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Home My WebLink AboutA&F Engineering/Eng/406,950/126th Street Design A&F Engineering Engineering-2016 Appropriation#2016 COIT Bond; P.O.#33453 Contract Not To Exceed$406,950.00 at 9 AGREEMENT FOR PROFESSIONAL SERVICES jp' THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter "City"), and A&F Engineering (hereinafter"Professional"). RECITALS WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public works and infrastructure; and WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities; and WHEREAS, Professional is experienced in providing and desires to provide to City the professional services ("Services") referenced herein; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City the Services referenced herein; NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1. INCORPORATION OF RECITALS The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2. SCOPE OF SERVICES 2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached Exhibit A, incorporated herein by this reference. Professional will not perform any of the Services detailed in Exhibit A prior to obtaining a written Notice to Proceed from the City. Upon receiving a Notice to Proceed, the Professional shall perform only those Services specifically detailed in the Notice. If the Professional desires clarification of the scope of any Notice to Proceed, the Professional shall obtain such clarification from the City in writing, prior to performing the service set forth in the Notice to Proceed. Any services performed without the City's prior express written authorization will not be compensated. 2.2 Professional understands and agrees that City may, from time to time, request Professional to provide additional or modified Services to City. When City desires additional Services from Professional, the City shall notify Professional of such additional Services desired, as well as the time frame in which same are to be provided. Only after City has approved Professional's time and cost estimate for the provision of such additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in [S:\joberlander\Con"acls\Professional Services AU Engineering PO 33453.doce:2/9/2016 4:55 PM] 1 A&F Engineering Engineering-2016 Appropriation#2016 COIT Bond; P.O.#33453 Contract Not To Exceed$406,950.00 writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy of the City's authorization documents for the purchase of additional Services shall be numbered and attached hereto in the order in which they are approved by City. 2.3 Time is of the essence of this Agreement. SECTION 3. CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 2016 COIT Bond funds. 3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4. PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5. COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than Four Hundred Six Thousand Nine Hundred Fifty Dollars ($406,950.00) (the "Estimate"). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35) days from the date of City's receipt of same. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City's prior written consent. iSnjoberinndeAContncis1Professional Services A&F Engineering PO 33453.docx:2/9/20164:55 PM] 2 A&F Engineering Engineering-2016 Appropriation#2016 COIT Bond; P.O.#33453 Contract Not To Exceed$406,950.00 SECTION 6. TERM Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2016, and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. SECTION 7. MISCELLANEOUS 7.1 Termination. 7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30)days' notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional's receipt of City's "Notice To Cease Services." 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Binding Effect. City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries. Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. ]S:\joberlander\Contracts\Professional Services A&F Engineering PO 33453.docx:2/9/2016 4:55 PM] 3 A&F Engineering Engineering-2016 Appropriation#2016 COIT Bond; P.O.#33453 Contract Not To Exceed$406,950.00 7.5 Insurance. Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such insurance as is necessary for the protection of City and Professional from all claims under workers' compensation, occupational disease and/or unemployment compensation acts, because of errors and omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or death of any of Professional's employees, agents or contractors and/or because of any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall not be canceled without thirty (30) days' prior written notice to City. 7.6 Liens. Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional's sole cost and expense. 7.7 Default. In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7.8 Government Compliance. Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional's performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement. 7.9 Indemnification. Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. [S:\joberlandcr\Contracts\Profcssional Scrcices A&F Engineering PO 33453.docs:2/9/2016 4:55 PM] 4 A&F Engineering Engineering-2016 Appropriation#2016 COIT Bond; P.O.#33453 Contract Not To Exceed$406,950.00 7.10 Discrimination Prohibition. Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. 7.11 E-Verify Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D, which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-verify program, and (ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative. Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven (7)days of the effective date of the subcontract. If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist. 7.12 Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. • IS:\joberlandcr\Cons acts\Professional Services A&F Engineering PO 33453.docc:2/9/2016 4:55 PMJ 5 A&F Engineering Engineering-2016 Appropriation#2016 COIT Bond; P.O.#33453 Contract Not To Exceed$406,950.00 7.13 Notice. Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: • CITY: City of Carmel Douglas C. Haney Department of Engineering Corporation Counsel One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 ATTENTION: Jeremy Kashman PROFESSIONAL: A&F Engineering 8365 Keystone Crossing Suite 201 Indianapolis, IN 46240 ATTENTION: Joseph T. Rengel Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice. 7.14 Effective Date. The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties hereto executes same. 7.15 Governing Law; Lawsuits. This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.16 Waiver. Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. 7.17 Non-Assignment. Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's IS:\jobcrlande,\Coniracis\Professional Sen,ces A&F Engineering PO 33453.doc:2/9/2016 4:55 PM] 6 A&F Engineering Engineering-2016 Appropriation#2016 COIT Bond; P.O.#33453 Contract Not To Exceed$406,950.00 prior written consent. 7.18 Entire Agreement. This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail. 7.19 Representation and Warranties. Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.20 Headings. All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.21 Advice of Counsel. The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 7.22 Copyright. City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own.operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional's property. 7.23 Personnel. Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free [S:\joberlander,Contracts\Professional Services A&F Engineering PO 33453.docx:2/9/2016 4:55 PM] 7 A&F Engineering Engineering-2016 Appropriation#2016 COIT Bond; P.O.#33453 Contract Not To Exceed$406,950.00 access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. 7.25 Accomplishment of Project Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on within City's organization. 7.26 IRAN CERTIFICATION. Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage in investment activities within the Country of Iran. 7.27 ACCESS TO PUBLIC RECORDS ACT Professional understands and agrees that any"public record", as that term is defined in Indiana Code 5-14-3- 2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the possession or control of the Professional or the City, shall be subject to release under and pursuant to the provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as amended. (remainder of page intentionally left blank) iS:\joberlander\Contracts\Professional Services A&F Engineering PO 33453.does:2/9/2016 4:55 PM] 8 A&F Engineering Engineering-2016 Appropriation#2016 CO1T Bond; P.O.#33453 Contract Not To Exceed$406,950.00 IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL,INDIANA A&F Engineering by and through its Board of Public Works and Safety BY: BY: ames Brainard,Presiding icer on d Signature Date: 7 --17 `-/ Printed:: :: l. T Peery el Title: Mar Ann urke,Member , Date: / 7-1,4 FIDITIN: .3 5— P 3 Li Li Last Four of SSN if Sole Proprietor: — • Lori` ,Watso mber Date: 02 - I 0 -20 I C Dat A pS ? 'ristine S. Pauley, bate: L � ►Sjoberh*Toainb:isVioressional Seniors AaF Engineering PO 3)171domIN/1o16 L•73 P V I 9 _„_ A&F ENGINEERING TRANSPORTATION STREET DESIGN GIH GHWAY D SE GIN••TRAFFIC ENGIN ERRI GYSES PARKING LOT DESIGN•TRANSPORTATION PLANNING STUDIES Transportation & Site Engineering CONSTRUCTION OBSERVATION•SITE ENGINEERING Creating Order Since 1966 REGISTRATION WILLIAM J. FEHRIBACH,P.E. INDIANA OF COUNCIL ILLINOIS STEVEN J. FEHRIBACH,P.E. KENTUCKY PRESIDENT MICHIGAN OHIO R.MATTHEW BROWN,P.E. MISSOURI VICE PRESIDENT TES JOSEPH T.RENGEL,P.E. VICE PRESIDENT January 11, 2016 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel One Civic Square Carmel, Indiana 46032 Re: 126th Street Dear Mr. Kashman, Thank you for the opportunity to submit this proposal'for the design services for 126th Street from Rangeline Road to Keystone Avenue. Attached please find our manhour justification for these engineering services. A summary of our proposed fees are as follow: Survey $ 36,300.00 Roadway Design $235,320.00 Roundabout Design $113,330.00 Utility Coordination $ 22,000.00 Total $406,950.00 If you have any questions or would like to meet to discuss these fees, please contact me. Sincerely, A&F Engineering Co., LLC 11211, J eph T. Rengel, P. ., PTOE Vice President /aly Enclosures ExiliBrf 8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240 6f( TELEPHONE (317) 202-0864 — FACSIMILE (3.17) 202-0908 FEE JUSTIFICATION EXHIBIT ROUTE SURVEY INPUT PROJECT INFORMATION OWNER A & F Engineering PROJECT DESCRIPTION 126th Street PROJECT LOCATION Range Line Road to Keystone Parkway-Carmel PROJECT NO. N/A DES. NO. N/A FILE NAME D2015-63-af-126th.xlsx INCREASE RATES FOR YEAR THAT WORK IS TO BE PERFORMED YEAR OF WORK( 2015) BASE YEAR FOR RATES 2015 DIFFERENCE 0 FACTOR TO BE APPLIED TO 2015 HOURLY RATES 1 USING 4% RATE INCREASE PER YEAR, OR 1.04A(DIFFERENCE) 9,v4D Date: 12/14/2015 Input Page USI Consultants, Inc. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 u 0 0 -0 - d d R O_ O R R N ^ o ,o cc; N V o m Nv O O ..• m0 o? C 0 m N N C yy H 6 j 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ,' O o O C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 d O O 0 w vas U n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 O o 0 0 O O 0 O 0 0 0 0 0 o O O 0 O 0 o O o 0 0 w N. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O - - 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o U dNOW N v U 3 O O O O O O CIO O O O O O O O O O O O O — o .o V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - 0 0 O .O 01 N N M O ,C C` N !n Q 3 O [7 m Z _ O O O O O O O O O O O O O O O O O O O O ' O y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 O O O z og NN N N C C „ c K R F 0 _ O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 eD 0 0 0 0 0 0 c0 a0 0 0 0 Cj 0O O •O U v v N n 'n Y L h A CCI ZU K N H y W j O O O O O O O O O O O O O O O O 0 0 0 0 O O O O m_ 0 0 0 o N O N C N 'C O `o co O o 0 0 0 0 O o 0 0 0 IZ, U C N W O C y t O P •P W w LU tV N W H 4 N O0 O O O o o O O O O o O O O O O O O o O o O o o a O) C c x y 0 0 0 0 N O ' o N o 0 0 0 .o N o 0 0 o O " .0 O O O 0 _ d 0 - N N N O O d p'p F VIN Q g w N O Q 8 U O ce o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N O o 0 0 0 0 ? N N N (4 0 0 N O O o U W Or O1 • N N ^ N UMJ W N N _ .15 N Immir C '^ O C w. N f. C COW 0 O O O O O O O O O O O O O O O o O O O O tteU 0 0 0 0 O O O 0 0 0 0 0 O O O 0 0 0 0 0 00 O O O :e; p i w o 0 0 c c d# N S'- d# W W o ' 0 0 0 O O o 0 0 0 0 0 o O 0 O 0 O O o O 0 0 0 O `w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Um C c O 0 N O» N O a v* j. 0�� N le x V O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 O N 0 = d • 0 0 0 O x 0) O W v L m b N r0) +sO 00 W H C ) 2) 0 'r3) 2) C O O O O O O O O O O O O O o 0 o O O 0 0 O O O O C J > OI O O O o 0 0 0 o O O o 0 0 0 o O O 0 o O O O O o M w in v . o N ci vvi VV') LLL-- C N C Q '.a w O 3 2J 2 A N al C O N U ., W cL OO . U° o` v ` EN L aC E s UO J y = .5 2m me U0 y r : K ~ m S N cN Z d a) ° u ❑ os w v E_a' Ud c. ,. VcU uUN N O soO0 cofc. c m U LL 0 -° N z Z o v 2 ` Uo ° c ° ` O OpQ wd o v ° cV v mor a °= w Ev Y 01p m C a cve u No 0 ` y0 O - o mo 8 a� °) c o rno 0•� i 3 : vZ o vv y c P. °- ee a , r < c v > ° d u v a m ed N 0 ~O O K t O W 7. V o o vi c0H ° ❑ C N 0 n ° od E a 4 a . . 0 N xua) O 1- L N O a 0 V NUh Ow Er, N N N > 0 ce an 12 0 LX11 1BT Ao FEE JUSTIFICATION EXHIBIT DIRECT NON-SALARY COSTS - ROUTE SURVEY Project No: N/A Owner: A&F Engineering Description: Range Line Road to Keystone Parkway-Carmel File Name: D2015-63-af-126th.xlsx DIRECT NON-SALARY COST- ROUTE SURVEY Estimated Estimated Item: Unit Cost Quantity Cost 1. Plan Printing $1.00 Per Sheet 0.0 $0.00 2. Mylar Sepias $7.00 Per Sheet 0.0 $0.00 3. Paper Sepias $3.50 Per Sheet 0.0 $0.00 4. Permit Application Fees Actual Cost 0.0 $0.00 5. Color Zerox Copies $2.00 Per Sheet 0.0 $0.00 6. Film &Developing (Est.36 Photos- 1 Rolls) $12.00 Per Roll 0.0 $0.00 7. Mileage $0.40 Per Mile 750.0 $300.00 8. Copies $0.20 Per Sheet 0.0 $0.00 9. Per Diem $30.00 Per Day 0.0 $0.00 10. Motel Cost Single Room Rate $50.00 Per Night 0.0 $0.00 Double Room Rate $100.00 Per Night 0.0 $0.00 11. Equipment and Materials (Miscellaneous) $0.00 12. Plat Maps and Deeds from Recorders Office $200.00 13. Aerial Survey $0.00 14. Special Printing for Questionnaires or Survey Forms $0.00 15. Computer Diskettes $1.00 Each 0.0 $0.00 Direct Non-Salary Cost $500.00 NULEAGE 0-KSHEET No.of Trips to Site 20, Ea. One way mileage from Indianapolis 15 Miles (Trips x Mileage x 2 Directions) a ',w. Miles Site Mileage 9`E,1S0,' Miles Total Miles m ?I Miles EXHIBIT 7T Y ' tiof ( ( Date: 12/14/2015 Direct Non-Salary Cost Page USI Consultants,Inc. FEE JUSTIFICATION EXHIBIT FEE SUMMARY - ROUTE SURVEY Project No: N/A Owner: A &F Engineering Description: Range Line Road to Keystone Parkway-Carmel File Name: D2015-63-af-126th.xlsx Direct Salary Cost r$35,751t00;' Direct Non-Salary Cost �d.;$500.00 TOTAL $36;25100 ROUTE SURVEY FEE $34000.00 EXHIBIT A 5-„c Date: 12/14/2015 Summary Page USI Consultants, Inc. CLASSIFICATIONS AND RATES Approved Year of Work Classification Rates 2015-2016 2015 Engineer IV-Dept. Mngr. $205.00 $205.00 Engineer III -Senior Project Mngr. $168.00 $168.00 Engineer II-Project Manager $151.00 $151.00 Engineer I - Intern $110.00 $110.00 Designer II $155.00 $155.00 Const. Project Mngr. IV-Dept. Mngr. $168.00 $168.00 Const. Project Mngr. III $140.00 $140.00 Survey Manager-Design $188.00 $188.00 Assistant Survey Manager $125.00 $125.00 Survey Crew Chief II $108.00 $108.00 Survey Crew Chief I $108.00 $108.00 RNV Project Manager II $123.00 $123.00 RNV Project Manager I $113.00 $113.00 R/W Technician $0.00 $0.00 CADD Technician $66.00 $66.00 Clerical $95.00 $95.00 EX BIT _0 C5C Date: 12/14/2015 Rates Page USI Consultants, Inc. A&F ENGINEERING CO.,LLC. MANHOUR JUSTIFICATION PROJECT 126TH STREET DESIGN PROJ.#: DES.#: CLIENT: CITY OF CARMEL TASK: ROADWAY DESIGN 1/4/2016 ESTIMATED TIME IN HOURS Design Lead Design Staff CAD Admin 2016 WORK CLASSIFICATION Principal Manager Engineer Engineer Tech Assistant PROJECT ADMINISTRATION COORDINATE SURVEY NEEDS 6.00 2.00 COORDINATE ROW DESCRIPTIONS 3.00 3.00 QUESTIONS FROM APPRAISERS 2.00 TWEAK DESIGN/PLANS WITH ROW NEGOTIATIONS 2.00 4.00 2.00 PROGRESS MEETING-ASSUME 4 8.00 SUPERVISION&SCHEDULING 10.00. 20.00 CONTRACT ADMINISTRATION 15.00 5.00 PRELIMINARY SET-UP CHECK SURVEY 1.00 6.00 CLEAN-UP SURVEY 4.00 20.00 REFERENCES&BENCHMARKS 2.00 6.00 DESIGNER SITE VISITS 6.00 6.00 6.00 PRELIMINARY DESIGN PRELIMINARY TITLES&INDEX SHEETS 1.00 3.00 DESIGN PRELIMINARY GEOMETRY 4.00 40.00 25.00 20.00 DESIGN PRELINARY GRADE 1.00 20.00 12.00 20.00 CREATE SHEETSNIEWPORTS 2.00 8.00 EXHIBIT SHEET FOR MEETINGS/ROW 2.00 2.00 12.00 PRELIMINARY PLAN SHEETS 12.00 20.00 30.00 PRELMINIARY PROFILE SHEETS 8.00 15.00 20.00 PRELIMINARY MAINTENANCE OF TRAFFIC 4.00 8.00 10.00 12.00 PRELIMINARY TYPICAL SECTIONS 1.00 4.00 8.00 PRELIMINARY CROSS SECTIONS 5.00 20.00 60.00 PRELIMINARY DETAIL SHEETS 3.00 10.00 20.00 40.00 INLET SPACING 20.00 PRELIMINARY DRAINAGE DESIGN 4.00 40.00 40.00 PRELIMINARY PAVEMENT MARKING SHEETS 2.00 6.00 6.00 QUALITY ASSURANCE 10.00 8.00 COORDINATE FIELD CHECK 2.00 PRELIMINARY FIELD CHECK 4.00 4.00 RIGHT OF WAY DESIGN CITY ENGINEERING COMMENTS 4.00 4.00 PLAN REVISIONS FOR FINAL ALIGNMENT&COMMENTS 4.00 20.00 20.00 30.00 FINALIZE DRAINAGE 4.00 30.00 30.00 BASIN MAP 1.00 4.00 DRAINAGE REPORT 5.00 25.00 UPDATE PLAN SHEETS FOR DRAINAGE 5.00 10.00 20.00 UPDATE PROFILE FOR DRAINAGE 5.00 5.00 12.00 UPDATE CROSS SECTIONS FOR DRAINAGE 5.00 8.00 30.00 STRUCTURE DATA TABLE 6.00 8.00 FINALIZE TYPICALS 1.00 4.00 6.00 CONSTRUCTION LIMITS 1.00 8.00 RIGHT OF WAY DESIGN 2.00 8.00 12.00 CONSTRUCTION EROSION CONTROL DETAILS 2.00 12.00 10.00 POST-CONTRUCTION EROSION CONTROL DETAILS 2.00 10.00 . 8.00 EROSION CONTROL DETAIL SHEETS 1.00 1.00 8.00 10.00 SIGNING SHOP DRAWING 4.00 8.00 SIGNING DETAIL SHEETS 2.00 10.00 8.00 UPDATE PAVEMENT MARKINGS 2.00 4.00 4.00 UPDATE MAINTENANCE OF TRAFFIC 3.00 4.00 8.00 10.00 DRIVEWAY CROSS SECTIONS 2.00 12.00 EXHIBIT ik- PRELIMINARY APPROACH TABLE 4.00 4.00 MISCELLANEOUS TABLES 4.00 8.00 10.00 MAJOR ITEMS QUANTITY 4.00 8.00 12.00 PRELIMINARY ESTIMATE 1.00 3.00 QUALITY ASSURANCE 10.00 8.00 PERMITTING COORDINATE WITH AGENCIES 12.00 10.00 BMP DESIGN 3.00 4.00 6.00 6.00 SOILS AND WATER PAPERWORK 1.00 10.00 PERMITTING PLAN DETAILS 1.00 3.00 6.00 6.00 CREATE O&M MANUAL 3.00 COUNTY SURVEYOR SUBMITTAL 2.00 4.00 ANSWER SOIL&WATER COMMENTS 1.00 3.00 8.00 ANSWER COUNTY SURVEYOR COMMENTS 1.00 6.00 FINALIZE PAPERWORK 1.00 2.00 FINALIZE DETAILS&MANUAL 2.00 4.00 6.00 FINAL PLANS CITY ENGINEERING COMMENTS 4.00 PLAN REVISIONS FROM COMMENTS 6.00 15.00 15.00 20.00 FINAL PLAN SHEETS 2.00 25.00 25.00 25.00 FINAL PROFILE SHEETS 10.00 10.00 10.00 SPOT ELEVATIONS 12.00 6.00 FINAL DETAIL SHEETS 2.00 6.00 6.00 15.00 FINALIZE TABLES 2.00 . 4.00 4.00 UNDERDRAIN DESIGN&TABLES 2.00 10.00 FINAL CROSS SECTIONS 4.00 8.00 8.00 EARTHWORK COMPUTATIONS 8.00 20.00 QUANTITY CALCULATIONS-ALL ITEMS 2.00 15.00 15.00 FINAL COST ESTIMATE 1.00 2.00 QUALITY ASSURANCE 20.00 10.00 BID PLANS&DOCUMENTS FINAL PLAN REVISIONS PER CITY FINAL REVIEW 8.00 15.00 15.00 20.00 SPECIAL PROVISIONS 3.00 6.00 8.00 4.00 BID DOCUMENTS 10.00 12.00 2.00 12.00 ANSWER BID QUESTIONS 4.00 6.00 ADDENDUMS 2.00 8.00 6.00 6.00 PRE-CONFERENCE MEETING 4.00 TOTAL HOURS 25.00 216.00 546.00 506.00 621.00 22.00 BILLING RATE(2016) 177.06 177.06 141.64 107.84 92.55 56.34 TOTAL DIRECT LABOR 4426.50 38244.96 77335.44 54567.04 57473.55 1239.48 DIRECT COST 2,036.00 TOTAL 235,322.97 235,320.00 DIRECT COST SUMMARY SITE 4 TRIPS @ 15.00 MILES @ 0.40 PER MILE 24.00 CITY HAL 2 TRIPS @ 15.00 MILES @ 0.40 PER MILE 12.00 MISCELLANEOUS,PAPER,&PRINTING 2,000.00 2,036.00 r EXHIBIT A_ A&F ENGINEERING CO.,LLC. MANHOUR JUSTIFICATION PROJECT: 126TH STREET AND KINZER ROUNDABOUT DESIGN PROJ.#: DES.#: CLIENT: CITY OF CARMEL TASK: ROUNDABOUT DESIGN 1/4/2016 ESTIMATED TIME IN HOURS Design Lead Design Staff CAD 2016 WORK CLASSIFICATION Principal Manager Engineer Engineer Tech PROJECT ADMINISTRATION SUPERVISION AND SCHEDULING 3.00 8.00 CONTRACT ADMINISTRATION 5.00 3.00 PRELIMINARY LAYOUT PLANS PRELIM ALIGNMENT 1.00 8.00 2.00 2.00 PRELIM PROFILES 1.00 8.00 2.00 4.00 TORUS SET-UP 6.00 4.00 PRELIM TORUS 2.00 12.00 TORUS TWEAKS 2.00 12.00 ROUNDABOUT CALCULATIONS 1.00 6.00 10.00 PRELIMINARY DESIGN PRELIM GEOMETRY 2.00 10.00 6.00 4.00 PRELIM GRADE 1.00 6.00 4.00 4.00 PRELIM PLAN SHEET 8.00 10.00 8.00 PRELIM PROFILE SHEET 4.00 8.00 4.00 CREATE SHEETSNIEWPORTS 2.00 4.00 PRELIM TYPICAL X-SECTIONS 1.00 4.00 8.00 INLET SPACING 10.00 PRELIM TRUNKLINE DESIGN 3.00 30.00 30.00 PRELIM STRUCTURE DATA 2.00 4.00 4.00 PRELIM X-SECTIONS 5.00 15.00 40.00 PRELIM MAINTENANCE OF TRAFFIC 3.00 6.00 10.00 10.00 PRELIM DETAIL SHEETS 6.00 10.00 10.00 PRELIM CONSTRUCTION LIMITS 1.00 6.00 PRELIM EROSION CONTROL PLAN 1.00 4.00 4.00 QUALITY ASSURANCE 8.00 2.00 RIGHT-OF-WAY DESIGN PLANS CITY ENGINEERING COMMENTS 2.00 2.00 RIGHT-OF-WAY DESIGN 2.00 5.00 6.00 UPDATE PLAN&PROFILE 10.00 15.00 20.00 UPDATE TYPICAL X-SECTIONS 2.00 4.00 4.00 UPDATE X-SECTIONS 5.00 15.00 25.00 FINAL STRUCTURE DATA 1.00 1.00 2.00 PRELIM PAVEMENT MARKINGS&TRAFFIC SIGN DETAIL 4.00 6.00 6.00 UNIQUE AND STREET NAME SIGN SHOP DRAWINGS 2.00 6.00 8.00 PRELIM LIGHTING PLANS 2.00 16.00 12.00 12.00 UPDATE MAINTENANCE OF TRAFFIC PLAN 1.00 4.00 6.00 6.00 PRELIMINARY ESTIMATE WITH MAJOR PAVING ITEMS 2.00 2.00 8.00 QUALITY ASSURANCE 8.00 2.00 EXHIUT 4 • FINAL CHECK PRINTS CITY ENGINEERING COMMENTS 1.00 4.00 6.00 6.00 FINAL DRAINAGE DESIGN AND COMPUTATIONS 2.00 8.00 FINAL DATA SHEETS 1.00 2.00 2.00 FINALIZE DETAILS 1.00 6.00 12.00 15.00 UNDERDRAIN DESIGN&TABLE 2.00 8.00 EARTHWORK COMPUTATIONS 1.00 10.00 ROUNDABOUT SPOT ELEVATION SHEET 2.00 20.00 10.00 12.00 FINAL MAINTENANCE OF TRAFFIC 1.00 2.00 2.00 QUANTITY CALCULATIONS-ALL ITEMS 1.00 2.00 6.00 ESTIMATE OF QUANTITIES/COST ESTIMATE-ALL ITEMS 1.00 1.00 QUALITY ASSURANCE 10.00 4.00 FINAL TRACINGS REVISE PLANS PER FINAL CHECK PRINTS REVIEW' 2.00 16.00 16.00 16.00 FINALIZE QUANTITIES 1.00 2.00 2.00 FINALIZE CONSTRUCTION COST ESTIMATE 1.00 FINAL PLAN REVIEW&SEAL PLANS 5.00 10.00 10.00 10.00 QUALITY ASSURANCE 15.00 5.00 TOTAL HOURS 8.00 91.00 276.00 283.00 272.00 930.00 BILLING RATE 177.06 177.06 141.64 107.84 92.55 0.00 TOTAL DIRECT LABOR 1416.48 16112.46 39092.64 30518.72 25173.60 112,313.90 DIRECT COST 1,024.00 TOTAL 113,337.90 Use Lump Sum 113,330.00 DIRECT COST SUMMARY SITE 3 TRIPS @ 15.00 MILES @ 0.40 PER MILE 18.00 CITY HALL 1 TRIPS @ • 15.00 MILES @ 0.40 PER DAY 6.00 MISCELLANEOUS,PAPER&PRINTING 1,000.00 1,024.00 • EXHIBIT A . 10 o`N V A&F ENGINEERING CO., LLC. MANHOUR JUSTIFICATION PROJECT: 126th STREET DESIGN PROJ.#: DES.#: CLIENT: CITY OF CARMEL TASK: UTILITY COORDINATION 01/04/16 ESTIMATED TIME IN HOURS Design Lead Design Staff Utility 2016 WORK CLASSIFICATION Principal Manager Engineer Engineer Coordinator PROJECT ADMINISTRATION SUPERVISION&SCHEDULING 1.00 3.00 CONTRACT ADMINISTRATION 2.00 1.00 UTILITY COORDINATION MEETING 3.00 4.00 UPDATE UTILITY LOCATION IN PLANS 2.00 10.00 6.00 IDENTIFY CONFLICTS 0.50 3.00 6.00 12.00 DISCUSS CONFLICTS WITH UTILITIES 0.50 6.00 12.00 REVISE PLANS TO MINIMIZE IMPACTS 2.00 8.00 12.00 6.00 REQUEST RELOCATION PLANS 4.00 REVIEW&APPROVE RELOCATION PLANS 2.00 8.00 10.00 25.00 COORDINATE APPROVAL/PERMIT WITH THE CITY 1.00 6.00 COORDINATE RELOCATION SCHEDULES 3.00 12.00 FIELD INVESTIGATION WITH UTILITY 2.00 5.00 COORDINATE W/ROW FOR EASEMENTS,ADDT'L ROW 4.00 2.00 6.00 6.00 TOTAL HOURS 3.00 22.00 23.00 50.00 98.00 196.00 BILLING RATE(2016) 177.06 177.06 141.64 107.84 88.53 0.00 TOTAL DIRECT LABOR 531.18 3895.32 3257.72 5392.00 8675.94 21,752.16 DIRECT COST 266.00 TOTAL 22,018.16 USE NOT TO EXCEED FEE 22,000.00 DIRECT COST SUMMARY SITE 10 TRIPS @ 15.00 MILES @ 0.40 PER MILE 60.00 CITY HALL 1 TRIPS @ 15.00 MILES @ 0.40 PER MILE 6.00 MISCELLANEOUS, PAPER&PRINTING 200.00 266.00 EXHIBIT ( 0,0( S:\Employee Folders\Amarda YUoe\126th St Design Mantours\126th Street Uttity Coordination Manhour EXHIBIT B Invoice Date: Name of Company: Address &Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Date Goods/Services Provided Cost Per Hourly Total Goods/Services Goods/ (Describe each good/service Item Rate/ Service separately and in detail) Hours Provided Worked GRAND TOTAL Signature Printed Name EXHIBIT C INSURANCE COVERAGES Worker's Compensation&Disability Statutory Limits Employer's Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit Property damage, contractual liability, products-completed operations: General Aggregate Limit(other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal &Advertising Injury Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit(any one person): $ 50,000 Comprehensive Auto Liability (owned, hired and non-owned) Bodily Single Limit: $500,000 each accident Injury and property damage: $500,000 each accident Policy Limit: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $500,000 Maximum deductible: $ 10,000 EXHIBIT D AFFIDAVIT J G 5 Gp A. % kem l.t,1 ,being first duly sworn,deposes and says that he/she is familiar with and has personal knowledge of the facts herein and,if called as a witness in this matter,could testify as follows: 1. I am over eighteen(18)years of age and am competent to testify to the facts.contained herein. 2. I am now and at all times relevant herein have been employed by Evilisriesr�u t Co.. LL t (the"Employer") in the position of i 3. I am familiar with the employment policies,practices,and procedures of the Employer and have the authority to act on behalf of the Employer. 4. The Employer is enrolled and participates in the federal 'E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the I O day ofAa L-v ,20 I(,. /4/1/ r Printed: Tase�z f/eny,/ I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and comet. Printed: '\'Aar-Vk . 37, REA,/ sc)\