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HomeMy WebLinkAbout257490 04/12/16 CITY OF CARMEL, INDIANA VENDOR: 00352213 j ® �;• ONE CIVIC SQUARE NELSON ALARM COMPANY CHECK AMOUNT: $****19,352.60* CARMEL, INDIANA 46032 2602 E 55TH STREET CHECK NUMBER: 257490 INDIANAPOLIS IN 46220 CHECK DATE: 04/12/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1205 4350100 33724 16031003 12,870.00 UPGRADE FIRE ALARM 1205 4350100 33725 16031004 6,362.60 INSTALL KEY PADS 2ND 2201 4350900 16040853 120.00 OTHER CONT SERVICES VOUCHER NO. WARRANT NO. ALLOWED 20 NELSON ALARM COMPANY 2602 E 55TH STREET IN SUM OF $ INDIANAPOLIS, IN 46220 $120.00 ON ACCOUNT OF APPROPRIATION FOR Street Department PO#/Dept. INVOICE NO. I ACCT#/Fund AMOUNT Board Member, 16040853 I 43-509.00 I $120.00 1 hereby certify that the attached invoice(s), or 2201 201 bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 17 -V%O' -ur U AMOLF,OApM189,02016 Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Date Invoice# Description Amount Dept. Fund# (or note attached invoice(s) or bill(s)) 04/01/16 I 16040853 I I $120.00 2201 201 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer • NELSON Mml U yw ALARM ' NELSON ALARM COMPANY 2602 East 55th Street Invoice Number 16040853 Indianapolis,IN 46220 Sale Date 4/1/2016 Phone:317-255-2125 Due Date 4/21/2016 Fax:317-253-8802 www.nelsonalarm.com Carmel Street Department 3400 W 131 st St Carmel, IN 46074 — Descrlr tion- _ _ __ _____ Qty_____Price _ _ _ _ Net — Tax _ ---Total Security System Monitoring 3 $40.00 $120.00 $0.00 $120.00 Period Covered: 04/01/2016 to 06/30/2016 inclusive. TOTALS $120.00 $0.00 $120.00 Deposits On Account: $0.00 Your Balance as of 4/1/2016 $120.00 Rcfiirn Cfiih Rclrnni.........................................................................--------•---. VOUCHER NO. WARRANT NO. ALLOWED 20 NELSON ALARM COMPANY 2602 E 55TH STREET IN SUM OF$ INDIANAPOLIS, IN 46220 $6,362.60 ON ACCOUNT OF APPROPRIATION FOR General Administration PO#/Dept. INVOICE NO. ACCT#/Fund AMOUNT Board Members 33725 I 16031004 I 43-501.00 I $6,362.60 1 hereby certify that the attached invoice(s), or 1205 101 bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday,April 11, 2016 Cost distribution ledger classification if claim paid motor vehicle highway fund prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL kn invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by Nhom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due nvoice Date Invoice# Description Amount Dept. Fund# (or note attached invoice(s)or bill(s)) 03/28/16 16031004 $6,362.60 1205 101 I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer NE N o �Mnl U F(DU ALARM NELSON ALARM COMPANY 2602 East 55th Street Indianapolis, IN 46220 Invoice Number 16031004 Phone:317-255-2125 Sale Date 3/28/2016 Fax:317-253-8802 Due Date 4/17/2016 www.nelsonalarm.com Purchase Order# 33725 Carmel City Hall Jeff Barnes 1 Civic Square Carmel, IN 46032 Description- ---Price-- ---- -----Net- --Tax- -- - Total ACCESS SYSTEM INSTALLATION-LABOR 1 $1,500.00 $1,500.00 $0.00 $1,500.00 ACCESS SYSTEM PARTS 1 $4,862.60 $4,862.60 $0.00 $4,862.60 TOTALS $6,362.60 $0.00 $6,362.60 Sale and installation of the access control system components completed on 3/29/16 per PO#33725 Submitted To APR 11 2016 Clerk Treasurer Building Maintenance Account # Department # 1 zOS }� CERTIFICATE NO.003120155 002 0 1d ® Uarmel I PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 99 35-60000972 3 3 7 A ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/ CARMEL,INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIP: FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE URCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Z. ao�e �5 avt a.o�1 VENDOR oZ(���1 55���• SHIP Z-ZU TO tj to ONFlRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT 7_ QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION ,S —/C-0, lar'zo ° • ° Axv�" a ° 451 ... ... Send Invoice To: �� 3G z• G� DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT Z D Sa� PAYMENT • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY/CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN SHIPPING INSTRUCTIONS THIS TION SUFFiC NTfTO PAY FOR THE ABOVE ORDER. • SHIP REPAID. • C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY • PURCHASE ORDER NUMBER MUST APPEAR ON ALL � SHIPPING LABELS. TITLE •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. CLERK-TREASURER DOCUMENT CONTROL NO. 33725 NELSON ALARM COMPANY 2602 East 55th Street, Indianapolis, IN 46220 Sales-Service: 317-255-2125 Fax: 317-253-8802 NelsonAlarm.Com Commercial Sales Agreement Customer Name: Carmel City Hall Date: 2/18/16 Address:1 civic Sq. Phone: 571-2593 city,state,zip: Carmel, IN. 46032 Other: Customer authorizes Contractor to install the following security systems: ❑Telephone System ❑CCN System ❑Wiring Network ®Access Control ❑Other 1-Install one DSX-1042 board only $940.00 parts 2-Install two RPK40 proxtkeypad with angle back box for both 2nd floor stairwell doors $452.00 each parts 3-Install door status contacts on both doors $20.00 each parts 4-Install two REX motions(1-each door) $150.00 each parts 5-Install two new Schlage 9000 series mortis lock sets with store room function on same two doors $611.80 each parts 6-Install two heavy duty door strikes on same two doors $495.00 each parts 7-Install latch guards on same two doors $45.00 each parts 8-One lot of plenum composit access control cable and misc.connecting parts $375.00 parts 9-Labor for installation&testing $1500.00 labor Customer Agrees to pay the Contractor(sales tax not included) For installation&sale of system: Total Price$ 6362.60,plus sales tax Payable 0%upon signing with the balance due upon completion. Limits of Contractor's Liability. The parties agree that the Customer retains the sole replacement of system batteries (if any) is the responsibility of the Customer. responsibility for the life and health of persons in the protected premises and for protecting Contractor may do battery replacement upon request from the Customer,on a time against property losses or losses due to personal injury in the protected premises relating and material basis. both to his own personal property or to that of others. It is therefore agreed that Contractor Any claim by Customer of improper installation or a defect in the system shall be is not responsible for personal injury or other losses,which are alleged to be caused by the made in writing to the Contractor within 30 days of installation completion. improper operation of the system,whether due to defects in the system or acts or omissions of the Contractor. The parties further agree that the Contractor is not an insurer and that Default. In the event Customer defaults by failure to make any payment as agreed insurance,if any,covering personal injury or other losses,be obtained by Customer. It;not herein,the Contractor may terminate the Agreement and the balance of the monies withstanding the above agreements,there should arise any liability on the part of the due for the completed work outlined in this Agreement shall become immediately due Contractor,such liability shall be limited to an amount equal to six times the monthly charge and payable. Customer shall be responsible for the payment of any attorney or provided above or$1250,whichever is greater. collection fees incurred by Contractor in the collection of Customer's account. NO WARRANTY. THE CONTRACTOR DOES NOT MAKE ANY Entire Agreement It is agreed to and understood by the parties that this Agreement REPRESENTATION OR WARRANTY,INCLUDING ANY IMPLIED WARRANT constitutes the entire agreement between the parties and supercedes and replaces all OF MERCHANTABILITY OR FITNESS, THAT THE SYSTEM OR SERVICE other prior understandings or agreement related to the premises covered by the SUPPLIED MAY NOT BE COMPROMISED, OR THAT THE SYSTEM, OR Agreement. This agreement may not be changed,modified,or varied except by SERVICES WILL IN EVERY CASE PROVIDE THE PROTECTION FOR WHICH writing and signed by an authorized representative of Contractor. This Agreement IT IS INTENDED. shall not become binding on the contractor until approved by Contractor's Management as provided below. Customer hereby acknowledges that (s)he has read and understands the entire Customer's Duty. The Customer assumes the responsibility to test the system monthly to Agreement. verify operation of the system. It is further understood that the responsibility of the NELSON ALARM INC. CUSTOMER Written By Dan Nelson Date 9/3/15_ By Approved By Date Title Date VOUCHER NO. WARRANT NO. ALLOWED 20 NELSON ALARM COMPANY 2602 E 55TH STREET IN SUM OF$ INDIANAPOLIS, IN 46220 $12,870.00 ON ACCOUNT OF APPROPRIATION FOR General Administration PO#/Dept. INVOICE NO. ACCT#/Fund AMOUNT Board Members 33724 1 16031003 I 43-501.00 I $12,870.00 1 hereby certify that the attached invoice(s), or 1205 101 bill(s) is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday,April 11, 2016 Cost distribution ledger classification if claim paid motor vehicle highway fund 3rescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL 4n invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by Nhom, rates per day, number of hours, rate per hour, number of units, price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Date Invoice# Description Amount Dept. Fund# (or note attached invoice(s)or.bill(s)) 03/28/16 I 16031003 I I $12,870.00 1205 101 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer NELSON ' Uhsnl U F(DU . ALARM NELSON ALARM COMPANY 2602 East 55th Street Invoice Number 16031003 Indianapolis,IN 46220 Phone:317-255-2125 Sale Date 3/28/2016 Fax:317-253-8802 Due Date 4/17/2016 www.nelsonalarm.com Purchase Order# 33724 Carmel City Hall Jeff Barnes 1 Civic Square Carmel, IN 46032 Description -- -- Qty Price Net Tax Total FIRE SYSTEM INSTALLATION- LABOR 1 $4,200.00 $4,200.00 $0.00 $4,200.00 FIRE SYSTEM-PARTS 1 $8,670.00 $8,670.00 $0.00 $8,670.00 TOTALS $12,870.00 $0.00 $12,870.00 Sale and installation of the fire alarm system components completed on 3/29/16 per PO#33724 FAPRmitted 016 1 1 2 clerk Treasurer Building Maintenance Account # 15-0/ Department # 1205 /�® INDIANA RETAIL TAX EXEMPT PAGE / ulty of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 35-60000972 33 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/I CARMEL,INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIP FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE JRCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION ✓ENDOR '� S✓F �J' SHIP TO ONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION r ,�•� /oma_ z, 7ayule& • -�- z Send Invoice To: ? -Alz 00 DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT ZO PAYMENT • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY HAT THERE IS AN UNOBLIGATED BALANCE IN SHIPPING INSTRUCTIONS THIS APPROPRi O �'INTTO�FAYFO �THEABOVEORDER. • SHIP REPAID. • C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY • PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. TITLE •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. CLERK-TREASURER DOCUMENT CONTROL NO_ 'Q '� 7 7 A NELSON ALARM, INC 2602 East 55th Street, Indianapolis, IN 46220 Sales-Service: 317-255-2125 Fax: 317-253-8802 E-Mail- NelsonAlarm@NelsonAlarm.Com Alarm Sales/Monitoring Agreement Customer Name: City of Cannel City Hall Date: 2118116 Address: 1 Civic Sq Phone: 571-2593 City,State,Zip: Cannel,IN.46032 Cell: 416-4154 Customer authorizes Contractor to install the following security systems: ®Alarm System ❑Digital Communicator ❑Monitoring ❑Maintenance ❑Back-up Signal Transmitter 1-Replace existing Fire alarm panel with one Fire lite MS92000DLS $1055.00 parts 2-Replace lobby annunciator with one Fire lite ann-80 LCD display annunciator&a 20'X18"X118"stainless plate to cover old unit $395.00 parts 3-Replace all smoke detectors outside of elevator cabs(7) $95.00 each parts 4-Remove smoke detectors from elevator shafts NIC parts 5-Add zone modules at all existing pull stations,heat detectors and duct detectors currently installed $2900.00 parts 6-Add strobe only units to all 6 area public rest rooms $95.00 each parts 7-Add four smoke detectors on a floor $95.00 each parts 8-Add 3 horn/strobes on 4a'floor $165.00 each parts 9-Add one smoke detector in elevator control room $95.00 parts 10-Add one outdoor Homistrobe with weather proof back box $285.00 parts 11-Add one smoke detector in room where fire alarm control panel is in(1st floor mech room) $95.00 parts 12-One lot of plenum fire wire to complete installation,one lot of misc.connecting parts and devices $500.00 parts 13-Add one multi output relay module for elevator recall this to be located in.elevator control room $450.00 parts 14-Add one additional batt back up unit to fire alarm panel for needed standby power to run system in total power outage with 75amp charger unit $785.00 parts 15-Labor for installation,programming and testing $4200.00 labor Total Price$12,870.00 plus sales tax,payable 0%at signing,with the balance due upon completion. For central station monitoring$N/Aper month, payable N/Ain advance. Options: Back-up signal transmitter Accept ❑Decline ® Fire Detection: Accept ® Decline ❑ NELSON ALARM, INC. SUBSCRIBER Written By Dan Nelson Date 2/18/16 Printed Approved By Signature Date Date Subscriber acknowledges receiving all three pages of this three page contract at the time of execution INITIALS (Residential customers only)I acknowledge receiving 2 copies of the"Residential Notice of Cancellation INITIALS MONITORING LNELSON ALARM, INC. (hereinafter referred to as "NAI" or "Alarm Company") agrees to se0, install and monitor, at Subscriber's premises,and Subscriber agrees to buy,an electronic security and or fire alarm system,consisting of the aforementioned equipment.