HomeMy WebLinkAbout256173 03/11/16 CITY OF CARMEL, INDIANA VENDOR: 115100
® ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAWCHECK AMOUNT: $'*"'9,091.50'
CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 256173
MUTON_ . CARMEL IN 46032 CHECK DATE: 03/11/16
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 2.16 1,595.00 OTHER EXPENSES
1082 4340000 2 .16 348.00 LEGAL FEES
1125 R4340000 39339 2 .16 7,148.50 LEGAL SERVICES
Voucher No. Warrant No.
115100 Grisham, Debra M. Allowed 20
Attorney at Law LLC
922 East Greyhound Pasws
Carmel, IN 46032 In Sum of$
$ 9,091.50
ON ACCOUNT OF APPROPRIATION FOR
I
101 Generair106 Park Impact/108ESE/109MCC
PO#or INVOICE NO. kCCT#/TITLI AMOUNT Board Members
Dept#
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39339 2.16 4340000 $ 7,148.50 1 hereby certify that the attached invoice(s), or
106 2.16 5023990 $ 1,595.00 bill(s) is(are)true and correct and that the
1082 2.16 4340000 $ 348.00 materials or services itemized thereon for
which charge is made were ordered and
received except
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March 7, 2016
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I Signature
$ 9,091.50 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
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ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra M. Terms
Attorney at Law LLC Date Due
922 East Greyhound Pasws
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
3/1/16 2.16 Legal Services Feb'16 $ 7,148.50
3/1/16 2.16 Legal Services Feb'16 $ 1,595.00
3/1/16 2.16 Legal Services Feb'16 $ 348.00
>> ` I ;< « < << I .
Total $ 9,091.50
I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer
MAR U 12016
Professional services Invoice BY:
FOR SERVICES RENDERED ® 1;
FROM 2/1/16 THROUGH 2/29/16 Legal services Feb'16(Deb Grisham)
1125-1-01-4340000 $ 7,148.50
Provider 1101torne; aat Law LLC 106-5023990 $ 1,595.00
1082--99-4340000 $ 348.00
Addres reyhound Pass 1091-4340000 $ -
Carmel -r,�� - r -
Total City of Carmel $ �9091�50
Telephone: 317-690-1597 1125-413M Central Park $ 1,174.50
Email: dgrishamlaw@gmail.com 1215-4131-1-Cap Maint $ -
,Total Clay Township $ 1,174.50
Project Name: General Park Legal and Business Services TOTAL $10,266.00
Fnuoice o: .1
Approval:
Hourly Rate: $145.00
Date: 2- 2v(,C-
Service
VService Date Description of Service Hours Worked Amount Due
2/1/2016 Organized files, reviewed project list, prepared for 1.5 $217.50 io I
and attended Agenda and Project Status meeting
with Senior Management and the Park Board
President.
Reviewed Indiana law regarding Township 1.6 $232.00 iv
January payment schedule and responded to M
Klitzing regarding the same. Discussed the same
with A Kostrzewa and M Klitzing.
Reviewed construction signage for Central Park 1.2 $174.00 im5- DPA
West Commons Project ("CPWCP") and started
communication to M Westermeier. Met with M
Snyder, M Westermeier and M Klitzing regarding
-security measures including terms of City of
Carmel indemnification requirements.
Communications with M Wells regarding Travelers 0.2 $29.00 jai
SAC Instruction revisions.
Communications with A Keck and B Bosma 0.2 $29.00 lot,
regarding Matilda Haverstick Family Property
("M H FP").
1
Service Date Description of Service Hours Worked Amount Due
2/2/2016 Multiple communications with Sunrise on the 2.2 $319.00 1 o
Monon LLC ("SOM") representatives regarding
I 4C]RIVED Park Tract property tax and drainage assessment
payments. Communications with Hamilton County
MAR 0 1 2016 Assessor's Office and communications to A
Kostrzewa regarding the same. Updated the file.
BY:
Communications with SOM representative A 0.5 $72.50 to 1
Greenwood regarding the projected Park Field
Closing Date as set forth in the Donation Closing
Agreement and discussed the same with M
Westermeier.
Continued and finalized work on CPWCP 1.4 $203.00 121j.y3M
construction signage inquiry from M Westermeier
and distributed my findings and recommendation.
Worked on landscape services agreement and 1.1 $159.50 101
communications to M Klitzing regarding the same.
Reviewed MHFP Closing Agreement and worked 1.5 $217.50 lob
on decision making timelines and requirements;
communications with M Westermeier regarding
the same. Updated the file.
2/3/2016 Met with M Westermeier regarding the CPWCP 0.2 $29.00
and Change Order#1.
Communications with M Snyder, Owner's 0.8 $116.00 1215-4am
Representative, on the CPWCP and received,
reviewed and updated the file regarding notice of
contract security requirements to the contractor.
Discussed the same with M Westermeier.
Updated the file.
Communications with A Greenwood and M 0.6 $87.00 to
Westermeier regarding terms of the Donation
Closing Agreement. Gathered documents for
discussion with A Greenwood on 2/5/2016.
Reviewed and revised the landscape services 1.9 $275.50 tot
contract and distributed to M Klitzing.
Communications regarding W Franklin's conflict of 0.7 $101.50 1 o ti
interest disclosure requirement. Updated the file.
2
Service Date Description of Service Hours Worked Amount Due
2/4/2016 Met with M Westermeier regarding CPWCP 1 $145.00 IZIS`1,3M
construction site security measures and received
detailed communications regarding the same.
Communications with M Krosschell regarding
RECEIVED Change Order#1 status.
MAR 0 12016 Completed draft revisions of the Travelers 0.5 $72.50 I vl
BY: Insurance SAC Instructions and delivered the
same to L Hood with explanation.
Met with M Westermeier regarding various Park 0.2 $29.00 lot
matters including the Monon Refresh Project
status and Monon Greenway issues.
Communications with M Wells regarding 0.2 $29.00 Iv
Certificate of Insurance memorandum.
Communications with M Klitzing regarding the 1.4 $203.00 to t
landscape services agreement, made revisions,
finalized contract with exhibits and provided the
same to M Klitzing.
Prepared for call with A Greenwood scheduled for 0.2 $29.00 io l
2/5/2016. _cvrh
2/5/2016 Communications with A Greenwood regarding the 1.6 $232.00 is t
Donation Closing Agreement, status of the project
and agreed on the necessity to address the
timeline and other matters in the contract. Started
working on the proposed revisions. S,,,,,,
Received, reviewed and processed CPWCP 0.6 $87.00 Izis.40M
Change Order#1, and communications with M
Krosschell, M Snyder and A Kostrzewa regarding
the same. Updated the file.
Worked on matters regarding the MHFP and 1.5 $217.50 1 o�
communications with B Bosma regarding the
same. Briefly met with M Westermeier and M
Klitzing regarding the same. Updated the file.
Received, reviewed and communications with W 0.4 $58.00
Franklin regarding, her conflict disclosure
statement.
2/8/2016 Worked on matters regarding MHFP and multiple 1.6 $232.00
communications with B Bosma regarding the
same. Met with M Westermeier regarding the
same.
3
Service Date Description of Service Hours Worked Amount Due
Completed draft of SOM Closing Agreement 1.8 $261.00 lol
amendment and met with M Westermeier
_ regarding the same. Revised the draft
LL'L]2C ,'TVED accordingly and distributed the same to A
Greenwood with an explanation of the proposed
MAIC 0 1 2016 changes; multiple communications with A
}�R Greenwood and C Shinaver. Updated and
organized the file.
Updated the Attorney Report and otherwise 0.9 $130.50 1 a I
prepared for the 2/9/2016 Park Board meeting.
2/9/2016 Communications with M Westermeier and B 1.2 $174.00 lob,
Bosma regarding the MHFP. Updated and
organized the file. -
Communications regarding the SOM Donation 1.5 $217.50
Closing Agreement Amendment. Received,
reviewed and prepared the Amendment for J
Engledow's signature. Updated and otherwise
worked on file organization.
Prepared for and attended Regular Park Board 2 $290.00 t o l
meeting.
2/10/2016 Post Park Board meeting file organization and 1.4 $203.00 i
updates.
Communications with M Krosschell, M Snyder and 0.4 $58.00
Patterson-Horth regarding CPWCP C.O. #1.
Discussed the same with A Kostrzewa regarding
ratification steps. Updated the file.
Communications with A Greenwood and C 0.6 $87.00 )v
Shinaver regarding the-Donation-Closing _
Agreement Amendment. Updated the file.
Prepared duplicate original Amendment for
delivery to SOM offices.
Worked on general file organization and filing. 1.6 $232.00
2/11/2016 Worked on SOM Environmental Agreement Draft 0.7 $101.50 ,
and communications to SOM representatives
regarding delivery of SOM Donation Closing
Agreement Amendment.
4
Service Date Description of Service Hours Worked Amount Due
Worked on insurance matters including receipt, 1 $145.00 lot
review and communications with L Hood, M Wells,
M Westermeier and M Klitzing regarding Travelers
revised SAC Instructions.
MAR 0 1 2096 Worked on file organization and filing. 1 $145.00 t o
r' Communications to Travelers Adjuster regarding 0.2 $29.00
Tort Claim RZESEE4E8312.
2/12/2016 Received, reviewed revised release regarding Tort 0.8 $116.00
Claim RZESEE4E8312 and communications with
Travelers Adjuster, M Westermeier, M Klitzing, M
Wells, L Hood and J Engledow regarding the
same. Updated the file.
Multiple communications with B Bosma regarding 1.5 $217.50 I ob
the available legal process to address after
discovered property belonging to a deceased
owner and his communications with the MHFP
owner's representative as well as next steps. Met
with M Westermeier and M Klitzing regarding the
same. Updated the file.
Worked on SOM matters including update of SOM 1 $145.00 1 0
Donation Closing Agreement checklist.
Worked on general file organization and filing. 1 $145.00 !vt
2/15/2015 Reviewed MHFP Offer to Purchase'extension 0.4 $58.00
form and communications with J Engledow
regarding the same. Updated the file.
Worked on general file organization and filing. 1.5 $217.50 t
2/16/2015 Multiple communications regarding MHFP matters 1 $145.00 �v
including receipt of J Engledow's-signed --
extension. Updated the file.
Started review of SOM Certificate of Insurance for 1.7 $246.50 t
the Park Property to confirm consistency with the
SOM Covenants Conditions and Restrictions
("CCR'S"). Started draft of suggested changes
and draft of inquiry to M Wells regarding the
same. Updated the file.
Communications with L Hood regarding Travelers 0.2 $29.00 10 ,
SAC Instructions.
Worked on review of M Wells comments on the 0.8 $116.00 to
COI memo and responded to the same. 5�M
5
Service Date Description of Service Hours Worked Amount Due
Worked on general file organization and filing. 0.6 $87.00 to
2/17/2016 Communications with B Bosma and M 0.4 $58.00 to
Westermeier regarding Park funding matters.
Updated the file.
T -� Multiple communications with M Wells regarding 1.4 $203.00 lot
COI Memo; revised standard general conditions
MAR 0 1 2016 to be consistent with the same. Sam
BY:
Marked up requested changes on SOM COI form 1.3 $188.50 .
and communications with C Shinaver and M Wells
regarding SOM insurance matters. Updated the
file.
Multiple communications with L Hood regarding 0.4 $58.00 to (
Travelers SAC Instructions.
Worked on general file organization and filing. 1 $145.00 I ot
2/18/2016 Worked on SOM Environmental Agreement Draft. 0.6 $87.00 1 o
Multiple communications with B Bosma regarding 1.5 $217.50 I (p
MHFP and updated M Westermeier and M
Klitzing regarding the same. Updated the file.
Communications to Travelers Adjuster regarding 0.2 $29.00 IA-L.o7 j
Tort Claim RZESEE4E8312.
Worked on general file organization and filing. 3 $435.00 lot
2/19/2016 Received, reviewed and multiple communications 1.2 $174..00
with Travelers Adjuster, M Westermeier, M
Klitzing, J Engledow, M Wells and L Hood
regarding the revised release for Tort Claim
RZESEE4E8312 and addressed other insurance
matters. Updated the file.
Received and reviewed multiple communications 0.6 $87.00 I o(e
regarding MHFP and communications to M
Westermeier and M Klitzing regarding the same.
Updated the file.
Communications with M Krosschell, A Kostrzewa, 0.3 $43.50
M Westermeier and M Klitzing regarding CPWCP
C.O. #2, 3 and 4.
Reviewed and updated Project List. 0.4 $58.00 [a t
6
Service Date Description of Service Hours Worked Amount Due
lot
Met with M Westermeier regrading various park 0.5 $72.50 1z15-HBrn
� � �' matters including the CPWCP change orders and
MAR 01 2016 the security and construction status, the park
naming policy and the West Park Master Planning
By: process. -
2/23/2016 Worked on general file organization and filing. 2 $290.00 lot
2/24/2016 Reviewed CPWCP Change Orders and 1.2 $174.00
communications with M Krosschell, A Kostrzewa
and M Westermeier regarding the same.
Updated the file.
Met with M Westermeier regarding various park 0.4 $58.00 to 1
matters including the West Park Master Planning
process and Monon Greenway issues.
2/25/2016 Worked on general file organization and filing. 1 $145.00
2/29/2016 Reviewed project list, prepared for and attended 1.2 $174.00 I
Agenda and Project Status meeting with Senior
Management and the Park Board President.
Reviewed Central Park Sewer file for sanitary 0.3 $43.50 l o
dedication status and communications to M
Westermeier and M Allen regarding the same.
Started draft of cover sheets for CPWCP cover 0.5 $72.50
sheets for Patterson Horth contract change
orders.
Worked on general file organization and filing. 1.8 $261.00 �a
Nature of Services r FEE-
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Signature: De&cvM. (5r-&Sham -
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