HomeMy WebLinkAboutBPW Minutes 1-20-16Board of Public Works and Safety Meeting
Minutes
Wednesday, January 20, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Jacob Quinn
MINUTES
Minutes for the January 6, 2016 Regular meeting were approved 2-0.
BID/OUOTE OPENINGS AND AWARDS
Quote Opening for Keystone Crack Sealing; Board Member Burke opened the quotes and read
aloud:
Company Amount
Rieth-Riley Construction Co., Inc $130,000
The quotes were given to Dave Huffman, Street Commissioner for review and recommendation.
Bid Award for the 2016 Police AWD Utility Vehicles; Pearson Ford; This was the lowest and
most responsive bid; This item was Tabled.
Bid Quote Approval for Project #15-20(INS) — 3130 E. 96th Street Sewer Repair; This bid was
opened just prior to the meeting. It was determined that the bid was still valid. Board Member
Burke read them aloud:
Company Amount
Calumet Civil Contractors $23,045.00
The quotes were given to Jeremy Kashman, City Engineer for review and recommendation.
PERFORMANCE RELEASES
Resolution BPW-01-20-16-02; Park Grenshire Subdivision; Initial Erosion Control, Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Resolution No. BPW 01-20-16-01; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; St. Vincent Carmel Hospital, Paramedicine Services; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW 01-20-16-22; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; ($110, 000.00); Independent Consultant Linda J. Harvey;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Gazebo; Music Concert; July 9, 2016; 4: 00 p. m. to 5:30 p. m.; David Tenold,
Carmel Seventh-Day Adventist Church; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request to Use City Streets; 4 Mile Run; March 12, 2016; 9: 00 a.m. to 12: 00 p. m.; James
Nichols, 131 Event Productions LLC; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request to Use Gazebo; Wedding; June 18, 2016; 10:00 a.m. to 7: 00 p.m.; Brittany Flagg; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Carmel Celebration of Bands; August 20, 2016; 8:00 a.m. to 11: 00 p.m.;
Charles Conrad, Indiana Wind Symphony; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
OTHER
Request for Street Restriction/Open Pavement Cut; 307 Srh Street N.E.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Recreational Path Closure/Open Cut at Both Locations for Gas Service; 3650 &
3670 West 141" Street Overbrook Farms; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-03; Art Grant for Actor's Theatre of Indiana; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-04; Art Grant for Carmel Art's Council; Mayor Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-05; Art Grant for Carmel Clay Historical Society; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-06; Art Grant for Carmel Community Players; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-07; Art Grant for Carmel Klavier, Inc.; Mayor Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-08; Art Grant for Carmel Symphony Orchestra; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-09; Art Grant for Central Indiana Dance Ensemble, Inc.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-10; Art Grant for Friend's Helping Friends, Inc.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-I1; Art Grant for Gregory Hancock Dance Theatre; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-12; Art Grant for Indiana Ballet Conservatory; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-13; Art Grant for Indiana Music Education Association Foundation;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
Resolution BPW 01-20-16-14; Art Grant for Indiana Symphony Society, Inc.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-15; Art Grant for Indiana Wind Symphony; Mayor Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-16; Art Grant for Indianapolis Children's Choir; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-17; Art Grant for Indianapolis Opera; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-18; Art Grant for Indianapolis Symphonic Choir; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-20-16-19; Art Grant for International Talent Academy; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01 -20 -16 -20, -Art Grant for The Museum of Miniature Houses and Other
Collections, Inc.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Resolution BPW 01-20-16-21; Art Grant for Russian School; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member adjourned the meeti at 0:25 a.m.
i
ristine S. Pauley —Clerk-Treas r
Approved
James Brainard
S. Pauley-,C'lerk-Treasurer
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