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Home My WebLink About257103 04/05/16 +q CITY OF CARMEL, INDIANA VENDOR: 368938 s® i ONE CIVIC SQUARE C H A CONSULTING CHECK AMOUNT: $****27,220.00* CARMEL, INDIANA 46032 300 SOUTH MERIDIAN CHECK NUMBER: 257103 9M«oN UNION STATION CHECK DATE: 04/05/16 INDIANAPOLIS IN 46225 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 202 R4340100 32640 30004-11 27,220.00 96TH PRIORITY WAY RAB Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Date Invoice# Description Amount Dept. Fund# (or note attached invoice(s)or bill(s)) 03/11/16 I 30004-11 I 96th and Priority Way RAB I $27,220.00 2200 202 1 hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. C H A CONSULTING ALLOWED 20 300 SOUTH MERIDIAN IN SUM OF$ UNION STATION INDIANAPOLIS, IN 46225 $27,220.00 ON ACCOUNT OF APPROPRIATION FOR En-gineering PO#/Dept. INVOICE NO. ACCT#/Fund AMOUNT Board Member: 32640 I 30004-11 I 43-401.00 I $27,220.00 1 hereby certify that the attached invoice(s), or 2200 Encumbered 202 bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and _received except Friday, April 01, 2016 Cost distribution ledger classification if claim paid motor vehicle highway fund CJAA7-� Pp_ 3240 2�'L - 24'3 L-�O 1 00 Skip Tennancour March 11,2016 Land Acquisition Manager Invoice No: 30004-11 American Structurepoint 8425,Wicklow Way Brownsburg,IN 46112 Project 30004 96th Street at,Priority Way W.Drive Roundabout Construction(City Project#15-04) CONTACT:; DAVID.HENKEL: (317)780;7227 I Preliminary Engineering Services per the contract dated April 1,2015 Des No:1400937; Total Contract NTE$180,085; NTP dated April 1,2615 Supplemental Agreement No.1 dated February 17,2016 NTE$116;340;Total Contract NTE$296,425; ,NTP dated February 18,2016 $203,400.00 Lump Sum $66,900,00 Hourly/NTE $26;125.00 Unit(NTE $296,425.00 Professional Services: January 30,2016 Through February 26,2016 Percent Previous Current Billing Phase/task Fee Complete Fee Billed Fee Bi.lied LUMP SUM Section 1 Traffic Data Collection 20,500.00 90.00% 18,450.00 0.00 Section 2 Environmental Document&Permitting 21,300.00_ 95.00% 20,235.00 0.00 Section 3 Public Involvement 13,400.00 25.00% 3,350.00 0.00 Section 4 Project Management&Roadway/Drainage Design 148,200.00 65.00% 69,110.00 27,220.00 (through Final Tracings) Total Fee 203,400.00 111,145.00 27,220.00 Section 5: Utility Coordination (Hourly/NTE) Billing Limits Current Billing Prior Billing Billed to Date Total Billings 0.00 23,443:46 23,443.46 Billing Limit 49,300.00 Amount Remaining 25;856.54 Section 6: RW Engineering. (Unit/NTE) Billing Limits Current Billing Prior Billing Billed to Date Total Billings 0.00 0.00 Billing Limit 26,125.00 Amount Remaining 26,125.00 Section 7: Supplemental Toad Survey(Hourly/NTE) Billing Limits Current Billing Prior Billing Billed to Date Total Billings 0.00 5,000.00 5,000.00 Billing Limit 5,000.00 Amount Remaining 0.00 Section 8: Bidding and Construction Phase Svcs(Hourly/NTE) Billing Limits Current Billing Prior Billing Billed to Date Total Billings 0.00 5,000.00 5,000.00 Billing Limit 12,600.00 Amount Remaining 7,600.00 Total Project Billing Limits Current Billing Prior Billing Billed To Date Total Billings 27,220.00 139,588.46 166,608.46 Billing Limit 296,425.00 Remaining 129,616.54 Total Due This Invoice $27,220.00 "Satisfying Our Clients-with Union Station,300'S..Merldian Street,Indianapolis,IN 46225 Dedicated People Committed to Total Quality" I T 317.786.0461 • F 317.788.0957• www.chacompantes.com Project C+lAr Status CONTACT: Jeremy Kashman,P.E.,City Engineer DATE: March 14,2016 CLIENT: City of Carmel PROJECT NO.: 30004- PROJECT: 0004_ PROJECT: 96th Street and Priority Way Roundabout(City Project#15 04) $Y: Christopher J.Schultz,P.E. PAGES-' 1 of 1 I DISTRIBUTION: NAME COMPANY �E-MAIL ADDRESS PHONE Jeremy Kashman City of Carmel jkashman(@carmel.in.gov 317-571-2441 Chris Ogg City of Carmel ;coggpearmel.in gov 317-571-2441 Tom Karis CHA tkaris(@chacompanies.com 317=780-7255 Dawn Replogle CHA dreploWePchacompanies.com 317-780-7133 Kevin-Rearick CHA krearickna'chacompanies.com 317-780-7141 David Henkel CHA dhenkelachacomnanies.com 317-780-722 Chris Schultz CHA cschultz(@chacompanies.com 317-780-7252 Trevor Wieseke CHA twieseke0chacomnanies.com 317-780-7205 Tim Coomes United Consulting timcOucindy.com 317-895-2585 Jon Korff 'United Consulting jonkoucindy com 317-895-2585 PROGRESS SINCE LAST REPORT: • 2/29/16—PFC Meeting(See attached minutes) • 3/2/16—DPW-Meeting(See attached minutes) • 3/8/16—Approved CE Document Signed(Environmental process complete) ANTICIPATED WORK DURING NEXT MONTH: • Initiate inter-local agreement process with DPW. • United to begin updating the.R/W Engineering documents. • United to begin Title/Encumbrance.Reports. • Land.Acquisition Services by Carmel. ENVIRONMENTAL SCHEDULE: • 9/28/15 CE submittal#1 to INDOT • 10/2o/15 Review Complete by INDOT 0 10/30/15 CE submittal#2 to INDOT 0 11/20/15 Review Complefe by INDOT 0 12/09/15 CE submittal n3 to INDOT (Continued.on Next Page) V:1ProjectsMIN621Transpo6666130004 Carmel,96th St at Priority Way100 Adr inistrationllb operations110 Status Reparis130004 Status Report 2016.03.14.dogx "Satisfying Our Clients with Union Station,300 S.Meridian Street,Indianapolis,IN 46225 Dedicated People Committedto total Quality" T 317.786.0461 • F 317.788.0957 9 www chacompanies.com PROJECT STATUS 96th Street and Priority Way Roundabout March 14, 2016 Page 2 • 12/29/15 Review Complete by INDOT • 1/07/i6 Advertise for public involvement 2/12/16 Final CE Submittal to INDOT for signatures a 3/8/16 Final INDOT Approved CE Document DESIGN SCHEDULE: !' • 9/28/15 Stage 2'Submittal to Carmel ' e 10/8/15 RevietvlNleeting held with Carmel/CHA I • 11/12/15 Stage 2Submittal to INDOT • 12/4/15 On-siteUtility Meeting a 12/11/15 Stage 2 Review Complete by INDOT • 2/29/16 PFC Meeting • 3/2/16 DPW Meeting • 3/8/16 INDOT NTP for land acquisition(Approved CE) • 3/18/16 Begin R/W Engineering Updates(United Consulting) SCOPE OR BUDGET CHANGES: • 2/24/16 NTP received for Supplemental Agreement No.1 by Carmel for.2016 design effort. INFORMATION NEEDED FROM CLIENT/OTHERS: • Utilities—Need Utility R/W requirements to finalize proposed R/W. • City of Carmel—Need Inter-local Agency Agreement between Carmel and Indianapolis for Right-of-Way Acquisition. Minutes Meeting PROJECT: ge Street and Priority Way DATE: February 29, 2016 at 2:00 PM_ RE: Preliminary Field Check Meeting � 1, BY: Christopher J.Schultz, P.F. j 1 j ATTENDEES: NAME COMPANY E-MAIL ADDRESS !PHONE Jeremy Kashman City of Carmel ikashman@carmel.in.eov 317-571-2441 Tiffany Boone City of Carmel tboone@carmel.in.kov 317-571-2441 Keith Myers INDOT kwmyers@indot.in.eov 765-744-5790 Scott Sipes INDOT ssipes@indot.in.eov 317-467-3420 Jennifer Beck INDOT ibeck@indot.in.eov 317-232-0911 Chris Schultz CHA cschultz@chacompanies.com 317-780-7252 Samantha De Sollar CHA sdesollar@chacompanies.com 317-780-7178 Melanie Stanage CHA mstanage@chacompanies.com 317-780-7248 Jon Korff United Consulting ionk@ucindy.com 317=895-2585 Scott Minnich United Consulting scottm@ucindv.com 317=895-2585 Brian Harger Vectren bharser@vectren.com 317-776-55"70 Shawn Williams Vectren sawilliams@vectren.com 317-776-5570 Jim Duvall IPL Jim.duvall@aes:eom 317=261-5203 Rich Miller Citizens Energy rmiller@citiiensenere?ygroup.com 317-927-4684 Scott Ritter Citizens Energy sritter@citizensenergvgrouD.com 317-965-2166 Ryan Hartman Clay Township ryan.hartman@ctrwd.ore 317-844-9200 Tom Spencer Comcast tspencer@telecompiacement.com 317-752-9426 This meeting was a preliminary field check meeting. 1. Sign in and Introductions. 2. Project Overview a. Chris gave,an overview of the proposed project. It consists of a dual lane roundabout with a 10 ft.. path and a 5'grass buffer. b. August 9,2017-is.the letting date for this project. c. R/W and Utilities need to be clear by March,2017 V:1ProiectsUIN621Transportahon130004.Cannel 96th Stat Priority Way100 Administraff . 0 Prajectl04 MeeUngs%2018.,.29 PFC MeetinglPFC,Meeting 1400937 Minutes:docx "5atisf ing_Our Clients with Union Station,300-S:Meridian Street,Indianapolis,IN 46225 Dedicated People Committed:to Total Quality" ( T317.786.0461 • F 317.788.0957 9 wwwchacompanies.com MEETING MINUTES 96th Street and Priority Way February 29,2o16 Page.2 3. Utility Discussion a. IPL discussed their existing transmission line running along the north side of 96th street. One of the existing poles is in conflict with the northern portion of the proposed roundabout. They anticipate removing this existing pole and spanning this proposed roadway bump out. 'They are tentatively planning on this work for Fall 2016 and estimating 2 months of work. Thecommented on previous conflicts with proposed 40' tall light poles. The light pole design height has been lowered to use the City's,,standard 31.5' tall light poles to avoid the conflict with the transmission fine. I b. 'Fibertech (not present) — United commented that Fibertech currently attaches to IPL poles and will.reattach to thenew poles. c. AT&T LS (not present)—United commented that AT&T LS currently attaches to IPL poles and will reattach to the new poles. d. Comcast stated that they currently run primarily underground, although there may be fiber on existing poles. They are attempting to avoid boring 96th Street-and are waiting on a redesign plan. Ideally, they Would like to run approximately 5 ft. deep underneath the proposed path on the north side. Comcast mentioned the possibility of doing a joint trench underneath the path. °e. Level 3—not present. f. AT&T currently has a vault located on the southwest side of the proposed roundabout that they would like to keep and adjust to grade. g. Brighthouse (not present)—United commented that Brighthouse has an existing line running along the east side of Priority Way.They plan to bend along with proposed roadway and stay within R/W. h. Zayo(not present)—United indicated that Zayo is located within the AT&T duct bank. i. Vectren, currently has a 4" plastic main along the north side of 96th Street. They are attempting to possibly relocate further north out of the project limits(behind the businesses) and anticipate having a work plan by the end of March. j. Citizens Gas has an 8" main along the south side of 96th Street and.. need to stay in this location.They have a 4" main along the west side of Priority Way and plan to shift and stay within proposed R/W.The building in the southwest corner of the roundabout is serviced by the 4" line along Priority Way and they will need to keep this building in service. United is designing the relocation, which is anticipated to be placed just inside the proposed south R/W line. k. Carmel Water(not present) United commented that Carmel Water has a line on the north side of 96th Street that feeds the yellow hydrants only.The existing crossing on the east end ofthe project is to be capped and.removed.There are no conflicts with the current proposed project, but there may be a conflict with the relocated IPL light poles depending on their final location. I. Citizens Water has an existing 12"water main running along the south side of 96`h Street and the west side of Priority Way.They commented that the line on the south side of 96th Street conflicts with the proposed storm inlets and will need to be shifted north. The line along Priority Way also has,a conflict with storm structure 217.Test hole results will be sent over to further coordinate on these conflicts.The hydrant on the northwest side of 96th Street will be removed. MEETING MINUTES Wh Street and Priority Way February 29,2016 Page g m. Clay Township Sewer has an existing 16" force main underneath the existing westbound lanes of 9611 Street. This is not currently in conflict with any other utilities, but will need to maintain the minimum 10 ft. horizontal separation from other relocated lines. .n. United commented that Windstream may have a line on the existing IPL poles, and will investigate further. io. The Park Owners Association for the Precedent commented that there would be conflict with existing private light poles and private irrigation systems for the buildings on the south side of 96th Street. They also stated that there is a monument in the Southwest corner of the ' project that will be impacted by construction.1 ip. Jeremy commented! n the possibility of adding a north leg to theroundabout in the future and the need to consider putting utilities deep enough to accommodate this roadway. 4. Maintenance of Traffic ,a. Chris gave an overview of the plan to maintain one lane of traffic in each direction for MOT to simplify and expedite construction: b. Chris commented on the requirement to maintain,driveway access.from Priority Way to the building in the southwest corner of the roundabout during construction. c. There was some discussion on the impacts of other projects in the area on the MOT traffic flow, including Delegate's Row roundabout and the Keystone intersection. Jeremy commented on the possibility of coordinating with the City of Indianapolis on signal timing along River Road to help-alleviate some congestion. d. The Park Owners Association for the Precedent expressed concern with maintaining a bank drive through lane in the southeast bank parking lot. Jeremy assured that this would be possible and that there was only some temporary work in the area to reconstruct curb for the parking lot, S. Additional Project Discussion a. Right of Way—Chris mentioned that R/W will be acquired from 4 parcels and temporary R/W will be acquired from S parcels. b. The multiuse path was discussed and Jeremy commented that redevelopment along the 96th Street corridor is now requiring a path to be constructed. The gaps will be filled in as those projects happen. .c. The trail on the southeast side of the roundabout is not proposed to be constructed with this project, but there is R/W available for a path in the future. d. INDOT asked that consideration be given to the crosswalk locations based on the volume of traffic on 961h Street. Jeremy mentioned that they,should remain in the current location to be consistent with-other roundabouts within the City. There is a 6' refuge island where pedestrian can cross one direction of traffic before continuing to cross the opposing lanes. Attachments: • Sign-in Sheet • Project Exhibit These minutes represent our interpretation of all items discussed. Please provide a notice of any discrepancies to the issuer of these minutes within seven days to amend the record. PFC Meeting Sign-in Sheet ` 96th Street at Priority Way — Carmel, IN 2:00 PM - Monday, February 29, 2016 ._ - Initial Name Company Phone Email Address Brian Hanger Vectren 317-776-5570 Uharger cwt vectren.com Cassandra;Hudson INDOT Greenfield,Program Dir. 317-467-3413 chudsonlnindot.in.gov GS Chris Schultz CHA Consulting, Inc., Project Mgr 317-780-7252 cschultz a.chacompanies.com Dan Jones Zayo Broadband 317-508-2807 dan.jones e,zayo.com Dave Henkel CHA Consulting, Inc.,VP 317-780-7227 dhenkel�t,ch� acompanies.com Dewayne Hamilton Level 3 317-916-2708 reloOwlevel1com Don Ballard INDOT Greenfield, R/W Manager 317-233-2055 doballard@-indot.in.gov Jake Greenwald ATT 317-690-1991 jg0936@att.com Jennifer;BeckINDOT Greenfield, Project Mgr. 317-232-0911 jbeck_r indor.in.goy lvV, Jeremy Kas a:nj City of Carmel, City Engineer 317=571-2441 jkashman cr,carmel.in.gov Alft Jim Duvall IPL 317-261-5203 jim.duval1 a,aes.com Jim.Kellam Zayo Broadband 317-524-5712 jim.kellain etlzavo.com Joe Burton Brighthouse 317-339-9075 joe.burtonQmvbrighthouse com Jon Korff United Consulting, Utility Coord. 317-895-2585 IonK@ucindy.com Larry Jones City of Indianapolis, Dep. Dir. Engr 317-327-8425 larrv_jone,-,Qindv gov (N � Melanie Stanage CHA Consulting, Inc., Project Engr. 317-780-7248 mstanage a chacompanies com Page I Initial Name Company Phone Email Address Michelle Loveall INDOT Greenfield, RR Coord. 317-467-3438 m I o v e a dot.in.gov Mille Hoy INDOT Greenfield, Utilities Engr. 317-234-5605 mhoy@.indot.ja.gov dot.in.gov Rhonda!Williams IPL 317-261-5203 rhonda.williams@-,Les.com & Rich Miller Citizens Energy 317-927-4684 rmiller@cidzensenergygroup.com Ryan Hartman Clay Township 317-844-9200 aran.hartmannctitivd.org 5-5Q Samantha DeSollar CHA Consulting,Inc., Project Engr 317-780-7178 sdesollarnchacompanies.com Gj(gvA Scott Minnich United Consulting, Utility'Coord. 317-895-2585 ScottMQucindy.com Scott Ritter Citizens Energy 317-965-2166 Sritter@citizensenergygroup.com Scott.Sipes INDOT Greenfield,Area Engineer 317-467-3420 ssipes@indot.in.gov Shawn Williams Vectren 317-776-5570 sawilliams@,vectren.com Steve Cook City of Carmel Water 317-733-2855 scookc.carmeldn.gov Steve Garner ATT& Fibertech 317-690-1991 garnerslg a.aol.com Susan Harrington . INDOT Greenfield,.Env. Mgr 317-232-0680 shari-ington a,indot.in.gov Tim.Boykin Level 3 317-916-2708 tinz:bo;rkin a,level3.com Tom Spencer Comcast 317-752-9426 tspenceratelecolnplacement com c/r P4 Zd r"ZgY—L79 6 �C lam' c,�s raJ'a f. i,n, v✓ u _t'';:1'e')Rj (',I h.j �i/ i.. `+.!' i i(;'.� J I (-2'��1 +bCO)"c"" C'Gll';.'i,%-i Page a. I Mp 96TH STREET 'c t u 4 ~ I of t for In 40 tir., sa M �sm, lob P • :.: 4 " OPTION IA - ROUNDABOUT OFFSET SOUTH 50 25 0 10, -A Minutes CAik Meeting PROJECT: 96th Street Improvements by the City of Carmel DATE: March-2,2016 at 3:00 PM RE: Coordination Meeting with',City of Indianapolis; Department of Public Works-({DPW) BY: Christopher J.Schultz,P.E.. I f , ATTENDEES: {{i NAME COMPANY E-MAIL ADDRESS PHONE Jeremy Kashman City of Carmel ikashman@carmel!in.eov 317=571-2441 Chris Schultz CHA cschultz@chacompanies.com 317480-7252 Dave Henkel CHA dhenkel@chacompanies.com 317-780-7227 Larry Jones City of Indianapolis larry.iones@indy.eov 317-327-8425 Melody Park City of Indianapolis melody:park@indy.gov 317-327-8425 Nathan Sheets City of Indianapolis nathan.sheets@indy.gov 317.=327-8425 This meeting was a coordination meeting held at the City of Indianapolis, Department of Public Works(DPW)to discuss the 961h Street projects by the City of Carmel. 1. Chris and Jeremy'explained the projects programmed for 96th Street: a. 96th St and Priority Way b. 961h St and Keystone Pkwy c. 96th St corridor roundabouts: I. Delegates Row ii. Randall Dr-(at H.H. Gregg) iii. Gray Rd iv. Hazel Dell Pkwy 2. 96th'St&Priority Way: CMAQ funding with Letting in.August,2017. 3, 961h 5t.&Keystone Pkwy: CMAQ/STP funding with Letting in Spring 2017,and constructioncomplete by 2018. 4. .96 1h St&Delegates Row: Local bond with Letting in Spring 2017. 5. Randall Dr at H.H. Gregg: Local ,bond, but may not be constructed if the traffic. signal is not warranted. (Continued on next page) v:lProjectsUIN621Transportati6ni90004 Carmel 96th St at PriorityWay\00 Administrationl20.Project104 Meetings\2016.03.02 DPW Meebng\DPW Meeting Minutes.docz "Satisfying Our Clients with Union Station,300 S.MeridiamStreet,andianapolis,IN 46M Dedicated People Committed to Total Quality" I T 317.786.0461 0 F 317:788.0957 •.www chacompanies.com MEETING MINUTES 961h Street Improvements March 2,2oi6 Page 2 6. An inter-local agreement between the City of Carmel and the City of Indianapolis will need to be submitted by Carmel and approved by Indianapolis City Council members Colleen Fanning (west of Keystone)and Christine Scales(east of Keystone). 7. For the inter-local agreement,.DPW recommends the follovqing: i a. An exhibit showing worst case R/W needs,with supportingdocuments to match.. I b. Number of parcels impacted in Marion Co. ! j C. Amount of permanent R W p / n acres required in Marion Co, d. Percent of overall project acres required in Marion Co. I. The south curb line along 96ch Street isi the dividing line between Marion and Hamilton Counties. e. Number of relocations required in Marion Co. f. Information on planned or recent business redevelopments in the area. 8. Carmel is putting together a Communications Plan and additionally initial steps will have Carmel City Council members meet with Indianapolis City Council members so there is a mutual understanding of project goals. In addition to.the number of parcels and relative information to each location, Carmel will prepare an exhibit showing the impact at each roundabout. 9. DPW mentioned that the inter-local agreement approval process would likely take 3 to 6 months. 10. Consideration will be giving to prepare the inter-local agreement in phases, but the preference is a single agreement to cover all projects along 96th Street. 11. All communications for the inter-local agreement should be through Melody Park at DPW to present to the Indianapolis City Council members. 12. Larry had 2 comments on the Road plans for 96th Street and Keystone Pkwy: a. Is there a 12' or 16' travel lane along 96th Street east of Aronson (2-way left-turn)? This needs to be defined and match the typical sections. b. Is the eastbound by-pass lane along 96th Street separated from through traffic by a raised concrete median, or is it flush with the adjacent pavement? Additional_callouts are required to clearly illustrate the.pavement in.this area.. Attachments: • Project Exhibit These minutes.represent.our interpretation of all items discussed. Please provide a notice of any discrepancies to the issuer of these minutes within seven days to amend the record. r i, rot, v f y r fu 13 IMS yY '1 e� 1' a • + Y � Y �•- .tel _ �� i 3 v . v 0:-z