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HomeMy WebLinkAboutSmock Fansler/Eng/CO1/11,362/Keystone and Main LandscapeCITY OF CARMEL TO: Smock Fansler Corp. 2910 West Minnesota Street Indianapolis, IN 46241 Attn: Joe Davee CONTRACT CHANGE ORDER NO.: 1 DATE: 1/20/2016 PROJECT NAME: 15-10 Keystone and Main Landscape CITY REQ. NO.: CITY PO NO.: 2010 COIT Bond: P.O. #32929 CITY PO DATE: 7/23/2016 I. You are directed to make the following changes in this Contract: Item 018 - Boring - added quantity as part of added electrical scope in Item CO 2 -::9 Item CO 1 - To compensate for tenting and heating to control conditions during winter temperatures and weather for stone veneer that requires minimum temperatures for an extended period of time to set mortar. Item CO 2 - added electrical scope due to unforeseen field conditions. SCHEDULED ADJUSTMENT ITEM AMOUNT H OR ( -1 DAYS Item 018 - Boring $836.00 0 Days Item CO 1 - Winter Conditions $9,500.00 0 Days Item CO 2 - Added Electrical $1,026.00 0 Days Scope TOTAL $11,362.00 228 per Precon II. The following referenced Documents further describe the changes outlined in Paragraph I, and are to be considered a part of this Change Order: R.F.P.: W.D.C. NO.: Other: _ By Request from the City of Carmel The changes result in the following adjustment of Contract Price and Contract Time: Contract Price prior to this Change Order $539,894.46 Contract Price will be increased/decreased by this Change Order $11,362.00 New Contract Price including this Change Order $551,256.46 Contract Time, prior to this Change Order 108 Days 10/31/2015 Completion Date Net increased/decreased resulting from this Change Order 228 Days Current Contract Time including this Change Order 336 6/15/2016 Completion Date This Change Order is for full and final settlement of all direct, indirect, impact costs and time extensions incurred at any time resulting from the performance of the changed work. The Above Changes Are The :Above Changes Are; Approved Recommended Accepted CROSSROAD ENGINEERS Smock Fansler Corn o� ENGINEER CONTRACTOR ames Brainard, Mayor .3417 Sherman Drive - -:2910 West Minnesota St Address - Address K s an C' Eri eer Beech Grove, IN: 46107 Indianapolis, IN .46241 City/State/Zip .- City/State%Zip: ary Burk , ember By.. By: Lori Wats Member Phone: 17-780=15 5 Phone:. 317-248=8371 A S Date: : Date: 2 F . Christine S. Paule',. Clerk-Treasu er X .Date: J 2-7� (TFD tilh '1: 19�I Smock )Fansler COR POR AT ION 2910 West Minnesota Street Indianapolis, IN 46241.4541 317.248.8371 Tel 317.244.4507 Fax Quotation DATE: 10/15/2015 Quote # B15 -0037E TO: Cheryl Chalfant, REA FROM: Joe Davee REGARDING: Keystone - Main Roundabout Landscaping Additional Electrical Scope Per RFI #002 We Propose to Provide the following ScoDe of Work: Additional boring and conductors to accommodate alternate handhole location with consideration for adjustments to equipment inside existing cabinets, which constitute a net zero change in cost. Additional Conduit and Wire: $ 1,026.00 Additional Boring Calculated at 80 LF x $10.45/LF: $ 836.00 Total: $ 1,862.00 INCLUDES: Install conduit to center islands for 3 lights and 1 receptacle as per plans. Feed through handhole to cabinet Net increase in conductors to be installed is 150 LF given the additional distance from the panel to the handhole Separate cost for bore from handhole to first fixture, totaling 80 LF beyond that anticipated by bid documents and billed as additional unit cost. No cost changes/adjustments to be made within existing cabinets per direction from RFI #002. EXCLUDES: Bonds, Permits or Related Fees Premium Time for shift work, weekends or holidays. Masonry, Urns or related work. Topsoil or other landscaping work adjacent to wall footings. SALES TAX No INCLUDES ADDENDA 1 THROUGH NOTES: Please call if you have any questions. Thanks For The Opportunity To Serve You! CO#1 - Add'I Electrical Work Carmel Keystone Roundabout Lance Stahley From: Barry Simpson <bsimpson@enverityeng.com> Sent: Thursday, October 15, 2015 9:15 AM To: 'Cheryl Chalfant' Cc: Lance Stahley Subject: RE: FW: Carmel Keystone RAB RFI #002 Cheryl, We have reviewed the supporting documents from Smock Fansler and Apple Electric and found the following: 1. Scope is consistent with field discussions and RFI response. 2. Additional 80 feet of directional bore and associated conduit is consistent with the changes discussed. 3. Additional 150 feet of 61110 AWG conductors is consistent with the changes discussed. 4. We ran a cost estimate using RS Means data for the conduit and wire and came up with a number that was slightly lower than $1,026.00. We attribute the discrepancy to the volatility of copper and conduit pricing and Find that it is consistent with what we anticipated. 5. We understand from the email chain below the directional bore pricing is consistent with unit costs for the project. We recommend approval of this proposal. The change is all value added to the project, no rework was required. The change was a result of several factors: 1. In ability to utilize existing conduit sleeves based on a lack of adequate marking and as-builts identifying their location and elevation. 2. Original project provided no spare conduits between the utility cabinets and hand holes. Not even when the hand hole was within 10 lineal feet of the cabinet and cost was essentially tens of dollars. 3.. We incorrectly located the lighting hand hole on the east side of -the site directly adjacent to -the cabinet when in fact it was on the opposite side of the road. Combination of a lack of detailed as-builts and an error in our field notes. Thanks, Barry K. Simpson, EE, LEED AP Director of Electrical Engineering N, mil i bsimpson@)enveritVENG.com .:Jir' t `317.$53.2627 ywAy.enveritvENG.com From: Joe Davee[mailto:jodavee@smockfansler.com] Sent: Thursday, October 15, 2015 8:27 AM To: Barry Simpson <bsimpson@enverityeng.com>; 'Cheryl Chalfant' <cchalfant@reasite.com>; Lance Stahley <Istahley@crossroadengineers.com> Subject: RE: FW: Carmel Keystone RAB RFI #002 All, Please see the attached additional cost breakdown per the investigation results of RFI #002. Also attached is the quote from Apple electric. The price difference represents our standard G&A mark-up of 13%. There is a lump sum for the conduit and wire and unit price quantity increase for the directional bore, which is in line with the pricing schedule of the project. Let me know if you have any questions or concerns. Thanks, Joe Davee VP, Project Manager Smock Fansler Corporation PH 317-248-8371 FX 317-244-4507 CELL 317-714-3223 www.smockfansier.com From: Barry Simpson[mailto:bsimpson(abenverityeng.com] Sent: Wednesday, October 14, 2015 4:38 PM To: Joe Davee; 'Cheryl Chalfant'; Lance Stahley Subject: RE: FW: Carmel Keystone RAB RFI #002 Joe, Sounds pretty close to what I anticipated. Can you have them provide a detailed breakdown for review and the files? Thanks, Barry K. Simpson, PIE, LEED AP Director of Electrical Engineering ivq d ® 14-3 °3 X naii ; bsimpsonrcDenyjpfq E!C.cam : <image002.gif> Cheryl Chalfant Associate RUNDELL ERNSTBERGER ASSOCIATES Land I';anntng i- Urh,^n D::sirn — dsrarv: r r(A111"ctwc 618 East Market Street Indianapolis, In 46202 T [317] 263.0127 F [317] 263.2080 www.reasite.com Join our mailine list. From: Joe Davee[mailto:iodavee@smockfansler.com] Sent: Wednesday, December 02, 2015 1:47 PM To: Cheryl Chalfant <cchalfant@reasite.com>;'Lance Stahley' (Istahlev@crossroadeneineers.com) <Istahlev@c_rossroadengineers.com>; Kashman, Jeremy M <ikashman@carmel.in.gov> (ikashman@carmel.in.gov) <ikashman@carmel.in.sov> Subject: Keystone and Main RAB - Winter Conditions for Masonry Cheryl, Per my voice mail to you, the stone masons are scheduled to start this week on the stone veneer/cladding on the structural walls which are now complete and we feel the west wall has been exposed to cure long enough that the concrete's moisture content will not be an issue. We have been working diligently to get as much work finished before cold weather as possible, but currently the temperatures are not favorable for the thin set system specified for the application of the stone veneer. As I mentioned in the pre -con meeting in September, there was a real possibility of encountering winter conditions before the wall was finished and, if I remember correctly, we agreed we would cross that bridge when we came to it. Broady Campbell has reviewed the product information for the Laticrete thin -set system with regard to.the current weather conditions and has also consulted with their supplier, General Shale, who confirmed, the information via the Laticrete Tech Info hotline. They informed me the initial air and water barrier coating is to be applied in temperatures of 50 degrees and above where the substrate must be at 50 degrees for 24 hours before installation and 48 hours after installation. The mortar bed allows temperature ranges down to 40 degrees, but the current overnight lows are below that range as well. This will require a full tenting of the walls as work is performed. The cost of doing both walls for the proper duration of the work is $9,500.00. 1 can send an email to the local Laticrete rep as well to see if he can let us know what latitude we may have, but I don't hold out much hope they will deviate from their product manuals. Given the time frame in which the project was bid relative to the date of our notice to proceed we feel we have been as responsive as possible toward the project and are not responsible for incurring the cost of winter protection measures. Please let me know how you would like to proceed or if you would like to meet to discuss further. Thanks, Joe Davee VP, Project Manager Smock Fansler Corporation PH 317-248-8371 Cheryl, Please see the attached RFI #002 regarding electrical handholes and trenching/boring. There appears to be an infrastructure oversight which may significantly alter the electrical scope. Feel free to contact Scott Apple directly (317-840-6117) to get further clarification of his questions. An onsite meeting next week may be warranted as well. Thanks, Joe Davee VP, Project Manager Smock Fansler Corporation PH 317-248-8371 FX 317-244-4507 CELL 317-714-3223 www.smockfansler.com Lance Stahley From: Lance Stahley <Istahley@crossroadengineers.com> Sent: Wednesday, December 09, 2015 11:52 AM To: 'Joe Davee' Cc: 'Cheryl Chalfant'; 'Jeremy Kashman' Subject: RE: Keystone and Main RAB - Winter Conditions for Masonry Joe, Per our phone conversation, please move forward with heating and tenting per herein in an attempt to wrap up with wall work for the season. As discussed, the goal will be to limit blocking any sight lines and working toward completion as soon as possible so sight can be cleaned up for winter. I'll also work with you on a change order to get executed over the winter. Thank you, Lance From: Joe Davee [mailto:jodavee@smockfansler.com] Sent: Wednesday, December 09, 2015 9:41 AM To: 'Lance Stahley' <Istahley@crossroadengineers.com> Cc: 'Cheryl Chalfant' <cchalfant@reasite.com>;'Jeremy Kashman' <jkashman@carmel.in.gov> Subject: RE: Keystone and Main RAB - Winter Conditions for Masonry Importance: High Lance, Greg Broady confirmed my concerns about continuity; the primer is only UV stable for short periods of time. They have a message in to the laticrete rep to get a firm number but it is measured in days, not weeks, before the mortar layers must be applied. That is why they didn't just go ahead and apply it this week. Rain/snow delays will be less of an issue with the tent. Thanks, Joe Davee VP, Project Manager Smock Fansler Corporation PH 317-248-8371 FX 317-244-4507 CELL 317-714-3223 www.smockfansler.com From: Lance Stahley [mailto:Istahlev@crossroadengineers.com] Sent: Wednesday, December 09, 2015 9:37 AM To: Joe Davee Cc: 'Cheryl Chalfant'; 'Jeremy Kashman' Subject: RE: Keystone and Main RAB - Winter Conditions for Masonry Ok, thanks. Also ask them if rain is less of a chance of delays if tented please? Thanks, Lance From: Joe Davee [mailto:jodavee@smockfansler.coml Sent: Wednesday, December 09, 2015 8:35 AM To: Lance Stahley <Istahlev@crossroadeneineers.com> Cc: Joe Davee <iodavee@smockfansler.com>; Cheryl Chalfant <cchalfant@reasite.com>; Jeremy Kashman <jkashman@carmel.in.sov> Subject: Re: Keystone and Main RAB - Winter Conditions for Masonry I will check with them. I'm sure they can probably start but the process has to be completed once started. If I understand the material properly, the layers can't be installed and left alone for long periods of time before the next one. Joe Davee VP, Project Manager Smock Fansler Corporation PH 317-248-8371 CELL 317-714-3223 Sent from my iPhone On Dec 9, 2015, at 8:31 AM, "Lance Stahley" <Istahlev@ crossroadengineers.com> wrote: Joe, Can Broady get started as even over night temps look good in the extended forecast while the City is making a decision on tenting costs if needed. Maybe these costs are reduced based on need. Thank you, Lance Stahley CrossRoad Engineers 317.439.5515 On Dec 4, 2015, at 3:18 PM, Joe Davee <jodavee@smockfansler.com> wrote: I would say a week and a half per wall is the way to look at it. Also, the colder it gets the more fuel they may need, so time is of the essence. Thanks, Joe Davee VP, Project Manager Smock Fansler Corporation PH 317-248-8371 FX 317-244-4507 CELL 317-714-3223 www.smockfansler.com From: Lance Stahley [mai Ito: Istahlev(aDcrossroadengineers com] Sent: Friday, December 04, 2015 2:17 PM To: Joe Davee; 'Cheryl Chalfant' Cc: 'Jeremy Kashman' Subject: RE: Keystone and Main RAB - Winter Conditions for Masonry Thanks Joe, Did Broady indicate it would be a moving operation as tenting will move to where extents of the current work is versus a one-time set-up for apex 1 % weeks over entire wall? And maybe a week and a half per wall either way is ok with the City but this information may help them with their decision. Thanks, Lance From: Joe Davee [mailto:iodavee@smockfansler.com] Sent: Friday, December 04, 2015 11:27 AM To: 'Cheryl Chalfant' <cchalfant@reasite.com> Cc: Jeremy Kashman (ikashman@carmel.in.gov) <jkashman@carmel.in.eov>; Istahlev@crossroadengineers.com Subject: RE: Keystone and Main RAB - Winter Conditions for Masonry Importance: High Cheryl, Broady says it will be about three weeks to do both walls (finished by Christmas if starting right away and no further delays) and the tenting will be about 3 feet wider than the wall where they're working. The tent is only needed for the veneer since the coping can be placed on a decent weather day and covered with blankets. Please let me know ASAP if I can get Broady out there next week. Thanks, Joe Davee VP, Project Manager Smock Fansler Corporation PH 317-248-8371 FX 317-244-4507 CELL 317-714-3223 www.smockfansier.com From: Cheryl Chalfant[mailto:cchalfant(a)reasite.com] Sent: Thursday, December 03, 2015 3:59 PM To: Joe Davee Cc: Jeremy Kashman (ikashman@carmel.in.gov); Istahley(acrossroadengineers.com Subject: RE: Keystone and Main RAB - Winter Conditions for Masonry Joe, Would you please provide further clarification as to how long you will anticipate it will take to place the veneer if the tenting/heating is used? Also, can you provide the estimated scope of the tenting within the RAB? There is concern that tenting will obstruct site lines, particularly if they will be necessary for a significant amount of time. Any clarification you can provide as to scheduling and extent would be helpful. Thank you,