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HomeMy WebLinkAbout255707 03/01/16 CITY OF CARMEL, INDIANA VENDOR: 368938 CHECK AMOUNT: S•""8,860.77' ` ONE CIVIC SQUARE C H A CONSULTING CARMEL, INDIANA 46032 300 SOUTH MERIDIAN CHECK NUMBER: 255707 UNION STATION CHECK DATE: 03/01/16 INDIANAPOLIS IN 46225 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 202 R4340100 32640 30004-10 8,860.77 96TH PRIORITY WAY RAB P. O . 3 2G'+0 Z©2 3y01a0 Jeremy Kashman February 15,2016 City of Carmel Invoice No: 30004-10 Department of Engineering One Civic Square Carmel,IN 46032 Project 30004 96th Street at Priority Way W.Drive Roundabout Construction(City Project#15-04) CONTACT: DAVID HENKEL: (317)780-7227 Preliminary Engineering Services per the contract dated April 1,2015 Des No.1400937; Total Contract NTE$180,085; NTP dated April 1,2015 $124,310.00 Lump Sum $24,650.00 Hourly/NTE ---=$31;125.00 Unit/NTE — - -- - -- - - - - — ---- — -- $180,085.00 Professional Services: January 1,2016 Through January 29,2016 Percent Previous Current Billing Phase/Task Fee Complete Fee Billed Fee Billed LUMP SUM -- Section 1 Traffic Data Collection 20,500.00 90.00% 18,450.00 0.00 Section 2 Environmental Document&Permitting 21,300.00 95.00% 20,235.00 0.00 Section 3 Public Involvement 13,400.00 25.00% 0.00 3,350.00 Section.4. Project Management&Roadway/Drainage Design 69,110.00 100.00% 69,110.00 0.00 (through Stage 2 Plans) Total Fee 124,310.00 107,795.00 3,350.00 Section 5: Utility Coordination (Hourly/NTE) Billing Limits Current Billing Prior Billing Billed to Date Total Billings 5,510.77 17,932.69 23,443.46 Billing Limit 24,650.00 Amount Remaining 1,206.54 Section 6: RW Engineering (Unit/NTE) Billing Limits Current Billing Prior Billing Billed to Date Total Billings 0.00 0.00 -0.00 Billing Limit 26,125.00 Amount Remaining 26,125.00 Section 7: Supplemental Topo Survey(Hourly/NTE) Billing Limits-- Current Billing Prior Billing Billed to Date --- -- -- Total Billings 0.00 5,000.00 5,000.00 Billing Limit 5,000.00 Amount Remaining 0.00 ' Total Project Billing Limits Current Billing Prior Billing Billed To Date Total Billings 8,860.77 130,727.69 139,588.46 Billing Limit 180,085.00 Remaining 40,496.54 Total Due This Invoice $8,860.77 ,,C)70212.2, t� "Satisfying Our Clients with Union Station,300 S.Meridian Street,Indianapolis,IN 46225 �� a Dedicated People Committed to Total Quality" I T 317.786.0461 • F 317.788.0957 • wwwchacompanles.com RECEIVED �, FEB 2016 , C4 CARMEL G ��� C 'ENGINEER ®w ENTERED a. VENDOR # Cagi1625 North Post Road Indianapolis, IN 46219 GL ACCT TED Bus.(317)895-2585 DOC # COnSUlting= Fax (317)895-2596 GL PERIOD____ CID# 50cx)q CHA Consulting,Inc. ' Invoice number 15208-08 Attn: Accounts Payable Date 01/15/2016 P.O.Box 5269 Albany, NY 12205 Project 15-208 Roudabout at 96th and Priority Way For Professional Services rendered after November 27,.2015 through December 31,2015 Reimbursable Support .Send Invoices via E Mail -invoices@chacompanies.com -CC:DHenkel@chacompanies.com Invoice summary Contract Percent Prior Total Current Description Amount Complete Billed Billed Billed Utility Coordination 24,650.00 99.91 19,116.02 24,626.79 5,510.77- Abstracting and Right-of-Way 26,125.00 0.00 0.00 0.00 0.00 Supplemental Topographic Survey 5,000.00 100.00 5,000.00 5,000.00 0.00 Total 55,775.00 53.12. 24,116.02 29,626.79 5,510.77 Utility Coordination Professional Fees Billed Hours Rate Amount Department Manager Jon E.Clodfelter Project Time 2.50 212.16 530.40 Senior Project Manager Scott G.Minnich Project Time 19.00 184.30 .3,501.70 Design Engineer Jonathan M.Korff Project Time IGO E IV IE 11.50 128.58 1,478.67 JAN 2 5 2016 Invoice total 5,510.77 Aging Summary By Invoice Number Invoice Date Outstanding Current Over 30 Over 60 Over 90 Over 120 15208-04 09/11/2015 1,183.33 1,183.33 15208-06 11/06/2015 3,676.32 3,676.32 15208-07 12/02/2015 6,628.34 6,628.34 .15208-08 01/15/2016 5,510.77 5,510.77 Total 16,998.76- 5,510.77 6,628.34 3,676.32 0.00 1,183.33 CHA Consulting,Inc. Invoice number 15208-08 Page 1 of 2 u CHA Consulting,Inc, Invoice number 15208-08 Project 15.208 Roudabout at 96th and Priority Way . Date 01/15/201.6 Approved by: f Jon E.Mdfalt�er Manager Bridge Department CHA Consulting,Inc. Invoice number 15208-08 Page 2 of 2' Project Status tk CONTACT: Jeremy Kashman,P.E.,City Engineer DATE: February 17,2016 CLIENT: City of Carmel PROJECT NO.: : 30004 PROJECT: 96th Street and Priority Way Roundabout(City Project#15-04) BY: Christopher J.Schultz,P.E. PAGES: 1 ofll DISTRIBUTION• NAME. COMPANY E-MAIL ADDRESS PHONE Jeremy Kashman City of Carmel ikashman(@carmlel.mn gov -317-571-2441- Tom 317=571-2441Tom Karis ; CHA tkaris(@chacompanies:com 317-78077255 I Dawn Replogle CHA dreplogle(@chac44ompanies.com 1317-78o-7133 Kevin Rearick CHA krearick(a)chacompanies.com .317-780-7141 David Henkel CHA dhenkelOchacompanies.com 317-780-7227 Chris Schultz CHA cschultzo6hacompanies.com 317-780-7252. Trevor Wieseke CHA twieseke(a)chacompanies.com 317-780-7205 Tim_Coomes . United Consulting timcOucindy.com 317-895-2585 Jon Korff United Consulting jonkRucindy.com 317-895-2585 PROGRESS SINCE LAST REPORT: 2/1/16—Utility work plan requests sent to all utilities. • 2/11/16—PFC Plans and meeting notice sent out for PFC meeting scheduled for 2/29/16 • 2/11/16 All Stage2 review comments from the City and INDOT addressed • 2/12/16—Final CE Submittal to INDOT for signatures ANTICIPATED WORK DURING NEXT MONTH: • INDOT to release final approved CE Document. • PFC Meeting scheduled for 2:OOPM on 2/29/16 at-the Carmel City Hall: + DPW Meeting scheduled for 3:00 PM-On 3/2/16,at DPW. • Once INDOT releases the final approved CE Document, and feedback has been received from all utilities on R/W requirements, CHA will establish-the final proposed_ R/W lines so United can update the R/W Engineering documents. ENVIRONMENTAL SCHEDULE: • 9/28/i5 CE suhmittal#1 to INDOT s 10/20./15 Review Complete by INDOT • 10/30/15 CE submittal#2 to INDOT 1.1/20/15 Review Complete by INDOT (Continued on Next Page) V:\Projects\IIN62\Transportation\30004 Carmel 96th St at Priority Way\00 Administration\10 Operations\10 Status Reports\30004 Status Report 2016.02.17.docx "Satisfying Our Clients with Union Station,300 S.Meridian Street, Indianapolis, IN 46225 Dedicated People Committed to Total Quality" T 317.786.0461 0 F 317.788.0957 9 www.chacompanies.com PROJECT STATUS 96th Street and Priority Way Roundabout February 17, 2016 Page 2 • 12/09/15 CE submittal#3 to INDOT �. . 12/29/15 Review Complete by INDOT • 1/07/16 Advertise for public involvement • 2/12/16 Final CE Submittal to INDOT for signatures • 2/26/16 Final INDOT Approved CE Document DESIGN SCHDULE: I • 9/28/15 Stage 2 Submittal to Camel • 10/8/15 Review Meeting held with Carmel/ CHA - • 11/12/15 Stage 2 Submittal to INDOT r 12/4/151 On-site Utility Meeting • 12/11/ig Stage 2 Review Complete by INDOT • 2/26/16 INDOT NTP for land acquisition(Approved CE) 2/29/1.6 PFC Meeting • 3/2/16 DPW Meeting • 3/7/1.6 Begin R/W Engineering Updates.(United Consulting) SCOPE OR BUDGET CHANGES: • 12/14%15 CHA submitted Supplemental Agreement No. 1 to Carmel for review and approval of the 2016 design effort. • 2/1o/16 CHA submitted signed Supplemental Agreement No. 1 to Carmel for approval at the Board Meeting. INFORMATION NEEDED FROM CLIENT/OTHERS: • Utilities—Need Utility R/W requirements to finalize proposed R/W. • City of Carmel—Need Inter-local Agency Agreement between Carmel,and Indianapolis for Right-of-Way Acquisition. Jeremy Kashman February 15,2016 City of Carmel Invoice No: 30004-10 Department of Engineering One Civic Square Carmel,IN 46032 Project 30004 96th Street at Priority Way W.Drive Roundabout Construction(City Project#15-04) CONTACT: DAVID HENKEL: (317)780-7227 Preliminary Engineering Services per the contract dated April 1,2015 Des No.1400937; Total Contract NTE$180,085; NTP dated April 1,2015 $124,310.00 Lump Sum $24,650.00 Hourly/NTE $31,125.00 UnitfNTE $180,085.00 Professional Services: January 1,2016 Through January 29,2016 Percent Previous Current Billing Phase/Task Fee Complete Fee Billed Fee Billed LUMP SUM Section 1 Traffic Data Collection 20,500.00 90.00% 18,450.00 0.00 Section 2 Environmental Document&Permitting 21,300.00 95.00% 20,235.00 0.00 Section 3 Public Involvement 13,400.00 25.00% 0.00 3,350.00 Section 4 Project Management&Roadway/Drainage Design 69,110.00 100.00% 69,110.00 0.00 (through Stage 2 Plans) Total Fee 124,310.00 107,795.00 3,350.00 Section 5: Utility Coordination (Hourly/NTE) Billing Limits Current Billing Prior Billing Billed to Date Total Billings 5,510.77 17,932.69 23,443.46 Billing Limit 24,650.00 Amount Remaining 1,206.54 Section 6: RW En-gineering (Unit/NTE) Billing Limits Current Billing Prior Billing Billed to Date Total Billings 0.00 0.00 0.00 Billing Limit 26,125.00 Amount Remaining 26,125.00 Section 7: Supplemental Tono Survey(HourIvMTE) Billing Limits Current Billing Prior Billing Billed to Date Total Billings 0.00 5,000.00 5,000.00 Billing Limit 5,000.00 Amount Remaining 0.00 Total Project Billing Limits Current Billing Prior Billing Billed To Date Total Billings 8,860.77 130,727.69 139,588.46 Billing Limit 180,085.00 Remaining 40,496.54 Total Due This Invoice $8,860.77 "Satisfying Our Clients with Union Station,300 S.Meridian Street,Indianapolis,IN 46225 Dedicated People Committed to Total Quality" I T 317.786.0461 o F 317.788.0957 o www.chacompanies.com c� aca)-c­i- ai TERED VENDOR# 1625 North Post Road GL ACCT- �TED Indianapolis, IN 46219 Bus.(317)895-2585 DOC #k Consulting= Fax (317)895-2596 GL.PERIOD -CO# CHA Consulting,Inc. Invoice number 15208-08 Attn: Accounts Payable ' Date 01/15/2016 P.O.Box 5269 Albany,NY 12205 Project 16.208 Roudabout at 96th and Priority /May For Professional Services rendered after November 27,2015 through December 31,2015 Reimbursable Support Send Invoices via E Mail -invoices@chacompanies.com CC:DHenkel@chacompanies.com Invoice Summary Contract Percent Prior Total Current Description Amount Complete Billed Billed Billed Utility Coordination 24,650.00 99.91 19,116.02 24,626.79 5,510.77 Abstracting and Right-of-Way 26,125.00 0.00 0.00 0.00 0.00 Supplemental Topographic Survey 5,000.00 100.00 5,000.00 5,000.00 0.00 Total 55,775.00 53.12 24,116.02 29,626.79 5,510.77 Utility Coordination Professional Fees Billed Hours Rate Amount Department Manager Jon E.Clodfelter Project Time 2.50 212.16 530.40 Senior Project Manager Scott G. Minnich Project Time 19.00 184.30 3,501.70 Design Enginesa Jonathan M.Korff Project Time 11.50 128.58 1,478.67 9 JAN 2 5 2096 Invoice total 5,510.77 Aging Summary Invoice Number Invoice Date Outstanding Current Over 30 Over 60 Over 90 Over 120 15208-04 09/11/2015 1,183.33 1,183.33 15208-06 11/06/2015 3,676.32 3,676.32 15208-07 12/02/2015 6,628.34 6,628.34 15208-08 01/15/2016 5,510.77 5,510.77 Total 16,998.76 5,510,77 6,628.34 3,676.32 0.00 1,183.33 CHA Consulting,Inc. Invoice number 15208-08 Page 1 of 2 • u CHA Consulting,Inc. Invoice number 15208-08 Project 15-208 Roudabout at 96th and Priority Way Date 01/15/2016 Approved by: Jon E.Cdfelter Manager Bridge Department CNA Consulting,Inc. Invoice number 15208-08 Page 2 of 2 Pro ect Status CONTACT: Jeremy Kashman,P.E.,City Engineer DATE: February 17, 2016 CLIENT: City of Carmel PROJECT NO.: 30004 PROJECT: 96th Street and Priority Way Roundabout(City Project#15-04) BY: Christopher J.Schultz,P.E. PAGES: 1 of 1 DISTRIBUTION: NAME COMPANY E-MAIL ADDRESS PHONE Jeremy Kashman City of Carmel jkashmanna carmel.in.gov 317-571-2441 Tom Karis CHA tkaris(@chacompanies.com 317-780-7255 Dawn Replogle CHA dreplogleochacompanies.com 317-780-7133 Kevin Rearick CHA krearickPchacompanies.com 317-780-7141 David Henkel CHA dhenkelOchacompanies.com 317-780-7227 Chris Schultz CHA cschultz(@chacompanies.com 317-780-7252 Trevor Wieseke CHA twiesekefthacompanies.com 317-78o-7205 Tim Coomes United Consulting timcOucindy.com 317-895-2585 Jon Korff United Consulting jonk(a)ucindy.com 317-895-2585 PROGRESS SINCE LAST REPORT: • 2/1/16—Utility work plan requests sent to all utilities • 2/11/16—PFC Plans and meeting notice sent out for PFC meeting scheduled for 2/29/16 0 2/11/16—All Stage 2 review comments from the City and INDOT addressed • 2/12/16—Final CE Submittal to INDOT for signatures ANTICIPATED WORK DURING NEXT MONTH: INDOT to release final approved CE Document. • PFC Meeting scheduled for 2:ooPM on 2/29/16 at the Carmel City Hall. 0 DPW Meeting scheduled for 3:00 PM on 3/2/16 at DPW. • Once INDOT releases the final approved CE Document,and feedback has been received from all utilities on R/W requirements, CHA will establish the final proposed R/W lines so United can update the R/W Engineering documents. ENVIRONMENTAL SCHEDULE: 0 9/28/15 CE submittal#1 to INDOT 0 10/20/15 Review Complete by INDOT 0 10/30/15 CE submittal#2 to INDOT 0 11/20/15 Review Complete by INDOT (Continued on Next Page) V:\ProjectsVIN62\Transportation\30004 Cannel 96th St at PriorityWay\00 Administration\10 Operations\10 Status Reports\30004 Status Report 2016.02.17.docx "Satisfying Our Clients with Union Station,300 S.Meridian Street, Indianapolis,IN 46225 Dedicated People Committed to Total Quality" I T 317.786.0461 9 F 317.788.0957 a wwwchacompanies.com PROJECT STATUS 96th Street and Priority Way Roundabout February 17, 2016 Page 2 0 12/09/15 CE submittal#3 to INDOT 0 12/29/15 Review Complete by INDOT 0 1/07/16 Advertise for public involvement 0 2/12/16 Final CE Submittal to INDOT for signatures • 2/26/16 Final INDOT Approved CE Document DESIGN SCHEDULE: 0 9/28/15 Stage 2 Submittal to Carmel 0 10/8/15 Review Meeting held with Carmel/CHA e 11/12/15 Stage 2 Submittal to INDOT 0 12/4/15 On-site Utility Meeting 0 12/11/15 Stage 2 Review Complete by INDOT • 2/26/16 INDOT NTP for land acquisition(Approved CE) • 2/29/16 PFC Meeting • 3/2/16 DPW Meeting • 3/7/16 Begin R/W Engineering Updates(United Consulting) SCOPE OR BUDGET CHANGES: • 12/14/15 CHA submitted Supplemental Agreement No. 1 to Carmel for review and approval of the 2016 design effort. • 2/1o/16 CHA submitted signed Supplemental Agreement No. 1 to Carmel for approval at the Board Meeting. INFORMATION NEEDED FROM CLIENT/OTHERS: • Utilities—Need Utility R/W requirements to finalize proposed R/W. • City of Carmel—Need Inter-local Agency Agreement between Carmel and Indianapolis for Right-of-Way Acquisition. Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Date Invoice# Description Amount Dept. Fund# (or note attached invoice(s)or bill(s)) 02/15/16 30004-10 96th and Priority Way RABI $8,860.77 2200 I 202 1 hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ' 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 C H A CONSULTING 300 SOUTH MERIDIAN IN SUM OF$ UNION STATION INDIANAPOLIS, IN 46225 $8,860.77 ON ACCOUNT OF APPROPRIATION FOR Engineering PO#/Dept. INVOICE NO. ACCT#/Fund AMOUNT Board Members 32640 I 30004-10 I 43-401.00 I $8,860.77 1 hereby certify that the attached invoice(s), or 2200 Encumbered 202 bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Tuesday, February 23, 2016 Cost distribution ledger classification if claim paid motor vehicle highway fund