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Home My WebLink About257056 04/05/16 CITY OF CARMEL, INDIANA VENDOR: 359294 ONE CIVIC SQUARE MID AMERICA BEVERAGE INC CHECK AMOUNT: $*******341.10* CARMEL, INDIANA 46032 PO BOX 2856 CHECK NUMBER: 257056 KOKOMO IN 46904-2856 CHECK DATE: 04/05/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1207 4239040 4/5/16 341.10 FOOD & BEVERAGES VOUCHER NO. WARRANT NO. MID AMERICA BEVERAGE INC ALLOWED 20 PO BOX 2856 IN SUM OF$ KOKOMO, IN 46904-2856 $341.10 ON ACCOUNT OF APPROPRIATION FOR Brookshire Golf Course PO#/Dept. INVOICE NO. ACCT#/Fund AMOUNT Board Members 643090 I 42-390.40 I $341.10 1 hereby certify that the attached invoice(s), or 1207 101 bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Thursday, April 07, 2016 Cost distribution ledger classification if claim paid motor vehicle highway fund rescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL m invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by Thom, rates per day, number of hours, rate per hour, number of units, price per unit,etc. Payee Purchase Order No. Terms Date Due nvoice Date Invoice# Description Amount Dept. Fund# (or note attached invoice(s)or bill(s)) 04/07/16 I 643090 I BeerI $341.10 1207 101 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer MI1{MERICA . . . . . INVOICE BEVERAGE CITY OF CARMEL INC, d Iia BROO KSH I RE GOLF CLUB 12120 BROOKSHIRE PARk.W,iY 2755 Commerce Dr. CARAMEL IN 46032 P.O. Box 2856 Kokomo, IN469042856 765-459--3117 RR2903542 EXP. 07/13/16 800-382-0675 Fax: 765-457-7967 BEER W3409212 INVOICE DATE INVOfCE NUMBER SALESMAN NUMBERCUSTOMER NUMBER ROUTE 04/07/16 643090 Toni/ Cable 8 800 1' •. " ' • •• AMOUNT BASE September 28, 2015 PROMO #0416 WINE_ W3428370 109 4 'J Biid 24 Lse Can 18.60 74 .41:) 209 6'' Bud Lt 24 Lse Can 18.60 111 .60 909 2 -' Mich Ultra 24 Lse Can 20.90 41 .80 1537 2 Stella 2/10 Pack 14.9 oz 30.30 60.60 7025 2Goose 312 2/12 Can 26.35 52.70 Cases 16 TOTAL SALE ti,41 . 10 10303 EMPTY AB 1/6 30.00 T 10304 EMPTY AB 1/2 30.00 H 10405 EMPTY AB 1/4 30.00 A 10301 EMPTY CROWN 1/4 BBL 30.00 H 9230 PUMP DEPOSIT 9270 IMPORT PUMP DEPOSIT K 341 . 1':) TOTALRETURNS - . Y CREDITS -2 ❑ Cash 0EFT El Escrow . G'� Check Number �J U VOUCHER NO. WARRANT NO. ALLOWED 20 I�t�, �w.es�Cq �C.�• _ ' . IN SUM OF$ ON ACCOUNT OF APPROPRIATION FOR Board Members Po#or NVOICE NO. ACCT#!TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), �tio `t 5 L 'kVA0%kO 3'A1 (> or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 4• ture Cost distribution ledger classification if Title claim paid motor vehicle highway fund Prescribed by State.Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee �Qv, Purchase Order No. Terms leo V%PAO �� Date Due Invoice Invoice Description Amount Date Number (or note attached irivoice(s) or bill(s)) Total � hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6.- , 20 -11-10-1.6., 20 Clerk-Treasurer Harvey, Linda J. From: Lister, Pamela L Sent: Tuesday,April 05, 2016 9:41 AM To: Harvey, Linda J. Subject: RE: Beer Checks Yes with a signed voucher From: Harvey, Linda J. Sent: Monday, April.04, 2016-3:16 PM. To: Lister, Pamela L . Subject: RE: Beer Checks You probably then give it to AP, correct? I don't believe in assuming anything: O: Best Regards; Linda J. Harvey, CPA Chief Deputy Clerk-Treasurer of Operations- -Office of Christine Pauley; Clerk-Treasurer . One Civic Square, 3'd Fl.,.Carmel, IN 46032 317=571-2628 Direct, 317-571-2:410 Fax From: Lister,,Pamela L Sent: Monday,April 04, 2016 11:08:AM To: Harvey; Linda J. Subject: RE: Beer Checks Quote by phone. I get the invoice when they-deliver. . - From: Harvey, Linda J. Sent Monday,April 04; 2016 11:077 AM To: Lister, Pamela L; Jackson, Joseph L; Brown, Patricia L. Subject: RE: Beer Checks Pam, do these vendors just give you a quote.by phone or any supporting documentation that we Gari use for these payments? Best Regards; Linda J. Harvey, CPA.::: Chief Deputy Clerk=Treasurer of Operations Office of Christine Pauley, Clerk-Treasurer One Civic Square,3 rd.Fl., Carmel, IN 46032 317-571=2628 Direct 317=571-2410 Fax From: Lister; Pamela L Sent: Monday, April 04, 2016 9:27 AM To: Harvey, Linda J. Subject: Beer Checks Mid America$341.10 Monarch$348.45 Bier.Brewery$248.00 Need these Wednesday for early morning delivery Thursday. Thanks Pam Lister - Office Administrator Brookshire Golf Course 12120 Brookshire Parkway Carmel, IN 46033 317-846-7422 plister@carmel.in.gov z Harvey, Linda I From: Higgins,:Bob Sent: - =Friday,April 01, 2016 1:53 PM To: Harvey, Linda J. Cc: Pauley;Christine Subject: Re: Mock Beer order totals I will make sure it lasts past the 11 th if that works. Thanks Bob . Sent from.my Verizon Wireless.4G LTE DROID "Harvey, Linda J." <lharvey_@carmel.in.gov>wrote:. We have a special City Council Meeting on the:1 I"',which:is too late for you. Let me know your beer-order amount,and we will cut,a check like prior administration did in the past. However, going forward we will have a better solution in place. We are authorized to make:payments:in emergency situations prior:to City Council approval. I deem this situation of running out of.product for a business the City runs as an emergency and willapprove the processing of this check. How long will this order last,you? Best Regar s; Linda J..Harvey, CPA Chief Deputy Clerk-Treasurer of Operations:. Office of Christine Pauley; Clerk-Treasurer One Civic Square, 3rd Fl., Cannel, IN 46032 317-571-2628 Direct 317-571-2410 Fax From: Higgins, Bob Sent: Friday, April 01, 2016 8:08 AM To: Harvey; Linda J. Subject: FW: Mock Beer order totals Linda, it looks like we may not make it with respect to:beer orders. Good weather has increased play,which is good. I have included a mock order from Kathy in the snack bar..We usually order on:Monday for late week delivery. d:o not think:we can make it a couple:of weeks and would.like to order next week, how wouldyou like to: go about this? an s... . . . Bob From: Vasil; Kathy M Sent:-Thursday, March:31, 2016 2:19 PM To: Higgins, Bob. Subject: Mock Beer order totals Bob; ... 1. I contacted our beer distributors to get a Mock Beer order total. Mid-American Mock order Case/cans 6 Bud Light 4 Bud 2 312 2 Mic Ultra 2 Stella Total: $341.10 Monarch Mock order Case/cans 8 Coors Light 6 Miller Lite 1 Blue Moon 1 Heineken 2 Fat Tire Keg 1/6 size 1 Sam Adams Lager Total: $485.80 Let me know if you have any questions. Kathy V 2