons and workshops are subject to cancellation in the case of low enrollment. You will need to bring your own laptop, and we ask you to bring your own projector to share as well. Lodging: You are responsible for making your own hotel reservations,paying the hotel charges and submitting a request for reimbursement, accompanied by a receipt, equal to your share(50%)of the room & tax charges.for the covered period as indicated below..Reservations can be made by calling 800-733-3211 before March 30, 2016, and requesting Group Code IPM, or online at http://tinyurl.com/IPMBA2016Hotel. The rate is$124 double/king + 11% tax. Each instructor will be eligible for reimbursement of the applicable conference room rate and tax charges only. Do not put off making reservations as rooms are not set aside for instructors and the block could sell out. If you would like to contact another instructor to arrange to share a room, please use the online instructor search. If you do not room with another instructor or if your roommate is not teaching for the same period,you will be responsible for half of the room and tax charges for those nights. Pre-Conference Instructors: You are eligible for lodging reimbursement from the arrival day indicated below, through and including Wednesday, April 27. If you are teaching at the pre-con but have not been selected to teach at the conference, your conference registration fee will be waived. You will also be placed on stand-by to teach at the conference, but if you are not officially added to the cadre, you will be responsible for your own lodging if you choose to stay for the conference. rfC%nstructors: PleaMarriye;oro , hursday,�Apri��Iortvery early on Friday, April 22,for an IT In-Service. Thursday lodging will be eligible for reimbursement. 1 MOCC Instructors: Please arrive on Friday, April 22,for an 8am start on Saturday, April 23. PC/EMSC/SC Instructors: Please arrive on Saturday, April 23, for an 8am start on Sunday, April 24. BRT, PESC 11 Instructors: Please arrive on Sunday, April 24, for an 8am start on Monday, April 25. Krav Maga Instructors: Please arrive on Tuesday, April 26,for an 8am start on Wednesday, April 27. All pre-conference courses end on Wednesday, April 27. Core Conference(Full) Instructors: Your housing is eligible for reimbursement for three nights: Wednesday, April 27- Saturday,April 30. Please arrive on Wednesday and plan to attend the keynote address at 8:30am on Thursday,April 28. Most instructors will be able to depart on Saturday,April 30. The Asheville City Cycle Tour and Asheville Off-Road Adventure have been scheduled for Saturday, April 30. If a teaching assignment prevents you from scheduling a Saturday departure and you are unable to cover the costs of lodging on Saturday night, please ask to be reassigned. If you already know you cannot teach on Saturday, please let me know. Your conference registration fee will also be waived. Standby Instructors/Workshop Presenters: If you submitted a resume for consideration but were not selected,you have been placed on the standby list. Unless you were selected to teach a pre-conference course or are a lead workshop presenter, you must register and pay for the course/conference if you choose to attend. If you are officially added to the cadre, your registration fee will be waived and your lodging costs will be eligible for reimbursement. Important: If you are listed as a standby instructor for either pre-conference or conference, we will contact you if you are needed. Unless you are registering for the conference, do not make travel plans without confirming whether or not you have been added to the cadre. Workshop Schedule: The workshop schedule containing tentative teaching assignments will be emailed to you in late December or early January. The registration packet is available at http://ipmba.org/images/uploads/IPMBA 2016 Conference Packet 20151001-Webl.pdf Instructor Briefings: Mandatory instructor briefings will be scheduled for the evenings of Friday,April 22; Saturday, April 23; Sunday,April 24; Tuesday, April 26; and Wednesday, April 27, exact times and locations to be announced. You are required to attend one of the briefings before the beginning of your teaching assignment. You will also be invited to attend first-timers' meet-and-greets for the purpose of introducing yourself and welcoming first-time attendees. After the first of the year, you will receive a more complete information packet,which will include your specific teaching schedule, list of responsibilities, and contact list. You will be registered for the conference. Please do not submit a registration form or register online unless you are taking a class or responsible for paying your registration fee. If you are no longer available to instruct, please notify us immediately. Thank you again for your support of IPMBA and public safety cycling. We look forward to welcoming you to the 26th Annual IPMBA Conference. Sincerely, Tom Harris Michael Wear Maureen Becker Conference Coordinator Education Director Executive Director Pre-Conference Courses (housing reimbursement eligible) Instructor Course(five-day) Lead: TBD Ed Brown Dwight Edwards Bruce Jackson Chad McDaniel Rance Okada Greg Parsons Jeff Taylor 2 Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Date Invoice# Description Amount Dept. Fund# (or note attached invoice(s)or bill(s)) 01/22/16 0 lodging Michael Pitman annual IPMBA conference $1,261.08 1110 210 1 hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 CROWN PLAZA ASHEVILLE 1 RESORT DRIVE IN SUM OF$ ASHEVILLE, NC 28806 $1,261.08 ON ACCOUNT OF APPROPRIATION FOR Carmel Police PO#/Dept. INVOICE NO. I ACCT#/Fund AMOUNT Board Members 1110 0 I as-570.00 I $1,261.08 1 hereby certify that the attached invoice(s), or 210 bill(s) is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, January 22, 2016 Cost distribution ledger classification if claim paid motor vehicle highway fund