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HomeMy WebLinkAboutBPW Minutes 3-2-16Board of Public Works and Safety Meeting Minutes Wednesday, March 2, 2016 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10: 00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn BID/QUOTE OPENINGS AND AWARDS Bid Opening for 2016 Tandem Axle Salt Trucks; Mayor Brainard opened the bids and read them aloud: Company Amount - Peterbilt of Indiana Inc $912,476 Stoops Freightliner $922,754 Truck City $957,844 Rush Trucks $989,722 Bid Opening for 2016 Sign Truck; Mayor Brainard opened the bids and read them aloud: Company Altec Amount $164,293.15 Bid Opening for 2016 Landscaping Maintenance — East of Meridian; Mayor Brainard opened the bids and read them aloud: Company Hittle Landscaping Inc Amount $83,238.72 Bid Opening for 2016 Landscaping Maintenance — West of Meridian; Mayor Brainard opened the bids and read them aloud: Company Hittle Landscaping Inc Amount $72,210.99 Bid Opening for 2016 Mowing — East of Meridian; Mayor Brainard opened the bids and read them aloud: Company Amount Hittle Landscaping $117,038 Bid Opening for 2016 Mowing — West of Meridian; Mayor Brainard opened the bids and read them aloud: Company Amount Hittle Landscaping $114,043.13 Bid Opening for 2016 Additional Mowing Areas; Mayor Brainard opened the bids and read them aloud: Company Amount Hittle Landscaping $48,888.84 Bid Opening for Used Police Cars; Mayor Brainard opened the bids and read them aloud: Company Amount deglum Leasing Corp. $68,300 Asian Motors $47,385 Quote Opening for 2016 Right of Way Mulching; Mayor Brainard opened the quotes and read them aloud: Company Amount T.M.T. Inc $44,792.25 Quote Opening for Landscape Fertilization; Mayor Brainard opened the quotes and read them aloud: Company Amount TruGreen Limited Partnership $71,315 Quote Opening for 11 e Street and Gray Road Clearing; Mayor Brainard opened the quotes and read them aloud: Company Amount Monroe LLC $39,605 Morphey Construction, Inc. $47,452 Yardberry Landscape Excavating Co. $66,250 PERFORMANCE RELEASES Resolution BP W-03-02-16-01; Jackson's Grant (Silvana); Water Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-03-02-16-02; The Woods @ Shelborne; Water Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-03-02-16-03; The Lakes at Towne Road III; Street Signs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-03-02-16-04; Westmont Section 2 & 2B; Street Signs (Sec. 2), Street Lights (Sec. 2), Common Area Sidewalks (Sec. 2), Asphalt Paving (Sec. 2B) and Concrete Curbs (Sec. 2B); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Decorative Paving Company; ($28,717.58); Carmel City Hall South Entry Unit Paver Repair; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; First Group Engineering, Inc.; ($51,400. 00); Agreement for Professional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Duke Energy Indiana, LLC; ($581, 000.00); Duke Energy Transmission Engineering and Construction; Board Member Burke made a motion to amend the contract price to $611, 000. Board Member Watson seconded. The motion was approved 3-0. Board Member Burke moved to approve as amended. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; DLCO, Inc.; Change Order #5; ($0); Shared Use Path Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Yardberry Landscape; Change Order #5; ($0); Shared Use Path 13e Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Smock Fansler Corp.; Change Order 41; ($11,362.00); Keystone and Main Landscape; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use City Streets; Parade for Girls Swimming; Feb 20, 2016; 9:00 a.m. to 11:30 a.m.; Board Member Burke moved to approve: Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Graduation Party; June 11, 2016; 12: 00 p.m. to 4: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Caucus - Candidates Forum; April 12 and 14, 2016; 4:00 p.m. to 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; St. Patrick's Day Celebration; March 19, 2016; 8:00 a.m. to 11:59 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Fun Run Fundraiser; June 25, 2016; 5: 00 p. m. to 8:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; 11966 River Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut/Sidewalk Closure/Curb Cut Vacation; 540 2"d Ave NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Street Closure/Open Pavement Cut; Birdcage Walk and Broughton St.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; 106`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Pathway Closure; West Main Street & Clay Center Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Alleyway Curb Cut; 550 2nd Ave.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 717 Hickory Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 717 Hickory Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Replat Approval; Northern Woods Beach Lots 35-36; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Variance; Tallyn's Ridge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Petition of Vacation of Public Right -of -Way; Illinois Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned th Approved r James Brainard TES Christine S Paule- - Clerk-Treasu e 1