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Home My WebLink AboutVS Engineering/ENG/ Addl Serv/20,600/Culvert ReplacementVS Engineering. Inc. • Engineering Department - 2015 Appropriation ASA #1; #203-I24350900: PD. 33466 Contract Not To Iluced S20.600.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement') entered into by and between the City of Carmel' and VS Engineering, Inc. (the "Vendor'), as City Contract dated March 20, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit `B", as well as the required E -verify Affidavit, attached hereto and incorporated herein as Exhibit "C'. Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: r - James Brainard, Presidin Officer ❑nf— . /— /.-- /q , Mary Ai rke, Member' Date: // / hh VS Engineering, Inc. By: Authorized 6ignalfire Sanjay B. Patel, P.E. Printed Name President Title Lori S. Watson, Me r FID/TIN: 35-1494479 Date: r ATTEST: Last Four of SSN if Sole Proprietor: Date: December 28, 2015 r- G y, 19C erk-Tress re �ac�kf Date: f Tv#) VS ENGINEERING, INC. Civil • Structural • Transportation • Environmental December 18, 2015 Mr. Jeremy Kashman, P.E. Carmel City Hall, First Floor One Civic Square Carmel, Indiana 46032 Re.: Carmel River Road Culvert Replacement Construction Inspection Dear Mr. Kashman: VS Engineering (VS) appreciates the continued work and trust from the City of Carmel. As you are aware, VS incurred additional construction inspection time and expense due to the relocation and protection of a Citizens Energy Group waterline that was in conflict with the new culvert structure. The attached summary details the additional inspection services our staff provided during the waterline relocation and protection. The original VS contract is for $78,600. To date, we have invoiced and received $75,514.35 which leaves a contract balance of $3,085.65. As detailed in the attached summary, VS construction inspector(s)' time on site due to the waterline conflict resulted in additional cost of $31,042.48. Recognizing that some of our inspector's time during the waterline relocation/protection phase was geared towards actual culvert construction, a portion of the $31 k was included in our original project budget. Also recognizing that the City of Carmel will not be reimbursed by Citizens Energy Group, this Amendment No. 1 request is for $20,600 in order to cover our actual additional costs (rate + overhead) excluding profit. Your favorable consideration for this Amendment No. 1 is appreciated. Please feel free to call me anytime (317.626.0070) if you should have any questions or require additional information. Respectfully, Sanjay B. Patel, P.E. President Attachment EXHIBIT -L JT Indianapolis Fort Wayne Evansville Bloomington 4275 North High School Rd Indianapolis, IN 46254 10305-A Dawson's Creek Blvd. 915 Main Street, Suite 205 120 W. 7" Street, Suite 306 Phone: 317.293.3542 Fort Wayne, IN 46825 Evansville, IN 47708 Bloomington, IN 47404 Phone: 260.489.6635 Phone: 812.401.0303 Phone: 812.332.5944 www.vsengineering.com RIVER ROAD CULVERT REPLACEMENT CITY OF CARMEL Date Description Ted Hours Labor at $97.14/Hour Mileage Steve Hours Labor at $97.14/Hour Mileage TOTAL DAILY COST 7/15/2013 4 Caissons were delivered to jobsite and unloaded to Gerig-Ottenweller 6.5 $ 631.41 $ 27.50 1.0 $ 97.14 $ - $ 756.05 for the eastside of the twin 36 inch diameter watermains 7/16/2013 Surveyors were on site to locate Caissons. Illini Drilled Foundation 7.5 $ 728.55 $ 25.00 1.0 $ 97.14 $ - $ 850.69 (IDF) started drilling for the first Caisson on the west side of the water lines. They had trouble with the hole caving in. They left at 2:30 pm. 7/17/2013 IDF was back to drill for the Caissons. They continued having 8.0 $ 777.12 $ 25.00 2.0 $ 194.28 $ - $ 996.40 trouble with cave-ins. Gerig-Ottenweller (G -O) assisted them. PSI was on site for inspecting the Caisson work. 7/18/2013 IDF continued drilling for the Caissons. PSI on site. 6.5 $ 631.41 $ 25.00 5.0 $ 485.70 $ 25.00 $ 1,167.11 7/19/2013 A meeting was held on site to discuss the Brighthouse broken cable 7.0 $ 679.98 $ 25.00 4.0 $ 485.70 $ 24.50 $ 1,215.18 and Caisson troubles encountered with drilling operations. IDF continued auguring for the Caissons. They started drilling for the second Caisson on the west side of the water lines. G-0 excavated a road on the north side of the channel to be able to get the drilling rig out of the channel in case of rain this weekend. 7/22/2013 IDF thinks they hit limestone in the first Caisson hole at 42 feet. They 8.5 $ 825.69 $ 25.00 0.0 $ - $ - $ 850.69 continued drilling for the second Caisson. 7/23/2013 IDF continued drilling at the first Caisson and stopped at 48 feet. 8.0 $ 777.12 $ 25.00 1.0 $ 97.14 $ - _ $ 899.26 They then started drilling at the second Caisson and drilled to 38 feet. They quit drilling and pulled their drilling rig out of the channel after they said they hit rock and couldn't drill any further. North Point said they didn't hit rock. Justin Broshears stopped by to see why drilling wasn't proceeding as planned. 7/24/2013 A meeting was held on site to discuss depth of Caissons problems. It 8.0 $ 777.12 $ 25.00 4.0 $ 388.56 $ 28.50 $ 1,219.18 was decided to extend the second Caisson hole from 38 feet to 44 feet. The Caisson hole diameter was changed from 32 inches to 36 inches. 7/25/2013 IDF moved in a bigger drilling rig this morning and started drilling 8.0 $ 777.12 $ 25.00 5.0 $ 485.70 $ - $ 1,287.82 for the Caissons on the eastside of the twin 36 inch diameter water lines. 4 Rebar cages for the Caissons showed up and were unloaded. 7/26/2013 - IDF continued drilling for the Caissons on the eastside of the water 8.5 $ 777.12 $ 25.00 4.0 $ 388.56 $ - $ 1,190.68 lines. G-0 poured the vertical closure to the NW wingwall. 7/27/2013 G-0 removed the wooden forms from the concrete pour made 0.0 $ - $ - 0.0 $ - $ - $ - yeste;d RIVER ROAD CULVERT REPLACEMENT CITY OF CARMEL Date Description Ted Hours Labor at $97.14/Hour Mileage Steve Hours Labor at $97.14/Hour Mileage TOTAL DAILY COST 7/29/2013 IDF continued drilling for the Caissons on the eastside of the water 4.0 $ 388.56 $ 27.50 1.0 $ 97.14 $ - $ 513.20 lines. G-0 had 2 laborers retie the rebars to two of the rebar cages for the Caissons on the west side of the water lines. The ties made at the rebar plant were not sufficient enough to withstand the lifting of the cage into the Caissons. 7/30/2013 IDF continued drilling for the two Caissons on the eastside of the 8.0 $ 777.12 $ 25.00 0.0 $ - $ - $ 802.12 water lines. G-0 placed B Borrow and compacted it at the north end of the NW wingwall. Alt-Witzic was on site to run compaction tests there. 7/31/2013 IDF continued drilling for the Caissons on the eastside of the water 8.0 $ 777.12 $ 25.00 0.0 $ - $ - $ 802.12 lines .. G-0 had laborers retie the rebar cages for the eastside Caissons. 8/1/2013 IDF poured concrete for the SW and NW Caissons. G-0 had 10.5 $ 1,019.97 $ 25.00 1.0 $ 97.14 $ - $ 1,142.11 earlier installed the rebar cages down inside the Caissons. They also had removed muck from around NE and SE Caissons. 8/2/2013 The owner of IDF was on site and said no more overtime 4.5 $ 437.13 $ 27.50 2.0 $ 194.28 $ - $ 658.91 work will be allowed. G-0 poured grout between the inner and outer steel casings at the NE Caisson. 8/5/2013 IDF cleaned the bottoms out to the SE and NE Caissons. 7.0 $ 679.98 $ 25.00 4.0 $ 388.56 $ 28.50 $ 1,122.04 G-0 placed the rebar cages in these Caissons and pumped concrete into them. PSI and Northpoint inspectors were on site to observe the pours. 8/6/2013 Wood forms for the grade beams were delivered. G-0 8.0 $ 777.12 $ 25.00 0.0 $ - $ - $ 802.12 placed and compacted stone around the 4 Caissons. 8/7/2013 G-0 placed stone and compacted it at the east grade 8.0 $ 777.12 $ 25.00 0.0 $ - $ - $ 802.12 beam. Started placing forms for the grade beams. 8/8/2013 G-0 formed up the 2 foot wide vertical closure for the 8.0 $ - $ 27.50 0.0 $ - $ - $ 27.50 SW wingwall and installed rebar at same. /9/2013 G-0 poured the vertical closure at the SW wingwall. 8.0 $ 777.12 $ 25.00 2.0 $ 194.28 $ - $ 996.40 Earth Exploration was on site to run tests at all 4 Caissons to look for any voids. 8/10/2013 G-0 reinstalled the concrete drainage pipe and it's end 0.0 $ - $ - 0.0 section near the NW wingwall that had been removed earlier. Removed wooden forms from yesterday's concrete pour. RIVER ROAD CULVERT REPLACEMENT CITY OF CARMEL Date Description Ted Hours Labor at $97.14/Hour Mileage Steve Hours Labor at $97.14/Hour Mileage TOTAL DAILY COST 8/12/2013 G -O placed fill for SW wingwall footing. Forming grade beam for caissons. 2.0 $ 194.28 $ 25.00 8.0 $ 777.12 $ 32.50 $ 1,028.90 8/13/2013 G-0 installed rebars and wood forms for the west grade 8.0 $ 777.12 $ 25.00 2.0 $ 194.28 $ 25.50 $ 1,021.90 beam. They placed and compacted stone at the grade beams. 8/14/2013 G-0 worked on installing rebars and wood forms for the 8.0 $ 777.12 $ 25.00 4.0 $ 388.56 $ 25.50 $ 1,216.18 grade beams on each side of the twin water lines. 8/15/2013 G-0 poured both grade beams today. They also placed a 8.0 $ 777.12 $ 25.00 4.0 $ 388.56 $ 25.50 $ 1,216.18 pre -cast concrete foundation footer at the NW wingwall. Patriot Pipes was on site fusing plastic pipes together to fill a retention pond SW of the project that was loosing water due to our dewatering at the box structure. G -O blew out water from the 16 pipes inside the Caissons that were used for Earth Exploration's testing and poured them with grout. Alt-Witzic was on site to run compaction and concrete tests. 8/16/2013 G-0 placed a pre -cast concrete footer at the SW 9.0 $ 874.26 $ 25.00 4.0 $ 388.56 $ 25.00 $ 1,312.82 wingwall. They stripped the wood forms from yesterday's concrete pour. Patriot Pumps finished fusing their plastic pipes and hooked them up to the well points on site and had it discharge into an existing curb inlet s outh of the project site. This was done to refill a retention pond SW of the project site. But it didn't. The water pumped down to that curb inlet drained back in to the ditch that our structure was on. A meeting was held on site to discuss what to do about this. 8/17/2013 G -O set two pre -cast concrete footers for the 3 sided box on the 2.0 $ - $ 25.00 0.0 $ - $ - $ 25.00 northside of the channel. (Just west of the west grade beam). 8/19/2013 G-0 had 2 laborers working at cleaning up the jobsite today 8.0 $ 777.12 $ 27.50 0.0 $ - $ - $ 804.62 rM0/2013 G-0 set pre -cast concrete panels on top of the grade beams over the 8.0 $ 777.12 $ 25.00 2.0 $ 194.28 $ - $ 996.40 V_ twin 36 inch water lines. A reinforced concrete slab will be poured over these panels at a later date. Patriot Pumps extended their plastic pipe further to the south of the project and tied it into another existing curb inlet to fill up the drained retention pond SW of the project. W r � RIVER ROAD CULVERT REPLACEMENT CITY OF CARMEL Date Description Ted Hours Labor at $97.14/Hour Mileage Steve Hours Labor at $97.14/Hour Mileage TOTAL DAILY COST 8/21/2013 G -O grouted the beam lines to the pre -cast concrete panels placed 8.0 $ 777.12 $ 25.00 4.0 $ 388.56 $ 30.50 $ 1,221.18 over the grade beams at the twin 36 inch diameter water lines. Started placing rebars on these panels for the slab pour to be made later. 8/22/2013 G -O tying rebars over these pre -cast concrete panels. They also 4.0 $ 388.56 $ 25.00 4.0 $ 388.56 $ 25.00 $ 827.12 placed B Borrow and stone for the pre -cast concrete foundations west of the grade beams. 8/23/2013 G-0 finished tying the bottom mat of rebars and started tying the 2.0 $ 194.28 $ 25.00 4.0 $ 388.56 $ 30.50 $ 638.34 second mat of rebars for the slab over the pre -cast concrete panels sitting on the grade beams'at the twin water lines. 8/26/2013 G -O continued tying the second mat of rebars for the slab over the pre -cast concrete panels sitting on the grade beams. 8.0 $ 194.28 $ 25.00 0.0 $ - $ - $ 219.28 8/27/2013 G-0 placed wood forms for the above mentioned slab. 8.0 $ 777.12 $ 25.00 0.0 $ - $ - $ 802.12 8/28/2013 G -O poured the slab over the pre -cast concrete panels. This concludes 8.0 $ 777.12 $ 25.00 8.0 $ 777.12 $ 31.50 $ 1,610.74 work done at the concrete structure over the twin 36 inch diameter water lines. SUBTOTALI 241.5 81.0 $ 31,042.48 VS Engineering, Inc. Engineering Department - 2015 Appropriation ASA #1; #203-R4350900; P.O. 33466 Contract Not To Exceed $20,600.00 EXHIBIT `B" E. -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in. the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right_ to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. [SACcm1mc1s\ProLsvm & Goads Svcs\Engincering@015 VS Engineering, Inc. Add? Svcs Amend 3-27-2012.dac: 12212015 3:50 PM] VS Engineering, Inc. Engineering Department - 2015 Appropriation ASA #1; #203-R4350900; P.O.33466 Contract Not To Exceed $20,600.00 Exhibit "C" E -Verify Affidavit Sanjay B. Patel , being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by VS Engineering, Inc.. (the "Company") in the position of President . I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of die Company. 4. The Employer is enrolled and participates in the federal E -Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the 28th day of December 20 15 Printed: Sanjay B. Patel I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and -representations are true and correct. Printed: Richard L. Pierce JS MV1.1" mfS'aRCmIJn Svu1C•o1lulmhlpL01,51V.S F�Ipfnmin6 Nc AIL1151c..\nrtul)37.2o IZ,e,;.�u: upols�:sn any