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Home My WebLink About257057 04/05/16 �� CITY OF CARMEL, INDIANA VENDOR: 359290 •' ONE CIVIC SQUARE MONARCH BEVERAGE CO INC CHECK AMOUNT: $*****"348.45• ?� CARMEL, INDIANA 46032 3737 WALDEMERE AVE CHECK NUMBER: 257057 9aiiTON. ` INDIANAPOLIS IN 46241 CHECK DATE: 04/05/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1207 4239040 4/5/16 348.45 FOOD & BEVERAGES VOUCHER NO. WARRANT NO. tt ALLOWED 20 IN SUM OF $ of� N4 ON ACCOUNT OF APPROPRIATION FOR. Board Members PO#or DEPT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 �Sigr} t ?�1 /Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Forth No.201(Rev.1995) 0 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of uhits, price per unit, etc. Payee N'�o 1AOS Purchase Order No. Terms �'�•�1,� \�'� ��ti�\ Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Total \� •�5 I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. , 20- Clerk-Treasurer 20Clerk-Treasurer Harvey, Linda I From: Lister, Pamela L Sent: Tuesday,April 05,2016 9:41 AM To: Harvey, Linda I Subject: RE: Beer Checks Yes with a signed voucher From: Harvey, Linda J. Sent: Monday, April 04, 2016 3:16 PM To: Lister, Pamela L Subject: RE: Beer Checks You probably then give it to AP, correct? I don't believe in assuming anything. O Best Regards, Linda I Harvey, CPA Chief Deputy Clerk-Treasurer of Operations Office of Christine Pauley, Clerk-Treasurer One Civic Square, Yd Fl., Carmel, IN 46032 317-571-2628 Direct 317-571-2410 Fax From: Lister, Pamela L Sent: Monday,April 04, 2016 11:08 AM To: Harvey, Linda J. Subject: RE: Beer Checks Quote by phone. I get the invoice when they deliver. From: Harvey, Linda J. Sent: Monday, April 04, 2016 11:07 AM To: Lister, Pamela L; Jackson, Joseph L; Brown, Patricia L. Subject: RE: Beer Checks Pam, do these vendors just give you a quote by phone or any supporting documentation that we can use for these payments? Best Regards, Linda I Harvey, CPA Chief Deputy Clerk-Treasurer of Operations Office of Christine Pauley, Clerk-Treasurer One Civic Square, 3rd FI., Carmel., IN 46032 317-571-2628 Direct 317-571-2410 Fax From: Lister, Pamela L Sent: Monday, April 04, 2016 9:27 AM 1 To: Harvey, Linda J. Subject: Beer Checks Mid America$341.10 Monarch$348.45 Bier Brewery$248.00 Need these Wednesday for early morning delivery Thursday. Thanks Pam Lister Office Administrator Brookshire Golf Course 12120 Brookshire Parkway Carmel, IN 46033 317-846-7422 plister@carmel.in.gov z Harvey, Linda J. From: Higgins, Bob Sent: Friday,April 01, 20161:53 PM To: Harvey, Linda J. Cc: Pauley, Christine Subject: Re: Mock Beer order totals I will make sure it lasts past the 11th if that works. Thanks Bob Sent from my Verizon Wireless 4G LTE DROID "Harvey, Linda J." <lharvey_@carmel.in.gov>wrote: We have a special City Council Meeting on the 11th,which is too late for you. Let me know your beer order amount, and we will cut a check like prior.administration did in the past. However, going forward we will have a better solution in place. We are authorized to make payments in emergency situations prior to City Council approval. I deem this situation of running out of product for a business the City runs as an emergency and will approve the processing of this check. How long will this order last you? Best Regards, Linda J. Harvey, CPA Chief Deputy Clerk-Treasurer of Operations Office of Christine Pauley, Clerk-Treasurer One Civic Square, 3`1 Fl., Carmel, IN 46032 317-571-2628 Direct 317-571-2410 Fax From: Higgins, Bob Sent: Friday, April 01, 2016 8:08 AM To: Harvey, Linda J. Subject: FW: Mock Beer order totals Linda, it looks like we may not make it with respect to beer orders. Good weather has increased play,which is good. I have included a mock order from Kathy in the snack bar. We usually order on Monday for late week delivery. I do not think we can make it a couple of weeks and would like to order next week, how would you like to go about this? Thanks Bob From: Vasil, Kathy M Sent:Thursday, March 31, 2016 2:19 PM To: Higgins, Bob Subject: Mock Beer order totals Bob, 1 I contacted our beer distributors to get a Mock Beer order total. Mid-American Mock order Case/cans 6 Bud Light 4 Bud 2 312 2 Mic Ultra 2 Stella Total: $341.10 Monarch Mock order Case/cans 8 Coors Light 6 Miller Lite 1 Blue Moon 1 Heineken 2 Fat Tire Keg 1/6 size 1 Sam Adams Lager Total: $485.80 Let me know if you have any questions. Kathy V 2