HomeMy WebLinkAboutBPW Minutes 3-2-16Board of Public Works and Safety Meeting
Minutes
Wednesday, March 2, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk -Treasurer
Christine Pauley, and Deputy Clerk Jacob Quinn
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for 2016 Tandem Axle Salt Trucks; Mayor Brainard opened the bids and read them
aloud:
Company Amount -
Peterbilt of Indiana Inc $912,476
Stoops Freightliner $922,754
Truck City $957,844
Rush Trucks $989,722
Bid Opening for 2016 Sign Truck; Mayor Brainard opened the bids and read them aloud:
Company
Altec
Amount
$164,293.15
Bid Opening for 2016 Landscaping Maintenance — East of Meridian; Mayor Brainard opened
the bids and read them aloud:
Company
Hittle Landscaping Inc
Amount
$83,238.72
Bid Opening for 2016 Landscaping Maintenance — West of Meridian; Mayor Brainard opened
the bids and read them aloud:
Company
Hittle Landscaping Inc
Amount
$72,210.99
Bid Opening for 2016 Mowing — East of Meridian; Mayor Brainard opened the bids and read
them aloud:
Company Amount
Hittle Landscaping $117,038
Bid Opening for 2016 Mowing — West of Meridian; Mayor Brainard opened the bids and read
them aloud:
Company Amount
Hittle Landscaping $114,043.13
Bid Opening for 2016 Additional Mowing Areas; Mayor Brainard opened the bids and read
them aloud:
Company Amount
Hittle Landscaping $48,888.84
Bid Opening for Used Police Cars; Mayor Brainard opened the bids and read them aloud:
Company
Amount
deglum Leasing Corp.
$68,300
Asian Motors
$47,385
Quote Opening for 2016 Right of Way Mulching; Mayor Brainard opened the quotes and read
them aloud:
Company
Amount
T.M.T. Inc
$44,792.25
Quote Opening for Landscape Fertilization; Mayor Brainard opened the quotes and read them
aloud:
Company Amount
TruGreen Limited Partnership $71,315
Quote Opening for 11 e Street and Gray Road Clearing; Mayor Brainard opened the quotes
and read them aloud:
Company Amount
Monroe LLC $39,605
Morphey Construction, Inc. $47,452
Yardberry Landscape Excavating Co. $66,250
PERFORMANCE RELEASES
Resolution BP W-03-02-16-01; Jackson's Grant (Silvana); Water Main; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-03-02-16-02; The Woods @ Shelborne; Water Main; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-03-02-16-03; The Lakes at Towne Road III; Street Signs; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-03-02-16-04; Westmont Section 2 & 2B; Street Signs (Sec. 2), Street Lights
(Sec. 2), Common Area Sidewalks (Sec. 2), Asphalt Paving (Sec. 2B) and Concrete Curbs (Sec.
2B); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Decorative Paving Company; ($28,717.58);
Carmel City Hall South Entry Unit Paver Repair; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; First Group Engineering, Inc.; ($51,400. 00);
Agreement for Professional Services; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Duke Energy Indiana, LLC; ($581, 000.00); Duke
Energy Transmission Engineering and Construction; Board Member Burke made a motion to
amend the contract price to $611, 000. Board Member Watson seconded. The motion was
approved 3-0. Board Member Burke moved to approve as amended. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; DLCO, Inc.; Change Order #5; ($0); Shared Use
Path Main Street; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Yardberry Landscape; Change Order #5; ($0);
Shared Use Path 13e Street; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Smock Fansler Corp.; Change Order 41;
($11,362.00); Keystone and Main Landscape; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Streets; Parade for Girls Swimming; Feb 20, 2016; 9:00 a.m. to 11:30 a.m.;
Board Member Burke moved to approve: Board Member Watson seconded. Request approved
3-0.
Request to Use Gazebo; Graduation Party; June 11, 2016; 12: 00 p.m. to 4: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Council Chambers; Caucus - Candidates Forum; April 12 and 14, 2016; 4:00
p.m. to 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Streets; St. Patrick's Day Celebration; March 19, 2016; 8:00 a.m. to 11:59
p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; Fun Run Fundraiser; June 25, 2016; 5: 00 p. m. to 8:30 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction; 11966 River Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Curb Cut/Sidewalk Closure/Curb Cut Vacation; 540 2"d Ave NE; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Street Closure/Open Pavement Cut; Birdcage Walk and Broughton St.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Open Pavement Cut; 106`h Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Pathway Closure; West Main Street & Clay Center Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Alleyway Curb Cut; 550 2nd Ave.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; 717 Hickory Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 717 Hickory Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Replat Approval; Northern Woods Beach Lots 35-36; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Variance; Tallyn's Ridge; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Petition of Vacation of Public Right -of -Way; Illinois Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned th
Approved
r James Brainard
TES
Christine S Paule- - Clerk-Treasu e
1